HomeMy WebLinkAboutITEM VIII-B-5CITYOF -
AGENDA BILL APPROVAL FORM
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Agenda Subject: Resolution No. 4364 Date: June 4, 2008
Department: Attachments : Budget Impact:
Human Resources Resolution No. 4364 w/ Amendment
#1, and Agreement AG-S-003-08
Administrative Recommendation:
City Council adopt Resolution No. 4364.
Background Summary:
Resolution No. 4364 authorizing the Mayor and City Clerk to execute an amendment to the service
agreement no. AG-S-003 (2008) between the City of Auburn and ACCO Engineered Systems relating to
HVAC maintenance services.
S0616-1
A3.16.6
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
? Arts Commission COUNCIL COMMITTEES: ? Building ? M&O
? Airport ® Finance ? Cemetery ? Mayor
? Hearing Examiner ® Municipal Serv. ? Finance ? Parks
? Human Services ? Planning & CD ? Fire ? Planning
? Park Board ?Public Works ? Legal ? Police
? Planning Comm. ? Other ? Public Works ? Human Resources
? Information Services
Action:
Committee Approval: ?Yes ?No
Council Approval. ?Yes ?No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Backus Staff: Heineman
Meeting Date: June 16, 2008 Item Number: VIII.B.5
AUBURN *MOPE THAN YOU IMAGINED
RESOLUTION NO. 4 3 6 4
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN
AMENDMENT TO THE SERVICE AGREEMENT NO.
AG-S-003 (2008) BETWEEN THE CITY OF AUBURN
AND ACCO ENGINEERED SYSTEMS RELATING
TO HVAC MAINTENANCE SERVICES
WHEREAS, the City of Auburn (City) and ACCO Engineered Systems
(Provider) entered into an agreement on January 17, 2008, for the servicing of
heating, ventilation, and air conditioning (HVAC) systems in various city facilities;
and
WHEREAS, the City has additional equipment at the City's golf course
facility located at 29630 Green River Road in Auburn, Washington that is not
included in the January 17, 2008, agreement which the City needs serviced; and
WHEREAS, the provider is able to perform these services at a cost that is
acceptable to the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor of the City of Auburn and the Auburn City Clerk
are hereby authorized to execute an amendment to service agreement between
the City of Auburn and ACCO Engineered Systems dated January 17, 2008,
which amendment shall be in substantial conformity with Amendment # 1 to
Service Agreement No. AG-S-003 (2008) between the City of Auburn and
Resolution No. 4364
June 4, 2008
Page 1 of 2
ACCO Engineered Systems Relating to HVAC Maintenance Services attached
hereto, marked as Exhibit "A" and incorporated herein by this reference.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. This resolution shall be in full force and effect upon
passage and signatures hereon.
Dated and Signed this day of , 2008.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
Resolution No. 4364
June 4, 2008
Page 2 of 2
AMENDMENT #1 TO SERVICE AGREEMENT NO. AG-S-003 (2008)
BETWEEN THE CITY OF AUBURN AND ACCO ENGINEERED SYSTEMS
RELATING TO HVAC MAINTENANCE SERVICES
THIS AMENDMENT is made and entered into this day of 2008,
by and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and ACCO Engineered Systems (hereinafter referred to
as the "Provider"), as an Amendment to the Service Agreement between the parties for AG-S-
003 executed on the 17th day of January, 2008.
The changes to the agreement are described as follows:
1. AGREEMENT TERM: There is no change to the date of termination.
SCOPE OF WORK: The scope of work is amended to include additional equipment at the
City's Golf Course facility, located at 29630 Green River Road, Auburn, WA. Services for
this equipment include quarterly/semiannual maintenance inspections and quarterly filter
cleaning. The equipment included in this amendment is:
Make Description Model# Serial# Frequency
Trane Gas Furnace, F-1 TUX060R936W5 5502KSX7G Quarterly Maintenance
Pro Sho
Reznor Gas Furnace, F-2 CAUA150-S-2 EBGD77X2N02074 Quarterly Maintenance
Basement
Reznor Gas Furnace, F-3 CAUA300-S-2 EBGD77X3N02076 Quarterly Maintenance
Basement
Gas Furnace, F-4
Reznor (S. Banquet CAUA150-S-2 EBGD77X2N02073 Quarterly Maintenance
Room
Gas Furnace, F-5
Reznor (S. Banquet CAUA150-S-2 EBGD77X2N02075 Quarterly Maintenance
Room
A/C Condensing Semiannual
Trane Unit, C-1 2TTA303OA4000AA 7114ML13F Maintenance
Outdoor Pad
A/C Condensing Semiannual
Trane Unit, C-2 2TTA3048A4000AA 70720JK4F Maintenance
Outdoor Pad
A/C Condensing Semiannual
Trane Unit, C-4 2TTA306OA4000AA 708121794F Maintenance
Outdoor Pad
A/C Condensing Semiannual
Trane Unit, C-5 2TTA306OA4000AA 70750RN4F Maintenance
Outdoor Pad
Restroom
TBD Exhaust Fan, EF- TBD TBD Quarterly Maintenance
1 Roo
Amendment No. 1 for Agreement No. AG-S-003 (2008)
ACCO Engineered Systems
Page 1 of 7
The filter and belt list for this amendment is:
Make Description Quantity Filter Size Type Frequency
Trane Gas Furnace, F-1 1 TBD Washable Quarterly
Pro Shop)
Reznor Gas Furnace, F-2 1 20x25x2 Pleated Filter Quarterly
Basement
Reznor Gas Furnace, F-3 1 20x25x2 Pleated Filter Quarterly
Basement
Gas Furnace, F-4
Reznor (S. Banquet 2 14x20x2 Pleated Filter Quarterly
Room
Gas Furnace, F-5
Reznor (S. Banquet 2 14x20x2 Pleated Filter Quarterly
Room
Restroom
TBD Exhaust Fan, EF- TBD A-34 Belt Annually
1 Roof
3. COMPENSATION: The amount of this amendment is $565.00 (five hundred sixty five
dollars) per quarter, plus Washington State Sales Tax of $50.29 (fifty dollars and twenty-
nine cents) per quarter, for approximately four quarters, for a total not-to-exceed amount
for this amendment of $2,461.16 (two thousand four hundred sixty-one dollars and sixteen
cents). The total agreement amount is increased to a total of $26,521.64 (twenty six
thousand five hundred twenty-one dollars and sixty four cents).
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-S-003, executed on the 17th day of January, 2008, shall remain unchanged
and in full force and effect.
Amendment No. 1 for Agreement No. AG-S-003 (2008)
ACCO Engineered Systems
Page 2 of 7
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
ACCO ENGINEERED SYSTEMS
By:
Authorized signature
ATTEST (Optional):
By:
Its:
Approved as to form (Optional):
Attorney for (Other Party)
CITY OF AUBURN
Peter B. Lewis, Mayor
ATTEST:
Danielle E. Daskam, Auburn City Clerk
Amendment No. 1 for Agreement No. AG-S-003 (2008)
ACCO Engineered Systems
Page 3 of 7
E... M antenance ACCO ENGINEERED SYSTEMS
Preveatry
........................................................................................
Cooling Only Split Systems
The following tasks shall be performed two (2) times per year as part of the maintenance agreement:
Major Inspections (Two Times per Year)
The various services described below are provided as part of our maintenance program.
Operating I nspection
A. Check temperatures, pressures, voltages and amperages, etc.
B. Tighten all starter terminals and check contacts for wear.
C. Check crankcase heater (where applicable).
D. Inspect evaporator and condenser coils.
E. Inspect evaporator and condenser fans.
F. Lubricate fan bearings (where applicable).
G. Inspect and adjust belt alignment and tension.
H. Inspect OR replace filters.
Review equipment condition with the customer and provide recommendations for any
uncorrected deficiencies.
Amendment No. 1 for Agreement No. AG-S-003 (2008)
ACCO Engineered Systems
Page 4 of 7
orevefl91 \/ 1 .... UlL1te11G[me ACCO ENGINEERED SYSTEMS.
.
.
.
.
••• .. ............................... ......................
EXHAUSTFANS
The following tasks shall be performed two (2) times per year as part of the maintenance agreement:
Operation Inspections
1. Check flex connectors to assure no air leakage.
2. Visually inspect fans for dirt, debris, tightness, etc.
3. Check and be sure all panels and guards are tight and secure.
4. Check for any excessive vibration or noise.
5. Report any uncorrected deficiencies to the customer.
Amendment No. 1 for Agreement No. AG-S-003 (2008)
ACCO Engineered Systems
Page 5 of 7
?"evelltly alntenance ACCO ENGINEERED SYSTEMS
............................................... .......................................
GASFURNACE
The following tasks shall be performed four (4) times per year as part of the maintenance agreement:
Major Inspections (Two Times per Year)
1. Clean intake screen on motor.
2. Inspect starter for signs of wear, arcing, overheating.
3. Inspect all burner linkages for security and/or damage.
4. Visually inspect accessible fuel delivery system for leaks.
5. Inspect and clean all air intake screens.
6. Test main and pilot flame failure protection.
7. Test combustion airflow safety circuit.
8. Verify operation of high operating limit controls.
9. Verify operation of operating controls.
10. Inspect flame condition.
11. Inspect flexible connections & ductwork for damage or leaks.
12. Lubricate fan shaft & motor bearings.
13. Verify operation of dampers and damper linkage.
14. Inspect fan wheel for free rotation, cracks, and alignment.
15. Test security of guards, doors, and panels.
16. Inspect all structural elements for corrosion and damage.
17. Test airflow switch operation.
18. Inspect motor windings for cleanliness.
19. Test operating controls.
------------------------------------- ---------------------------
Amendment No. 1 for Agreement No. AG-S-003 (2008)
ACCO Engineered Systems
Page 6 of 7
20. Test high limit.
21. Inspect wiring for security and damage.
22. Inspect starter and contactor points.
23. Inspect electrical connections for tightness.
24. Measure and record operating voltage.
25. Inspect and clean all combustion/primary air passages.
26. Test security of mounting points, tighten all major points.
27. Inspect ignition assembly & electrode, clean if necessary.
28. Inspect pilot and clean pilot orifice if necessary.
29. Inspect high tension wire for deterioration.
30. Inspect and set spark gap.
31. Test operation & setting of the gas pressure regulators.
32. Inspect area around oil pump seals for seal leakage.
33. Inspect flame detector and clean if necessary.
34. Test signal from flame detector.
35. Test flame detection with hot refractory.
36. Test minimum pilot function.
37. Perform operational test and log operating conditions.
Minor Inspections (Two Times per Year)
1. Check flex connectors to assure no air leakage.
2. Visual inspection of fans for dirt, debris, tightness, etc.
3. Verify all panels are secure.
4. Verify guards are tight and secure.
Amendment No. 1 for Agreement No. AG-S-003 (2008)
ACCO Engineered Systems
Page 7 of 7
CITY OF AUBURN
AGREEMENT FOR SERVICES
AG-S-003-08
Q,THIS AGREEMENT made and entered into on this day of c
200y, by and between the City of Auburn, a municipal corporation oft State of
Washington, hereinafter referred to as "City" and ACCO Engineered Systems, 835 N
Central Ave, Kent WA 98032-3099, hereinafter referred to as the "Provider."
WITNESSETH:
WHEREAS, the City is in need of the services of individuals, employees or firms
for the servicing of heating, ventilation, and air conditioning (HVAC) systems in various
City facilities; and,
WHEREAS, the City desires to retain the Provider to provide said services; and,
WHEREAS, the Provider is qualified and able to provide services in connection
with the City's needs for the above-described work, and is willing and agreeable to
provide such services upon the terms and. conditions herein-contained. - -- -
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Services
The Provider agrees to perform in a good and professional manner the tasks
described on Exhibit "A" which is attached hereto and by this reference made a
part of this Agreement. (The tasks described on Exhibit "A" shall be individually
referred to as a "task," and collectively referred to as the "services.") The Provider
shall perform the services as an independent contractor and shall not be deemed,
by virtue of this Agreement and the performance thereof, to have entered into any
partnership, joint venture, employment or other relationship with the City.
Additional Services
In the event additional services with respect to related work are required beyond
those specified in the Scope of Work, and not included in the compensation listed
in this Agreement, a contract amendment shall be set forth in writing and shall be
executed by the respective parties prior to the Provider's performance of the
services there under, except as may be provided to the contrary in Section 3 of this
Agreement. Upon proper completion and execution of an Amendment (agreement
for additional services), such Amendment shall be incorporated into this
Agreement and shall have the same force and effect as if the terms of such
Amendment were a part of this Agreement as originally executed. The
performance of services pursuant to an Amendment shall be subject to the terms
and conditions of this Agreement except where the Amendment provides to the
contrary, in which case the terms and conditions of any such Amendment shall
AG-S-003-08
December 20, 2007
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.._- _ .?. -
control. In all other respects, any Amendment shall supplement and be construed
in accordance with the terms and conditions of this Agreement.
3. Performance of Additional Services Prior to Execution of an Amendment
The parties hereby agree that situations may arise in which services other than
those described on Exhibit "A" are desired by the City and the time period for the
completion of such services makes the execution of Amendment impractical prior
to the commencement of the Provider's performance of the requested services.
The Provider hereby agrees that it shall perform such services upon the written
request of an authorized representative of the City pending execution of an
Amendment, at a rate of compensation to be agreed to in connection therewith.
The invoice procedure for any such additional services shall be as described in
Section 7 of this Agreement.
4. Provider's Representations
The Provider hereby represents and warrants that the Provider has all necessary
licenses and certifications to perform the services provided for herein, and is
qualified to perform such services.
5. City's Responsibilities
The City shall do the following in a timely manner so as not to delay the services of
the Provider:
a. Designate in writing a person to act as the City's representative with respect to
the services. The City's designee shall have complete authority to transmit
instructions, receive information, interpret and define the City's policies and
decisions with respect to the services.
b. Furnish the Provider with all information, criteria, objectives, schedules and
standards for the project and the services provided for herein.
c. Arrange for access to the property or facilities as required for the Provider to
perform the services provided for herein.
d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and
other documents prepared by the Provider and render decisions regarding such
documents in a timely manner to prevent delay of the services.
Acceptable Standards
The Provider shall be responsible to provide, in connection with the services
contemplated in this Agreement, work products and services of a quality and
professional standard acceptable to the City.
7. Compensation
As compensation for the Provider's performance of the services provided for
herein, the City shall pay the Provider the fees and costs specified on Exhibit "B"
which is attached hereto and by this reference made a part of this Agreement (or
as specified in an Amendment). The Provider shall submit to the City an invoice or
statement of time spent on tasks included in the scope of work provided herein,
and the City shall process the invoice or statement in the next billing/claim cycle
AG-S-003-08
December 20, 2007
Page 2 of 8
following receipt of the invoice or statement, and shall remit payment to the
Provider thereafter in the normal course, subject to any conditions or provisions in
this Agreement or Amendment. The Agreement number must appear on all
invoices submitted. The not-to-exceed amount for this agreement is $24,060.48.
8. Time for Performance and Term of Agreement
The Provider shall not begin any work under this Agreement until authorized in
writing by the City. The Provider shall perform the services provided for herein in
accordance with the direction and scheduling provided on Exhibit "A" attached
hereto and incorporated herein by this reference, unless otherwise agreed to in
writing by the parties. The term of this Agreement shall terminate on December
31, 2008.
9. Ownership and Use of Documents
All documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials created or otherwise
prepared by the Provider as part of his performance of this Agreement (the "Work
Products") shall be owned by and become the property of the City, and may be
used by the City for any purpose beneficial to the City.
10. Records Inspection and Audit
All compensation payments shall be subject to the adjustments for any amounts
found upon audit or otherwise to have been improperly invoiced, and all records
and books of accounts pertaining to any work performed under this Agreement
shall be subject to inspection and audit by the City for a period of up to three (3)
years from the final payment for work performed under this Agreement.
11. Continuation of Performance
In the event that any dispute or conflict arises between the parties while this
Contract is in effect, the Provider agrees that, notwithstanding such dispute or
conflict, the Provider shall continue to make a good faith effort to cooperate and
continue work toward successful completion of assigned duties and
responsibilities.
12. Administration of Agreement
This Agreement shall be administered by Doug Thomas, on behalf of the Provider,
and by the Mayor of the City, or designee, on behalf of the City. Any written
notices required by the terms of this Agreement shall be served on or mailed to the
following addresses:
City of Auburn
Lisa Torres, Facilities Supervisor
25 W Main St
Auburn, WA 98001-4998
Phone: 253.288.3158
Fax: 253.804.3116
E-mail: Itorres@auburnwa.gov
ACCO Enaineered Svstems
Bed-T-herrtes 1wwroos4or
835 N Central Ave
Kent WA 98032-3099
Phone: 253.854.8444
Fax: 253.854.8220
AG-S-003-08
December 20, 2007
Page 3 of 8_ -
13. Notices
All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be deemed to have been duly given if
delivered in person or deposited in the United States mail, postage prepaid, for
mailing by certified mail, return receipt requested, and addressed, if to a party of
this Agreement, to the address for the party set forth above.
Either party may change his, her or its address by giving notice in writing, stating
his, her or its new address, to the other party, pursuant to the procedure set forth
above.
14. Insurance
The Provider shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may
arise from or in connection with the performance of the work hereunder by the
Provider, or the Provider's agents, representatives, employees, or subcontractors.
Provider's maintenance of insurance as required by the Agreement shall not be
construed to limit the liability of the Provider to the coverage provided by such
insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
The Service Provider shall obtain insurance of the types described below:
Automobile Liability insurance, covering all owned, non-owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office (ISO)
form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability
coverage. Provider shall maintain automobile insurance with minimum
combined single limit for bodily injury and property damage of $1,000,000 per
accident.
Commercial General Liability insurance shall be written on ISO occurrence form
CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, products-completed operations, stop gap liability,
personal injury and advertising injury, and liability assumed under an insured
contract. The Commercial General Liability. insurance shall be endorsed to
provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85.
There shall be no endorsement or modification of the Commercial General
Liability insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the
Contractor's Commercial General Liability insurance policy with respect to the
work performed for the City using ISO Additional Insured endorsement CG 20
10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37
10 01 or substitute endorsements providing equivalent coverage. Commercial
General Liability insurance shall be written with limits no less than $1,000,000
AG-S-003-08
December 20, 2007
Page 4 of 8
each occurrence, $2,000,000 general aggregate, and a $2,000,000 products-
completed operations aggregate limit.
c. Worker's Compensation coverage as required by the Industrial Insurance laws
of the State of Washington.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability insurance:
The Provider's insurance coverage shall be primary insurance as respects the
City. Any insurance, self-insurance, or insurance pool coverage maintained by
the City shall be excess of the Provider's insurance and shall not contribute
with it.
b. The Provider's insurance shall be endorsed to state that coverage shall not be
cancelled by either party, except after 30 days prior written notice by certified
mail, return receipt requested, has been given to the City.
Insurance is to be placed with an authorized insurer in Washington State. The
insurer must have a current A.M. Best rating of not less than ANIL
Provider shall furnish the City with certificates of insurance and a copy of the
amendatory endorsements, including but not necessarily limited to the additional
insured endorsement, evidencing the insurance requirements of the Provider
before commencement of the work.
15. Indemnification/Hold Harmless
The Provider shall defend, indemnify and hold the City and its officers, officials,
employees, and volunteers harmless from any and all claims, injuries, damages,
losses, or suits including attorney fees, arising out of or in connection with the
performance of this Agreement, except for injuries and damages caused by the
sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury
to persons or damages to property caused by or resulting from the concurrent
negligence of the Provider and the City, its officers, officials, employees, and
volunteers, the Provider's liability hereunder shall be only to the extent of the
Provider's negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Provider's waiver of immunity under
Industrial Insurance, Title 51 RAW, solely for the purposes of this indemnification.
This waiver has been mutually negotiated by the parties. The provisions of this
section shall survive the expiration or termination of this Agreement.
AG-S-003-08
December 20, 2007
Page 5 of 6
16. Assignment
Neither party to this Agreement shall assign any right or obligation hereunder in
whole or in part, without the prior written consent of the other party hereto. No
assignment or transfer of any interest under this Agreement shall be deemed to
release the assignor from any liability or obligation under this Agreement, or to
cause any such liability or obligation to be reduced to a secondary liability or
obligation.
17. Nondiscrimination
The Provider may not discriminate regarding any services or activities to which this
Agreement may apply directly or through contractual, hiring, or other arrangements
on the grounds of race, color, creed, religion, national origin, sex, age, or where
there is the presence of any,sensory, mental or physical handicap.
18. Amendment Modification or Waiver
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid or of any effect unless made in writing, signed by the
party or parties to be bound, or such party's or parties' duly authorized
representative(s) and specifying with particularity the nature and extent of.such
amendment, modification or waiver. Any waiver by any party of any default of the
other party shall not affect or impair any right arising from any subsequent default.
Nothing herein shall limit the remedies or rights of the parties hereto under and
pursuant to this Agreement.
19. Termination and Suspension
Either party may terminate this Agreement upon written notice to the other party if
the other party fails substantially to perform in accordance with the terms of this
Agreement through no fault of the party terminating the Agreement.
The City may terminate this Agreement upon not less than seven (7) days written
notice to the Provider if the services provided for herein are no longer needed from
the Provider.
If this Agreement is terminated through no fault of the Provider, the Provider shall
be compensated for services performed prior to termination in accordance with the
rate of compensation provided in Exhibit "B" hereof.
20. Parties in Interest
This Agreement shall be binding upon, and the benefits and obligations provided
for herein shall inure to and bind, the parties hereto and their respective
successors and assigns, provided that this section shall not be deemed to permit
any transfer or assignment otherwise prohibited by this Agreement. This
Agreement is for the exclusive benefit of the parties hereto and it does not create a
contractual relationship with or exist for the benefit of any third party, including
contractors, sub-contractors and their sureties.
AG-8-003-08
December 20, 2007
21. Costs to Prevailing Party
In the event of such litigation or other legal action, to enforce any rights,
responsibilities or obligations under this Agreement, the prevailing parties shall be
entitled to receive its reasonable costs and attorney's fees.
22. Applicable Law
This Agreement and the rights of the parties hereunder shall be governed by and
interpreted in accordance with the laws of the State of Washington and venue for
any action hereunder shall be in of the county in Washington State in which the
property or project is located, and if not site specific, then in King County,
Washington; provided, however, that it is agreed and understood that any
applicable statute of limitation shall commence no later than the substantial
completion by the Provider of the services.
23. Captions. Headings and Titles
All captions, headings or titles in the paragraphs or sections of this Agreement are
inserted for convenience of reference only and shall not constitute a part of this
Agreement or act as a limitation of the scope of the particular paragraph or
sections to which they apply. As used herein, where appropriate, the singular shall
include the plural and vice versa and masculine, feminine and neuter expressions
shall be interchangeable. Interpretation or construction of this Agreement shall not
be affected by any determination as to who is the drafter of this Agreement, this
Agreement having been drafted by mutual agreement of the parties.
24. Severable Provisions
Each provision of this Agreement is intended to be severable. If any provision
hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity
shall not affect the validity of the remainder of this Agreement.
25. Entire Agreement
This Agreement contains the entire understanding of the parties hereto in respect
to the transactions contemplated hereby and supersedes all prior agreements and
understandings between the parties with respect to such subject matter.
26. Counterparts
This Agreement may be executed in multiple counterparts, each of which shall be
one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other
party.
AG-S-003-08
December 20, 2007
Page 7 of 8__,
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed effective the day and year first set forth above.
CITY OF A 7k
Peter B. Lewis, Mayor
ACCO ENGINEERED SYSTEMS
Signature
Name:
Attest:
Danielle Daskam, City Clerk
Approved as to form:
Dani . H eff, CI y ttorney
Title:
•
Signature
Name: Rte
Title: OP ` -X4*-s / ?v.a?+
AG-S-003.08
December 20, 2007
EXHIBIT A
SCOPE OF WORK
Inspect, lubricate, brush clean and make necessary minor adjustments to the equipment, per
the manufacturers recommendations. Includes furnishing oils, grease, lubricants, and filter
media; checking the operating condition of the equipment; and reporting needed repairs. Said
preventive maintenance shall be performed at the locations and on the equipment as
described below.
1. City Hall
25 West Main Street
Auburn WA 98001
AG-S-003-08
Cost: $990.15/quarter
Scope of Work and price for City Hall includes pleated filters and belts, oil changes in pneumatic
compressor, yearly calibration of all pneumatic thermostats, and cleaning pump screen in BAC
sump.
Unit # Equipment
Heating & Cooling Equipment
1 Trane Chiller
2 Compressor
3 Pneumatic Air Compressor
4 Baltimore Air Coil
5 (3) each AO Smith Boilers
Air Han dling and Exhaust Fans
AHU-1 Air Handler
RAF-1 Return Air Fan
AHU-2 Air Handler
RAF-2 Return Air Fan
AHU-3 Air Handler
RAF-3 Return Air Fan
EF-1 Exhaust Fan
Model # / Serial #
CGHA1001 EA51 CC5C4C341B / L77MO9922 100 Ton
CRME1C0B5A0A0R2C1B0
VNT-70D / 77-7836M 3-BX67
HW670892 / 892E9113554
York 3-CP128
Aladdin 3-BP81
York 2-6108
Aladdin 2-A75
York 2-BP70
Aladdin 1-A64
ILG 1-AX71
Filters
Circulation Pumps
(3) Pumps for Hot Water, 1 on each boiler
1 - Chiller Pump
1 -Condenser Pump
1 - Hot Water Pump for Heating Loop
Exhibit B
AG-S-003-08
Page 1 of 1
2. Senior Activity Center
808 9eh Street SE
Auburn WA 98002
Cost: $345.45/quarter
Scope of work and price for Senior Activity Center includes pleated filters and belts.
Unit # Equipment Model # / Serial # Filters Belts
1 Carrier Gas Pak 48EKDO34510QD / 2001 F84354 10-24x24x2 2-5VX350
2 Carrier Gas Pak 48TJE006-5010E / 159GG20560 2-16x25x2 1-A40
Exhaust Fans (3 each) 6-20x20xl 1-31-180
1-31-170
1-41-260 Belts
3. Fire Station #31 Cost: $384.30/quarter
1101 D St NE
Auburn WA 98002
Scope of work and price for Fire Station #31 includes pleated filters. No belts are at this site.
Unit # Equipment
1A Lennox Gas Furnace
1 B Carrier A/C
2A Lennox Gas Furnace
2B Luxaire A/C
3A Payne Gas Furnace
3B Luxaire A/C
4A Carrier Gas Furnace
4B Carrier A/C
5A York Gas Furnace
5B York A/C
4. Fire Station #32
1951 R St SE
Auburn WA 98002
Model # / Serial # Filters
G40UH36AO7007 / 5804A35304 EAC / Washable
N/A
G16Q2501 / 58831-12212 EAC / Washable
HBSEF024AA / EFXM171665
395CAV036040ACJA / 469A10861 EAC / Washable
HBSEF024AA / EFXM171648
58PAV09016116 / 190OA50873 EAC / Washable
PCMDLD08NO57B / ELAM389538 2-20x20xl
HAMDF030SA / EKCM470667
Cost: $144.90/quarter
Scope of work and price for Fire Station #32 also includes pleated filters. No belts are at this site
Unit # Equipment Model # / Serial # Filters
1A Trans Gas Furnace TUX1000948D3 / 40221-677G EAC / Washable
1 B Goodman A/C CK4936 / 0002437192
2A Trans Gas Furnace T00060C936B6 / N3966YB7G EAC / Washable
2-20x20x1 in Return Air Grills
2B York A/C HAMCF024SA / EKYM125574
Exhibit B
AG-S-003-08
Page 1 of 1
5. Maintenance & Operations
1305 C St SW
Auburn WA 98001-5910
Cost: $492.451quarter
Scope of work and price for Maintenance & Operations also includes pleated filters and belts.
Unit # Equipment
1A Heil Gas Furnace
1B Heil A/C
2A Heil Gas Furnace
2B Heil A/C
3A Friedrick HP
3B Indoor Sign Office
4A Friedrick HP
4B Indoor Conf. Room
5A Friedrick HP
5B Indoor Sign Shop
6A Friedrick HP
6B Indoor No Access
7A Liebert Split Sys
Air Handling Unit
7B Liebert Split Sys
Condensing Unit
6. White River Valley Museum
918 H St SE
Auburn WA 98002
Filters Belts
1-16x20x2
2-16x20x2
Washable
Washable
Washable
Washable
Washable
Cost: $172.20/quarter
Scope of work and price for the White River Valley Museum also includes pleated filters and belts
Unit # Equipment Model # / Serial # Filters Belts
1 Carrier Gas Pak 48TJD006501QE / 4597G20190 2-16x25x2 1-AX40
2 Carrier Gas Pak 48TJD006501QE / 4597G20788 2-16x25x2 1-AX40
3 Carrier Gas Pak 48TFE005-301 GA / 0201620541 2-16x25x2 1-AX36
4 Carrier Gas Pak 48TFE004-301 GA I 440OG20291 2-16x25x2 1-AX36
7. Parks & Rec. Building
910 9th Street SE
Auburn WA 98002
Cost: $172.20/quarter
Scope of work and price for the Parks Building also includes pleated filters and belts.
Unit # Equipment Model # / Serial # Filters
1 Carrier Gas Pak 48TMD006A501 I3702G10289 2-16x25x2
2 Carrier Gas Pak 48TMD006A501 I3702G10286 2-16x25x2
3 Carrier Gas Pak 48GS030040501 / 4501G40447 1-20x20x1
4 Carrier Gas Pak 48TMD008A501 14002G30410 4-16x20x2
Model # / Serial #
NDGK050DFO / H72681972
CA5036VKB1 / L910959974
Style #36NCA000089CR
HDGK100DG01 / H70353497
NCA5042VKA1 / L904170781
Style #42M0000087CR
MR18Y3B / JDAJ024292
MW 18Y3B / JDFJ026136
MR18Y3B / JDF026601
MW18T3B / JDFJ026074
MR18Y3B / JDFJ026638
MW18Y36 / JDFJ026131
MR18Y36 / JDFJ026637
MW18Y3B / ??????
DME020E-PH3/0518N 107438
PFH020A-PL3/0518N107307
Belts
1-AX40
1-AX40
1-AX48
Exhibit B
AG-S-003-08
Page 1 of 1
8. Sound Transit Retail Center
100-1452 nd St SW
Auburn WA 98002
Cost: $728.70/quarter
Scope of work and price for the Sound Transit Retail Center also includes pleated filters and belts.
Unit # Equipment Model # / Serial #
1A Trane HP 1 D TWE060P130BO / ??????
1B Trane HP OD 2TRW206OA1000AB / 30610LH2F
2A Trane HP 1 D TWE048P130BO / 3035YM12V
2B Trane HP OD 2TWR2048A1000AA / 305551-62F
3A Trane HP ID TWE048P130BO / 3085PFH2V
3B Trane HP OD 2TWR2048A1000AA / 30328R32F
4A Trane HP ID TWE048P130BO / 3084T6B1V
4B Trane HP OD 2TWR2048A1000AA I303280L2F
5A Trane HP ID TWE048P130BO / 3085PFE2V
5B Trane HP OD TWR2048A1000AA / 30328YK2F
6A Trane HP ID TWE036P130BO / 306552W2V
6B Trans HP OD 2TWR2036A1000AA / 30751HU2F
7A Trane HP ID TWE036P130BO / ?????
7B Trane HP OD 2TWR2036A1000AA / 30751 FD2F
8A Trane HP ID TWE18064000AI3083Y1M6H
8B Trane HP OD TWA18OB400EA / 30747YNADX
9A Trane HP ID TWE048P130BO / 3085PJX2V
96 Trane HP OD 2TWR2048A1000AA / 30328Y72F
10A Trane HP ID TWE048P130BO / 3084T6K1V
10B Trane HP OD 2TRW2048A1000AA / 30328X12F
11A Trane HP ID TWE060P130BO / 3053EM01V
11B Trane HP OD 2TWR206OA1000AB / 3054U502F
12 Carrier HP 52SOE309301 RC / 2101X51625
Exhaust Fans
EF1 Garage Fan
EF2 Garage Fan
SF1 Supply Fan Greenheck-BSQ18020X / 03828582
EF5A Grease Fan Greenheck-CUBE161HP15G / 03CO2468
EF5B Grease Fan Greenheck-CUBE161HP15G / 03CO2469
Filters Belts Suite
1-20x25xl 105
1-20x25xl 105
1-20x25xl Unmarked
1-20x25-1 Unmarked
1-20x25xl Unmarked
1-20x2Ox1 115
1-20x2Oxl 100
8-15x20x2 1-BX62 125
1-20x25xl 120
1-20x25xl 135
1-20x25xl 145
Washable Bank Machine RM
2-AX62
2-AX62
2-AX52
2-AX21
2-AX21
Exhibit B
AG-S-003.08
Page 1 of 1
9. The REC (former YMCA bldg.)
100512 1h Street SE
Auburn WA 98002
Cost: $279.30/quarter
Scope of work and price for the Sound Transit Retail Center also includes pleated filters
Unit # Equipment Model # / Serial # Filters Belts Suite
1 Trane Gas Pak Y00048F3HOBF / N25NLU2H 3-10x25xl
2 Trane Gas Pak Y00048F3HOBF / N072KRM2H 3-10x25x1
3 Trans Gas Pak Y00048F3HOBF / N111JJW2H 3-10x25x1
4 Bryan Split HP 690ANX042000AAAA / 0489E38224 1-14x25x1 1-20x25xl
Indoor Unit Trane TWE042C140B1/N491MNBlV
10. Auburn Justice Center
340 E Main St
Auburn WA 98002
Cost: $875.18/quarter
Scope of work and price for the Justice Center also includes pleated filters and belts
Unit # Equipment Model # / Serial # Filters Belts
RTU 1 Trane YCH420AE / C04DO3108 16-16x20x2 Pleated 1-BX103
RTU 2 Trans YCH360AE / C04DO3107 16-16x20x2 Pleated 1-BX103
RTU 3 Trane YCH048A3RHA / 417100047L 2-20x30x1 1-AX26
RTU 4 Trane YCH036A3RHA / 417100039L 1-20x3Oxl 1-AX26
RTU 5 Trane YCH060A3RHA/ 417100551L 2-20x30xl 1-AX26
RTU 6 Trane YCH036A3RHA / 417100530L 2-20x30xl 1-AX26
RTU 7 Trane YCH060A3RHA / 417100559L 2-20x30x1 1-AX26
RTU 8 Trane YCH060A3RHA / 417100648 2-20x30xl 1-AX26
ACI OD Mitsubishi PU36EK / 32EO0988B
ACI ID Mitsubishi PU36FL / 41GO0168B Washable
AC2 OD Mitsubishi PU24EK / 4YE00114A
AC2 ID Mitsubishi PK24FL / 42GO0209A Washable
ACU1 NAILOR Court Room Unit
ACU2 NAILOR Court Room Unit
Exhaust Fans 1-15 Greenheck - All Rooftop
VAV Boxes 1-20 Trane Fan Powered
11. Fire Station #33
2905 C Street SW
Auburn WA 98001
Cost: $144.90/quarter
Scope of work and price for Fire Station #33 also includes pleated filters and belts.
Unit # Equipment Model # / Serial #
1 Trane Gas Pkg. YCH090C4LOBE / L35102078D
Filters Belts
3-16x25xl Pleated 1-AX46
Exhibit B
AG-S-003-08
Page 1 of 1
12. Les Gove Multipurpose Room
1929 Deal's Way SE
Auburn WA 98002
Cost: $123.901quarter
Scope of work and price for the Les Gove Multipurpose Room also includes pleated filters and
belts.
Unit # Equipment Model # / Serial #
1 Lennox Gas Fax. G1 ORQ3137-1 / 5871 M00133
13. GSA 815 Building
2905 'C' Street SW
Auburn, WA 98002
Unit # Equipment Model # / Serial #
1 Trans Heat Pump WCH030A100AC/E48164240
2 Carrier Gas Pak 48HJE009531AA/2296G390218
3 GE PTAC
4 Westinghouse
Window Shaker AC
5 Five (5) Gas Shop
Heaters, Ceiling Hung
14. Auburn Avenue Theatre
10 Auburn Ave
Auburn, WA 98001
Unit # Equipment
1A Goodman Split
Air Handling Unit
(AHU-1)
1 B Goodman Split
System Condensing
Unit (CU-1)
1A Goodman Split
Air Handling Unit
(AHU-2)
1 B Goodman Split
System Condensing
Unit (CU-2)
Model # / Serial #
A60-20/910354819
CM601 EB/910338195
A60-20/910354819
CM601 EB/910234299
Filters
2-18x20x1 Pleated
Cost: $372.751quarter
Filters Belts
1-16x25xl Pleated 1-AX48
4-16x20x2
Washable
Washable
Cost: $152.251quarter
Filters
1-20x20x1 Pleated
Belts
1-20x2Oxl Pleated
Exhibit B
AG-S-003-08
Page 1 of 1
15. Mountain View Cemetery
2020 Mountain View Drive
Auburn, WA 98001
Unit # Equipment
1 Carrier Heat Pump
(CU-1)
2 Carrier Heat Pump
(AHU-1)
Model # / Serial #
38YKC042300301/0397EO2734
F84ANF024000AEA/3896A28768
Cost: $144.90/quarter
Filters Belts
Washable
Exhibit B
AG-S-003-08
Page 1 of 1
EXHIBIT B
FEES
AG-S-003-08
Provider will conduct those tasks as established and in accordance with Exhibit A of this Agreement for
an amount not to exceed twenty three thousand five hundred dollars and no cents ($23,500.00).
The following is a breakdown of costs, per location, per quarter.
Location Cost
City Hall $ 990.15
Senior Center-- 345.45
' Fire Station #31 384:30.,,
Fire station #32
_ 144.90 .'
M & O 492, 45
White River Museum 172.20"
Parks & Rec. Bldg. 172.20
Sound Transit 728.70
The REC `279:30
Auburn Justice Center 875.18
Fire Station #33 144.90`
Les dove Multipurpose 123.90
GSA 815 Bldg. "` 372.75
Auburn Avenue Theater 152.25
Mountain View Cemetery 144.90
Total Per Quarter $ 5,523.53
+ WSST @ 8.8% 491.59
$ 6,015.12
x Four (4) Quarters $ 24,060.48 TOTAL COST
Hourly Labor Rates
Should services beyond those stated above become necessary, the hourly labor rates shall be as
follows:
Monday - Friday, 8:00 a.m. - 4:00 p.m. $ 99.00
Evenings and Weekends $ 148.50
Holidays $ 198.00
Exhibit B
AG-S-003-08
Page 1 of 1