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HomeMy WebLinkAboutITEM III-BCITY OF B- URN WASHINGTON DRAFT PLANNING & COMMUNITY DEVELOPMENT COMMITTEE June 23, 2008 MINUTES 1. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS Chair Lynn Norman called the meeting to order at 5:03 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman, Member Backus and Member Wagner. Also present were: Director Cindy Baker, Principal Planner Elizabeth Chamberlain, Principal Planner Jeff Dixon, Planner Angelique Moser, Planner Jeff Storrar, Planner Chris Andersen, Senior Planner Chris Hankins, Planner Stacey Borland, Engineering Aide Amber Mund, Parks, Arts & Recreation Director Daryl Faber, Economic Development Manager Dave Baron, Human Services Manager Michael Hursh, Director of Human Resources/Risk & Property Mgt. Brenda Heineman, and Planning Secretary Renee Tobias. Human Services Committee Members present were Michael Cummings, Gary Masterjohn, Virginia Lloyd, Mike Harbon, Joanne Walters and Chair Suzanne Limric. Audience Members included: Robert Whale and Wayne Osborne. II. APPROVAL OF MINUTES Member Wagner moved to approve the minutes from the June 9, 2008 meeting as submitted, Chair Norman concurred. Minutes approved unanimously 2-0. III. JOINT MEETING WITH HUMAN SERVICES COMMITTEE Introductions of the Human Services Committee and staff were made. Human Services Manager Michael Hursh provided background on the Human Services Committee. The Committee is restructuring and realigning their focus according to the five areas of need identified by Council. These areas of investment in the community are funded through a combination of City funding and Community Development Block Grant (CDBG) funds. The Committee has openings for two new members. Chair Suzanne Limric spoke about this year's RFP process in that the Committee will look for agencies' results-based accountability, focus and mission before making funding recommendations. Those agencies that are funded this year will meet with the Committee on a regular basis. It was suggested that experts in different fields be brought in to talk about the results based accountability approach in human services as well as the role that economic development can play in community building. The Human Services Committee departed the meeting at 5:44 p.m. IV. ACTION A. Resolution No. 4367 - Accepting the 2007 King County Buildable Lands Report Planner Jeff Storrar and Planner Stacey Borland stated that the resolution acknowledges and accepts the 2007 King County Buildable Lands Report. The City does have capacity to meet the 2022 growth targets for housing and employment. Page 1 Planning and Community Development Committee Minutes June 23, 2008 There is no current legislative requirement under GMA; however without legislative action the Buildable Lands report can be challenged. It was clarified that figures on the report does not include Lakeland in Pierce County and other annexation areas. Member Backus moved to forward Resolution No. 4367 on to full Council for approval; seconded by Member Wagner. Motion was approved unanimously 3-0. B. Agreement No. AG - C-320 - Grette Associates, Inc. The current contract with Grette Associates expires July 31, 2008. Planner Chris Andersen explained that a JARPA has been submitted to the US Army Corps of Engineers for a wetland fill associated with the Mohawk Northern Plastics Expansion project that occurred earlier in the year, and that the Corps has expressed a willingness to process an after the- fact-permit. Additional work by the consultant will be required due to additional coordination and consultation with the Corps to process the permit. The proposed amendment will extend the contract through the end of 2008 and increase the contract by $5,000 for a total contract amount of $29,970.75. Member Backus moved to forward Agreement No. AG-C-320 on to full Council for approval; seconded by Member Wagner. Motion was approved unanimously 3-0. C. Resolution No. 4368 - Sustainability At the March 2008 COW, the City expressed a number of actions and decisions related to community sustainability and global climate protection. This resolution establishes a sustainability policy for the City and code amendments will follow. Member Backus moved to forward Resolution No. 4368 on to full Council for approval; seconded by Member Wagner. Motion was approved unanimously 3-0. IV. DISCUSSION A. Fulmer Park Angle Parking Neighbors in the park area have concerns that there was not adequate parking for events and residents of the neighborhood during events. Transportation staff has proposed the addition of angle parking on the south side of Fulmer Park on 5th Street NE. Questions as to the length and size of the stalls were raised. It was clarified that when stop bars are installed at a 90 degree angle to the stall, the length of the stall is shortened. The fence will be moved 4.5 feet to the edge of the park which will allow standard size angled parking stalls, 12 foot lanes for driving and an 8 foot lane on the south side of 5th Street for additional parallel parking. Additionally, prior to implementation, Transportation staff will further review parking stall width to accommodate for larger vehicles that attend sporting events at the park. Page 2 Planning and Community Development Committee Minutes June 23, 2008 B. Proposed Code Amendment - Storage Containers Planner Angelique Moser provided proposed definitions and possible Auburn City Code revisions regarding storage containers and reviewed briefly how other jurisdictions are regulating their use. The city code does not address the use of any type of storage container; there is only an internal Building policy regulating the use of shipping containers through a building permit. Temporary use, primarily during construction, could be allowed in all zoning districts with a temporary use permit. Permanent placement with a permit could be allowed in several zoning districts where the impact is minimal. Member Wagner asked that "PODS" containers used for moving purposes and not construction be taken into consideration. There was some discussion regarding the location of container placement on property for temporary use and regulating use for emergency supplies on property used by schools and governmental facilities. Committee members agreed that more discussion was needed. G. Parks Inventory - Active Park Space Matrix A list of city parks and their recreational amenities were reviewed, with areas of sufficiency, deficiency and future plans. Requests for soccer fields exceed the availability by 4,000 hours a year. Parks, Arts & Recreation Director Daryl Faber noted that most of the Little League fields cannot be converted to soccer fields, which was initially discussed at the Council Retreat. It was suggested that Parks look into partnering with YMCA to upgrade their fields and seek community partners to collaborate in developing the parks. In the last five years, eleven new playgrounds were built through City budget, working with non-profits and Clean Sweep; between the years1998 - 2003, only two were built. Playgrounds are expected to last 20 years and the recommended playground replacement schedule was reviewed. Mr. Faber shared a brochure about barrier-free inclusive playground equipment planned for the Les Gove Park. Installation of this would be when the Community Center is completed. The Committee's priority is soccer fields and barrier- free inclusive playgrounds. D. 2008 Comprehensive Plan Docket Principal Planner Elizabeth Chamberlain and Planner Jeff Storrar reviewed the city-initiated text and map amendments. The Committee asked to look at specific chapters that support quality of life. Ms. Chamberlain mentioned the city is updating its Utility Plans (storm, water and sewer). The Water Comp Plan will be reviewed during next year's amendment cycle. The City is also updating its Comprehensive Transportation Plan. Staff was asked to indicate items that are mandated by State law on the matrix. Also, it was requested that the matrix be emailed it to the Committee for their comments to be included. E. Ordinance No. 6190 - Amendment to City Code Currently, the authority to amend the Downtown Design Standards is granted to the PCD Committee. It was proposed that this authority be given to the Downtown Redevelopment Committee as it relates to the 4 mega blocks and properties within a one block radius. All other amendments to the Downtown Design Standards would remain with the PCD Committee. Member Backus moved to forward Ordinance No. 6190 on to full Council for approval; seconded by Member Wagner. Motion was approved unanimously 3-0. Page 3 Planning and Community Development Committee Minutes June 23, 2008 F. Commercial Lease Agreement for Boys and Girls Club of King County The Committee reviewed the lease agreement. Staff was asked to clarify Item #4, Utilities, with Brenda Heineman and email information to the Committee. V. INFORMATION A. Director's Official Decisions and Report • Staff is working on the downtown parking issue before hospital parking garage and City Hall Annex construction begins. • Director Baker would like to discuss Homeowners Associations at a future meeting. B. PCDC Status Matrix The matrix was not reviewed. Committee members were asked to send comments and updates to Staff and Chair Norman. C. Information None VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 8:14 p.m. APPROVED THIS DAY OF Lynn Norman, Chair Page 4 Renee S. Tobias, Secretary