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Home My WebLink AboutITEM III-DI' A TY OF WASHINGTON MINUTES FINANCE COMMITTEE JUNE 16, 2008 I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference Room at Auburn City Hall, located at 25 West Main Street in Auburn. Committee Members present were: Chair Backus, Vice Chair Sue Singer and Member Bill Peloza. Present during the meeting were Mayor Peter B. Lewis, Assistant Finance Director Shawn Hunstock, Assistant City Attorney Joseph Beck, Human Resources/Risk and Property Management Director Brenda Heineman, Chief of Police Jim Kelly, and City Clerk Danielle Daskam. II. APPROVAL OF MINUTES A. Minutes of the June 2, 2008 Finance Committee meeting. Vice Chair Singer moved and Member Peloza seconded to approve the June 2, 2008 minutes. MOTION CARRIED. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 374899 and 374986 through 375611 in the amount of $3,070,556.23 and a wire transfer in the amount of $4,389.84 and dated June 16, 2008. 2. Payroll F4.9.2 Payroll check numbers 523550 to 523691 in the amount of $784,910.22 and electronic deposit transmissions in the amount of $1,148,430.39 for a grand total of $1,933,340.61 for the pay period covering May 29, 2008 to June 11, 2008. Page 1 Finance Committee Minutes June 16, 2008 Committee members reviewed vouchers and briefly discussed vouchers 374996, 375009, 375014, 375026, 375060, 375219, 375228, 375432, 375447, 375527, and 375549. Vice Chair Singer moved and Member Peloza seconded to approve the consent agenda. MOTION CARRIED. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6180 F3.21 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6066, the 2007-2008 Biennial Budget Ordinance as amended by Ordinance Nos. 6086, 6092, 6103, 6119, 6124, 6127, 6128, 6132, 6133, 6144, 6145, 6164, 6168 and Ordinance No. 6179 authorizing amendment to the City of Auburn 2007-2008 Budget as set forth in Schedule "A" Ordinance No. 6180 amends the 2007-2008 Biennial Budget to reflect actual fund balances. Vice Chair Singer moved and Member Peloza seconded to approve Ordinance No. 6180. MOTION CARRIED. 3-0. B. Resolutions 1. Resolution No. 4363 A3.16.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement between the City of Auburn and Principled Solutions for consulting services Mayor Lewis advised that Resolution No. 4363 authorizes an agreement with Principled Solutions to serve as the City's Page 2 Finance Committee Minutes June 16, 2008 government relations representative and will enable the consultant to continue work related to public facility districts. Vice Chair Singer moved and Member Peloza seconded to approve Resolution No. 4363. MOTION CARRIED. 3-0. 2. Resolution No. 4364 A3.16.6 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Amendment to the Service Agreement No. AG-S-003 (2008) between the City of Auburn and ACCO Engineered Systems relating to HVAC maintenance services Human Resources Director Heineman presented Resolution No. 4364 which amends a current Service Agreement with ACCO Engineered Systems for HVAC maintenance services to include equipment at the golf course. Vice Chair Singer moved and Member Peloza seconded to approve Resolution No. 4364. MOTION CARRIED. 3-0. 3. Resolution No. 4366 F5.4.2; 04.4.9 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Auburn City Council to accept grant funds in the amount of Two Hundred Twenty-one Thousand Three Hundred Seventy-nine Dollars ($221,379), from the U.S. Department of Transportation, Federal Aviation Administration, to construct a taxiway including taxiway edge lights (Phase 2), and authorizing the execution of the grant agreement therefor Committee members reviewed Resolution No. 4366 which accepts grant funds from the Federal Aviation Administration for construction of a new taxiway at the Auburn Municipal Airport. Vice Chair Singer moved and Member Peloza seconded to approve Resolution No. 4366. Page 3 Finance Committee Minutes June 16, 2008 MOTION CARRIED. 3-0. V. DISCUSSION ITEMS A. Ordinance No. 6181 An Ordinance of the City Council of the City of Auburn, Washington, creating a new Chapter 9.100 of the Auburn City Code relating to regulation of conduct on public transit property Chief of Police Kelly advised that Ordinance No. 6181 was passed through the Municipal Services Committee. The Ordinance adopts certain King County ordinances by reference which will allow Auburn officers to enforce the regulations for activity on and related to public transit property in the city of Auburn. B. 2007 Treatment Release Update Human Resources Director Heineman presented the Committee with a Treatment Release Program update as of May 26, 2008. In its seventh year of operation, the Treatment Release Program accounted for 224 combined treatment releases, both to drug and alcohol treatment and mental health. The Treatment Release Program reduces the costs associated with future criminal behavior as well as the daily cost of treatment/incarceration. Committee members spoke favorably of the Treatment Release Program. C. Ordinance No. 6188 - Auburn City Code Section 9.54.020 - Graffiti Chief of Police Kelly presented Ordinance No. 6188 which amends Auburn City Code Chapter 9.54 by adding graffiti violations. The Ordinance makes it illegal for persons under the age of 18 to possess graffiti tools. The Ordinance has been approved by the Municipal Services Committee. Vice Chair Singer expressed concern with the Ordinance. Assistant City Attorney Beck reported that provisions of the proposed Ordinance were taken from the Tacoma and Federal Way graffiti ordinances. D. Environmentally Friendly Products Page 4 Finance Committee Minutes June 16, 2008 Human Resources Director Heineman presented a report on the City's purchase of environmentally friendly products. The City currently utilizes the Sustainable Earth product line from Coastwide Laboratories. Director Heineman stated that Coastwide is a local company and provides staff with support on use of their products. The overall cost of the products is lower than the competitor. VI. ADJOURNMENT There being no further business, the meeting adjourned at 7:05 p.m. APPROVED THE DAY OF JULY 2008. Nancy Backus, Chair I: \clerk\finance\fca\2008fcM06-16.doc Danielle Daskam, City Clerk Page 5