HomeMy WebLinkAboutITEM III-DA TY jOF
FINANCE COMMITTEE
WASHINGTON AUGUST 4, 2008
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Committee Members present were: Chair Backus, Vice
Chair Sue Singer and Member Bill Peloza. Present during the meeting
were Mayor Peter B. Lewis, Finance Director Shelley Coleman; City
Attorney Daniel B. Heid, Human Resources/Risk and Property
Management Director Brenda Heineman, Public Works Director Dennis
Dowdy, Transportation Planner/Grants Manager Chris Hankins, and City
Clerk Danielle Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the July 21, 2008 Finance Committee meeting.
Vice Chair Singer moved and Member Peloza seconded to approve
the July 21, 2008 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 376742 through 377226 in the
amount of $1,360,635.907 and dated August 4, 2008.
2. Payroll
F4.9.2
Payroll check numbers 523985 to 524127 in the amount of
$379,055.30 and electronic deposit transmissions in the
amount of $1,206,446.18 for a grand total of $1,585,501.48
for the pay period covering July 17, 2008 to July 30, 2008.
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Finance Committee Minutes August 4, 2008
B. Contract Administration
1. Contract with Microflex, Inc.
A3.16.3
City Council to grant permission to enter into an Agreement
with Microflex, Inc. to perform utility tax collections audit
services.
Committee members reviewed the consent items and briefly
discussed vouchers 376752, 376853, and 377041.
Vice Chair Singer moved and Member Peloza seconded to
approve the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6197
F4.3, 03.4.1.1
An Ordinance of the City Council of the City of Auburn,
Washington, amending Sections 19.04.020 and 19.04.070
of the Auburn City Code, relating to transportation impact
fees
Ordinance No. 6197 amends Auburn City Code sections
19.04.020 and 19.04.070 to provide for a "downtown catalyst
accessory area" and a fifty percent exemption of the
transportation impact fees for development in the downtown
catalyst accessory area (Auburn Regional Medical Center
development).
Vice Chair Singer moved and Member Peloza seconded to
approve Ordinance No. 6197.
MOTION CARRIED UNANIMOUSLY. 3-0.
2. Ordinance No. 6199
F4.3, 03.4.1.1
An Ordinance of the City Council of the City of Auburn,
Washington, amending Sections 19.04.020 and 19.04.070
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Finance Committee Minutes August 4, 2008
of the Auburn City Code, relating to transportation impact
fees
Ordinance No. 6199 was added as an agenda modification
and was modified by the Public Works Committee earlier
this evening.
Ordinance No. 6199 amends Auburn City Code sections
19.04.020 and 19.04.070 to provide for a "emergency public
interest area" and an exemption of the transportation impact
fees for development in the emergency public interest area
(King County Public Health). The exemption will expire on
December 31, 2008.
Vice Chair Singer moved and Member Peloza seconded to
approve Ordinance No. 6199 as amended by the Public
Works Committee.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolutions
1. Resolution No. 4381
A3.12.5
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to amend
the contract for public defense services for calendar year
2008 between the City of Auburn and the Law Offices of
Matthew J. Rusnak
Resolution No. 4381 was discussed at the July 21, 2008
Finance Committee meeting. The resolution authorizes an
amendment to the current public defense contract to
accommodate an increase in case load.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4381.
MOTION CARRIED UNANIMOUSLY. 3-0.
2. Resolution No. 4388
A3.13.4
A Resolution of the City Council of the City of Auburn,
Washington, approving the Addendum to the Purchase and
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Finance Committee Minutes August 4, 2008
Sale agreement between the City of Auburn and The
Stratford Group for the purchase/sale of certain parcels of
property located at the downtown area of Auburn
Human Resources/Risk and Property Management Director
Heineman explained that if the alley vacation is approved
later this evening, it is appropriate to approve the enclosed
addendum (No. 2) to the Purchase and Sale Agreement with
Stratford to accommodate and reflect the vacation and
adjust the total compensation paid to the City accordingly.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4388.
MOTION CARRIED UNANIMOUSLY. 3-0.
3. Resolution No. 4389
A3.16.7
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Car-Sharing Program Agreement between the City of
Auburn and The Stratford Company LLC
Resolution No. 4389 provides a "pilot" car-sharing program
with The Stratford Company as authorized under Ordinance
No. 6192. The program would benefit The Stratford
Company in its development of their downtown Auburn
property and is consistent with the Council's goals for
sustainability.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4389.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Resolution No. 4387
04.9.3
A Resolution of the City Council of the City of Auburn, Washington,
setting the time and date for a public hearing before the City
Council on the 2009-2014 Six-Year Transportation Improvement
Program
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Finance Committee Minutes August 4, 2008
Committee members reviewed Resolution No. 4387 which sets
August 18, 2008 as the date for hearing on the 2009-2014 Six-Year
Transportation Improvement Program. Vice Chair Singer inquired
regarding the involvement of the Citizens Advisory Committee on
Transportation on the 2009-2014 Six Year Transportation
Improvement Program. Public Works Director Dowdy advised that
the Transportation Improvement Program was presented to the
Advisory Committee and reviewed in detail.
B. Valley Regional Fire Authority (VRFA) Leases
Human Resources/Risk and Property Management Director
Heineman explained that the subject leases are for the possible
future site of a new VRFA fire station on City-owned property at
500 182nd Avenue East and land and buildings at 1101 D Street
NE, 1951 R Street SE and 2905 C Street SW.
C. Auburn Downtown Association Budget
Finance Director Coleman reminded the Committee that the
Auburn Downtown Association budget is reviewed and approved as
part of the City's budget process.
VI. ADJOURNMENT
There being no further business, the meeting adjourned at 7:12 p.m.
APPROVED THE DAY OF AUGUST 2008.
Nancy Backus, Chair
Danielle Daskam, City Clerk
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