HomeMy WebLinkAboutITEM V-A-1*
A TY OF
WASHINGTON
CALL TO ORDER
CITY COUNCIL
MEETING MINUTES
August 18, 2008 7:30 PM
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmember were present: Rich
Wagner, Gene Cerino, Nancy Backus, Bill Peloza, Lynn Norman
and Virginia Haugen. Deputy Mayor Singer was excused.
Staff members present included: Information Services Director
Lorrie Rempher; City Attorney Daniel B. Heid; Chief of Police Jim
Kelly; Parks, Arts and Recreation Director Daryl Faber; Human
Resources/Risk and Property Management Director Brenda
Heineman; Finance Director Shelley Coleman; Planning, Building
and Community Director Cindy Baker; Public Works Director
Dennis Dowdy; City Engineer Dennis Selle; and City Clerk Danielle
Daskam.
C. Announcements and Appointments
1. Announcements
(For the clarification of these minutes, the following
announcement was made immediately following Item II.A.3
of these minutes.)
Mayor Lewis announced that the Association of Public
Treasurers of the United States and Canada has awarded a
Certificate of Excellence for Investment Policy to the City of
Auburn in August 2008. Mayor Lewis congratulated Finance
Director Coleman on the award.
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City of Auburn Council Meeting Minutes August 18, 2008
D. Agenda Modifications
There was no change to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. 2009-2014 Six Year Transportation Improvement
Program
04.9.3
State law requires the City of Auburn to annually prepare
and adopt a comprehensive transportation improvement
program for each ensuing six calendar years. Prior to
adoption of a six year transportation program a public
hearing is held to review the work accomplished under each
Six Year Transportation Improvement Program for the
purpose of determining current city street needs, and to
adopt a revised and extended comprehensive transportation
improvement program.
City Engineer Dennis Selle presented a brief staff report
regarding the 2009-2014 Six Year Transportation Program
(TIP). Each year the City Council is required to conduct a
public hearing to review the work accomplished under the
TIP and adopt a revised and extended plan. The TIP is
used as a planning and budgeting tool for its six year term;
the first three years must be financially constrained.
Transportation projects must be on the TIP to be eligible for
state and federal grant funding. The TIP is also used by
neighboring jurisdictions to ensure coordinated efforts.
Mayor Lewis opened the public hearing at 7:32 p.m. There
being no public comment on the Six Year Transportation
Improvement Program, Mayor Lewis closed the hearing.
(See Resolution No. 4392, Item No. VIII.B.3 for further
action on this item.)
2. Vacation Application Number V01-08
03.9 V01-08
City Council conduct a public hearing on a proposal to
vacate a portion of SE 304th Street and a portion of 132nd
Avenue SE in the city of Auburn and legally described in
Resolution No. 4377.
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City of Auburn Council Meeting Minutes August 18, 2008
City Engineer Dennis Selle presented the staff report on the
request to vacate a portion of SE 304th Street and a portion
of 132nd Avenue SE located in the Lea Hill area. City
Engineer Selle displayed a map of the area and pointed out
the right-of-way proposed for vacation. The right-of-way
consists of two sections. The northerly section surrounds
parcel 0321059192 from SE 304th Street, north to 132nd
Avenue SE to SE 304th Street and consists of 43,563 square
feet. The southerly section is adjacent to the northern
property line of parcels 0321059012 and 1021059058 on SE
304th Street and consists of 47,849 square feet. Staff is
recommending reserving fifty feet of right-of-way from the
centerline of every street to the vacated right-of-way.
Public benefits of the vacation are: elimination of
maintenance responsibility and return of the right-of-way to
the property tax rolls. Additionally, the vacation will increase
the economic viability for development by increasing the lot
size of the abutting properties.
Staff recommends approval of the vacation subject to
reserved utility easements, the ability to modify existing
easements, and compensation to the City in the amount of
$52,950. The compensation is based on an independent
appraisal. The appraisal amount equates to approximately
$0.60 per square foot, while the assessed value of adjacent
property is approximately $1.39 per square foot. If
compensation is not received by the City within 180 days of
the adoption of the ordinance approving the vacation, the
vacation will be void.
City Engineer Selle explained that Auburn City Code Section
12.48.085 provides in part that the City Council may require
as a condition of the vacation ordinance that the City be
compensated for the vacated right-of-way in an amount
which does not exceed one-half the value of the right-of-way
so vacated, except in the event the subject property or
portions thereof were acquired at public expense or have
been part of a dedicated public right-of-way for 25 years or
more, compensation may be required in an amount equal to
the full value of the right-of-way being vacated.
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City of Auburn Council Meeting Minutes August 18, 2008
Councilmember Peloza expressed concern with the
difference between the appraised value and the assessed
value.
Mayor Lewis opened the public hearing at 7:41 p.m.
John Potts, Highlands at Cedar Downs LLC, 23175 224th
Place SE, Maple Valley
Mr. Potts spoke on behalf of the applicant for the vacation
and clarified the difference between the appraised valuation
and the assessed valuation of the property sought for
vacation. He stated that because of the configuration of the
right-of-way, the appraiser based the value of the land as an
undevelopable piece of property rather than basing the
value on the adjacent properties. Mr. Potts spoke in favor of
the vacation.
There being no further public comment, Mayor Lewis closed
the hearing at 7:44 p.m.
(See Ordinance No. 6196, Item No. VIII.A.2 for further action
on this item.)
3. Vacation Application Number V03-08
03.9 V03-08
City Council conduct a public hearing on a proposal to
vacate a portion of the alley south of 1S Street NE between
North Division Street and Auburn Avenue NE in the city of
Auburn and legally described in Resolution No. 4380.
City Engineer Dennis Selle presented the staff report on the
City-initiated request to vacate a portion of the alley located
directly east of City Hall located south of 1St Street NE
between North Division Street and Auburn Avenue NE. City
Engineer Selle displayed a map of the area to be vacated.
The request is to vacate the westerly 180 feet of the alley;
the easterly portion is unaffected to maintain current access
to adjacent properties. The portion of right-of-way proposed
for vacation is 2,880 square feet.
Public benefits of the proposed vacation include: a
decrease in right-of-way maintenance, return of the right-of-
way to the property tax rolls, and added flexibility of design,
construction and redevelopment for the entire block. Staff
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City of Auburn Council Meeting Minutes August 18, 2008
recommends approval of the vacation subject to reservation
of easements for utilities and the ability to either modify or
relinquish the easements. No compensation is requested
for the right-of-way as the vacation will result in a net benefit
to the City.
Mayor Lewis opened the public hearing at 7:48 p.m.
Jeff Oliphant, Auburn Professional Plaza LLC, PO Box 1294,
Auburn
Mr. Oliphant spoke in favor of the vacation request.
There being no further public comment, Mayor Lewis closed
the public hearing at 7:49 p.m.
(See Ordinance No. 6195, Item No. VIII.A.1 for further action
on this item.)
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
Marilyn Eastby, 5519 Highland Drive SE, Auburn
Ms. Eastby stated that she has been a Sound Transit user since its
inaugural train and expressed concern with the lack of parking
available to mass transit users at the transit center and surrounding
area.
Brenda Moore, 5506 Highland Drive SE, Auburn
Ms. Moore expressed concern with traffic in her Lakeland Hills
neighborhood. She requested that the City install traffic calming
devices to reduce speeds and reduce cut-through traffic in her
neighborhood.
Jane McCabe, 5518 Highland Drive SE, Auburn
Ms. McCabe supported Ms. Moore's comments earlier regarding
traffic in her Lakeland Hills neighborhood.
Mayor Lewis responded to Ms. Eastby's comments earlier
regarding Sound Transit and commuter parking. Mayor Lewis
advised that Sound Transit had committed to building an additional
parking garage on the west side of the tracks but never did. He
encouraged Ms. Eastby to contact Sound Transit and urge them to
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City of Auburn Council Meeting Minutes August 18, 2008
honor their obligation for more parking at the Auburn Transit
Center. Mayor Lewis also reported that the City of Auburn is
working with the transit authorities to create a commuter shuttle to
provide transport from the Lakeland Hills and Lea Hill areas to the
transit center. It is hoped that the shuttle will be in operation by
spring of next year.
Mayor Lewis also responded to comments regarding traffic in
Lakeland Hills. Mayor Lewis requested staff investigate whether
construction and commercial vehicles are using Evergreen Way
and Highland Drive.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported the Municipal Services Committee met
August 11, 2008. The Committee approved consent items
including the Auburn Airport North Hangar Repair Project No.
MS0802. The Committee also discussed Resolution Nos. 4390
and 4391 relating to leases with the Valley Regional Fire Authority
and animal control enhanced services. The next regular meeting of
the Municipal Services Committee is scheduled for August 25,
2008 at 3:30 p.m.
B. Planning & Community Development
Chair Norman reported the Planning and Community Development
Committee met August 11, 2008. The Committee discussed this
year's citizen survey results, access tract design standards,
residential office overlay (health care district), and multi-family tax
abatement law. The next regular meeting of the Planning and
Community Development Committee is scheduled for August 25,
2008 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon at 3:30. The Committee deferred initiation of Project No.
CP0816, the 25th Street SE Paving Project, and recommended
staff investigate the formation of a local improvement district for the
project. The Committee approved several contract administration
items including advertisement of Project No. C504A R Street SE
Utility Improvements, Project No. CP0757 2007 Large Water Meter
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City of Auburn Council Meeting Minutes August 18. 2008
and Vault Replacement, award of Contract No. 08-11 for Project
No. CP0810 SE 316th Place Traffic Calming Improvements, and
Consultant Agreement No. AG-C-337 with Financial Consulting
Services. The Committee also discussed capital program needs,
right-of-way vacations, and the Transportation Improvement
Program. The next regular meeting of the Public Works Committee
is scheduled for September 2, 2008 at 3:30 p.m.
D. Finance
Chair Backus reported the Finance Committee met this evening at
6:30. The Committee approved consent items including claims and
payroll vouchers and a call for hearing on the preliminary 2009-
2010 Biennial Budget. The Committee also approved Resolution
Nos. 4390 and 4391 relating to leases between the City and the
Valley Regional Fire Authority. The Committee discussed Project
No. MS0802 for airport hangar repairs, a banking services contract,
and Resolution Nos. 4393 and 4394 relating to a purchase and
sale agreement and lease agreement with Auburn Professional
Plaza LLC. The next regular meeting of the Finance Committee is
scheduled for September 2, 2008 at 6:00 p.m.
E. Community Center
Chair Wagner reported the Community Center Committee met
August 12, 2008. The Committee discussed the acoustic design of
the new community center and gymnasium, site design, traffic
analysis, and road alignment issues. The next meeting of the
Community Center Committee is scheduled for September 4, 2008
at 9:00 a.m.
F. Downtown Redevelopment
Chair Norman reported the Downtown Redevelopment Committee
met August 12, 2008, and discussed design standards. The next
regular meeting of the Downtown Redevelopment Committee has
been rescheduled to meet September 3, 2008 at 4:00 p.m.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
Councilmember Wagner reported that he attended the King County
Municipal Solid Waste Advisory Committee meeting which included
a tour of the Cedar Hills Landfill.
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City of Auburn Council Meeting Minutes August 18, 2008
Councilmember Backus reported that she and Councilmember
Cerino participated in the monthly coffee hour at the Auburn Senior
Center.
Councilmember Peloza reported that he represents the City of
Auburn on the King County Water Pollution Abatement Advisory
Committee. The Committee forwarded comments to King County
regarding the Reclaimed Water Feasibility Study. Councilmember
Peloza also updated the Council on the construction progress of
the Brightwater Treatment Plant.
Councilmember Cerino reported that he and Mayor Lewis attended
several neighborhood meetings on National Night Out where
residents had the opportunity to meet their neighbors and discuss
common concerns.
B. From the Mayor
Mayor Lewis reported that he enjoyed meeting with eight
neighborhood groups during National Night Out on August 5th Mayor Lewis announced the recent passing of Byron Massey and
recited Mr. Massey's many contributions to the community. Mayor
Lewis also announced the recent passing of Dorothy Bothell, the
first female Auburn City Councilmember. Mayor Lewis also
reported on the Auburn Good OI' Days celebration, the unveiling of
the first inclusive communities sign on Auburn Way North, the
Auburn Regional Medical Center groundbreaking for its new
building and garage, concerts in the parks, and the Auburn
Chamber of Commerce luncheon where Principal Planner
Chamberlain provided an overview of the downtown redevelopment
plans. Mayor Lewis also reported on his work as part of a small
group of mayors from the US Mayors Conference that have the
opportunity to develop an agenda and present an action plan to
both Presidential candidates' 100 day transition teams.
Councilmember Norman reminded that the White River Valley
Museum has an oral history of the Massey family.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
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City of Auburn Council Meeting Minutes August 18, 2008
1. Minutes of the August 4, 2008 regular City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Claims
Claims check numbers 377230 and 377320 through 377732
in the amount of $2,066,803.00 and a wire transfer in the
amount of $4,182.00 dated August 18, 2008.
2. Payroll
Payroll check numbers 524128 through 524280 in the
amount of $853,519.21 and electronic deposit transmissions
in the amount of $1,157,961.44 for a grand total of
$2,011,480.65 for the pay period covering July 31, 2008 to
August 13, 2008.
C. Contract Administration
1. Consultant Agreement No. AG-C-337
F4.3.1, A3.16.9
City Council grant permission to enter into Consultant
Agreement No. AG-C-337 with Financial Consulting
Solutions Group, Inc. (FCS GROUP) for financial
evaluations related to the 2008 Utility Rate Study.
2. Project Number MS0802
04.4.8.1 MS0802
City Council award Contract No. 08-05, Project No. MS0802,
Auburn Airport North Hangar Repair Project, to Chet
Williams Construction Inc. in the amount of $54,173.55.
3. Public Works Project No. C504A
04.6.3 C504A
City Council grant permission to advertise for bids for Project
No. C504A, R Street SE Utility Improvements
4. Public Works Project No. CP0757
04.11.1 CP0757
City Council grant permission to advertise for bids for Project
No. CP0757, 2007 Large Water Meter and Vault
Replacement Project.
5. Public Works Project No. CP0810
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City of Auburn Council Meeting Minutes August 18, 2008
04.10.2 CP0810
City Council award Contract 08-11, Project No. CP0810, SE
316th Place Traffic Calming Improvements, to Dennis R
Craig Construction on their low bid of $69,916.50.
D. Call for Public Hearing
1. Preliminary 2009-2010 Biennial Budget
F3.22
City Council to call for a public hearing to be held on
September 15, 2008 to receive public comments and
suggestions with regard to development of the preliminary
2008-2010 Biennial Budget, including revenue estimates
and possible increases in property taxes
Councilmember Wagner moved and Councilmember Cerino seconded to
approve the Consent Agenda.
Councilmember Haugen objected to the payment of voucher number
377363 and indicated she would vote against the consent agenda.
MOTION CARRIED. 5-1. Councilmember Haugen voted no.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6195
03.9 V03-08
An Ordinance of the City Council of the City of Auburn,
Washington, approving the vacation of a portion of the alley
south of 1St Street NE between North Division Street and
Auburn Avenue NE
Councilmember Wagner moved and Councilmember Cerino
seconded to introduce and adopt Ordinance No. 6195.
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City of Auburn Council Meeting Minutes August 18, 2008
MOTION CARRIED. 5-1. Councilmember Haugen voted
no.
2. Ordinance No. 6196
03.9 V01-08
An Ordinance of the City Council of the City of Auburn„
Washington, vacating a portion of SE 304th Street and a
portion of 132nd Avenue SE within the City of Auburn
Councilmember Wagner moved and Councilmember Cerino
seconded to introduce and adopt Ordinance No. 6196.
Councilmember Wagner expressed concern with the
appraised value of the properties. Councilmember Wagner
suggested referring the ordinance to committee for further
review and possible separation of the two properties for
consideration in separate vacation ordinances.
Councilmembers Cerino, Haugen and Peloza spoke in favor
of Councilmember Wagner's suggestion.
Councilmember Wagner moved and Councilmember Cerino
seconded to refer Ordinance No. 6196 to the Public Works
Committee for further review and to the Finance Committee
for discussion.
MOTION CARRIED UNANIMOUSLY. 6-0.
B. Resolutions
1. Resolution No. 4390
02.7, A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a lease agreement between the City of Auburn and Valley
Regional Fire Authority (VRFA)
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4390 as revised by the
Finance Committee earlier this evening.
MOTION CARRIED UNANIMOUSLY. 6-0.
2. Resolution No. 4391
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City of Auburn Council Meeting Minutes August 18, 2008
02.7, A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a lease agreement between the City of Auburn and Valley
Regional Fire Authority (VRFA)
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4391.
MOTION CARRIED UNANIMOUSLY. 6-0.
3. Resolution No. 4392
04.9.3
A Resolution of the City Council of the City of Auburn,
Washington, adopting the City of Auburn revised and
extended 2009-2014 Six-Year Transportation Improvement
Program pursuant to Chapter 35.77 of the Revised Code of
Washington
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 4392.
MOTION CARRIED UNANIMOUSLY. 6-0.
At 8:47 p.m., Mayor Lewis recessed the meeting to executive session for
approximately twenty minutes to discuss pending/potential litigation pursuant to
RCW 42.30.110(1)(i) and property acquisition/sale pursuant to RCW
42.30.110(1)(b) and (c). Mayor Lewis indicated the Council may take action
following the executive session.
Mayor Lewis reconvened the meeting at 9:08 p.m.
Councilmember Backus moved and Councilmember Peloza seconded to settle
the claim with Hebert Research in the amount of $50,000 (in addition to $21,000
in previous payments) as complete settlement of the claim.
MOTION CARRIED UNANIMOUSLY. 6-0.
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:09 p.m.
APPROVED THE DAY OF SEPTEMBER 2008.
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City of Auburn Council Meeting Minutes August 18. 2008
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
"Denotes attachments included in Council agenda packet.
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