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HomeMy WebLinkAboutITEM V-A-1* A TY OF WASHINGTON CALL TO ORDER CITY COUNCIL MEETING MINUTES August 18, 2008 7:30 PM A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmember were present: Rich Wagner, Gene Cerino, Nancy Backus, Bill Peloza, Lynn Norman and Virginia Haugen. Deputy Mayor Singer was excused. Staff members present included: Information Services Director Lorrie Rempher; City Attorney Daniel B. Heid; Chief of Police Jim Kelly; Parks, Arts and Recreation Director Daryl Faber; Human Resources/Risk and Property Management Director Brenda Heineman; Finance Director Shelley Coleman; Planning, Building and Community Director Cindy Baker; Public Works Director Dennis Dowdy; City Engineer Dennis Selle; and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements (For the clarification of these minutes, the following announcement was made immediately following Item II.A.3 of these minutes.) Mayor Lewis announced that the Association of Public Treasurers of the United States and Canada has awarded a Certificate of Excellence for Investment Policy to the City of Auburn in August 2008. Mayor Lewis congratulated Finance Director Coleman on the award. Page 1 City of Auburn Council Meeting Minutes August 18, 2008 D. Agenda Modifications There was no change to the agenda. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. 2009-2014 Six Year Transportation Improvement Program 04.9.3 State law requires the City of Auburn to annually prepare and adopt a comprehensive transportation improvement program for each ensuing six calendar years. Prior to adoption of a six year transportation program a public hearing is held to review the work accomplished under each Six Year Transportation Improvement Program for the purpose of determining current city street needs, and to adopt a revised and extended comprehensive transportation improvement program. City Engineer Dennis Selle presented a brief staff report regarding the 2009-2014 Six Year Transportation Program (TIP). Each year the City Council is required to conduct a public hearing to review the work accomplished under the TIP and adopt a revised and extended plan. The TIP is used as a planning and budgeting tool for its six year term; the first three years must be financially constrained. Transportation projects must be on the TIP to be eligible for state and federal grant funding. The TIP is also used by neighboring jurisdictions to ensure coordinated efforts. Mayor Lewis opened the public hearing at 7:32 p.m. There being no public comment on the Six Year Transportation Improvement Program, Mayor Lewis closed the hearing. (See Resolution No. 4392, Item No. VIII.B.3 for further action on this item.) 2. Vacation Application Number V01-08 03.9 V01-08 City Council conduct a public hearing on a proposal to vacate a portion of SE 304th Street and a portion of 132nd Avenue SE in the city of Auburn and legally described in Resolution No. 4377. Page 2 City of Auburn Council Meeting Minutes August 18, 2008 City Engineer Dennis Selle presented the staff report on the request to vacate a portion of SE 304th Street and a portion of 132nd Avenue SE located in the Lea Hill area. City Engineer Selle displayed a map of the area and pointed out the right-of-way proposed for vacation. The right-of-way consists of two sections. The northerly section surrounds parcel 0321059192 from SE 304th Street, north to 132nd Avenue SE to SE 304th Street and consists of 43,563 square feet. The southerly section is adjacent to the northern property line of parcels 0321059012 and 1021059058 on SE 304th Street and consists of 47,849 square feet. Staff is recommending reserving fifty feet of right-of-way from the centerline of every street to the vacated right-of-way. Public benefits of the vacation are: elimination of maintenance responsibility and return of the right-of-way to the property tax rolls. Additionally, the vacation will increase the economic viability for development by increasing the lot size of the abutting properties. Staff recommends approval of the vacation subject to reserved utility easements, the ability to modify existing easements, and compensation to the City in the amount of $52,950. The compensation is based on an independent appraisal. The appraisal amount equates to approximately $0.60 per square foot, while the assessed value of adjacent property is approximately $1.39 per square foot. If compensation is not received by the City within 180 days of the adoption of the ordinance approving the vacation, the vacation will be void. City Engineer Selle explained that Auburn City Code Section 12.48.085 provides in part that the City Council may require as a condition of the vacation ordinance that the City be compensated for the vacated right-of-way in an amount which does not exceed one-half the value of the right-of-way so vacated, except in the event the subject property or portions thereof were acquired at public expense or have been part of a dedicated public right-of-way for 25 years or more, compensation may be required in an amount equal to the full value of the right-of-way being vacated. Page 3 City of Auburn Council Meeting Minutes August 18, 2008 Councilmember Peloza expressed concern with the difference between the appraised value and the assessed value. Mayor Lewis opened the public hearing at 7:41 p.m. John Potts, Highlands at Cedar Downs LLC, 23175 224th Place SE, Maple Valley Mr. Potts spoke on behalf of the applicant for the vacation and clarified the difference between the appraised valuation and the assessed valuation of the property sought for vacation. He stated that because of the configuration of the right-of-way, the appraiser based the value of the land as an undevelopable piece of property rather than basing the value on the adjacent properties. Mr. Potts spoke in favor of the vacation. There being no further public comment, Mayor Lewis closed the hearing at 7:44 p.m. (See Ordinance No. 6196, Item No. VIII.A.2 for further action on this item.) 3. Vacation Application Number V03-08 03.9 V03-08 City Council conduct a public hearing on a proposal to vacate a portion of the alley south of 1S Street NE between North Division Street and Auburn Avenue NE in the city of Auburn and legally described in Resolution No. 4380. City Engineer Dennis Selle presented the staff report on the City-initiated request to vacate a portion of the alley located directly east of City Hall located south of 1St Street NE between North Division Street and Auburn Avenue NE. City Engineer Selle displayed a map of the area to be vacated. The request is to vacate the westerly 180 feet of the alley; the easterly portion is unaffected to maintain current access to adjacent properties. The portion of right-of-way proposed for vacation is 2,880 square feet. Public benefits of the proposed vacation include: a decrease in right-of-way maintenance, return of the right-of- way to the property tax rolls, and added flexibility of design, construction and redevelopment for the entire block. Staff Page 4 City of Auburn Council Meeting Minutes August 18, 2008 recommends approval of the vacation subject to reservation of easements for utilities and the ability to either modify or relinquish the easements. No compensation is requested for the right-of-way as the vacation will result in a net benefit to the City. Mayor Lewis opened the public hearing at 7:48 p.m. Jeff Oliphant, Auburn Professional Plaza LLC, PO Box 1294, Auburn Mr. Oliphant spoke in favor of the vacation request. There being no further public comment, Mayor Lewis closed the public hearing at 7:49 p.m. (See Ordinance No. 6195, Item No. VIII.A.1 for further action on this item.) B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Marilyn Eastby, 5519 Highland Drive SE, Auburn Ms. Eastby stated that she has been a Sound Transit user since its inaugural train and expressed concern with the lack of parking available to mass transit users at the transit center and surrounding area. Brenda Moore, 5506 Highland Drive SE, Auburn Ms. Moore expressed concern with traffic in her Lakeland Hills neighborhood. She requested that the City install traffic calming devices to reduce speeds and reduce cut-through traffic in her neighborhood. Jane McCabe, 5518 Highland Drive SE, Auburn Ms. McCabe supported Ms. Moore's comments earlier regarding traffic in her Lakeland Hills neighborhood. Mayor Lewis responded to Ms. Eastby's comments earlier regarding Sound Transit and commuter parking. Mayor Lewis advised that Sound Transit had committed to building an additional parking garage on the west side of the tracks but never did. He encouraged Ms. Eastby to contact Sound Transit and urge them to Page 5 City of Auburn Council Meeting Minutes August 18, 2008 honor their obligation for more parking at the Auburn Transit Center. Mayor Lewis also reported that the City of Auburn is working with the transit authorities to create a commuter shuttle to provide transport from the Lakeland Hills and Lea Hill areas to the transit center. It is hoped that the shuttle will be in operation by spring of next year. Mayor Lewis also responded to comments regarding traffic in Lakeland Hills. Mayor Lewis requested staff investigate whether construction and commercial vehicles are using Evergreen Way and Highland Drive. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported the Municipal Services Committee met August 11, 2008. The Committee approved consent items including the Auburn Airport North Hangar Repair Project No. MS0802. The Committee also discussed Resolution Nos. 4390 and 4391 relating to leases with the Valley Regional Fire Authority and animal control enhanced services. The next regular meeting of the Municipal Services Committee is scheduled for August 25, 2008 at 3:30 p.m. B. Planning & Community Development Chair Norman reported the Planning and Community Development Committee met August 11, 2008. The Committee discussed this year's citizen survey results, access tract design standards, residential office overlay (health care district), and multi-family tax abatement law. The next regular meeting of the Planning and Community Development Committee is scheduled for August 25, 2008 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30. The Committee deferred initiation of Project No. CP0816, the 25th Street SE Paving Project, and recommended staff investigate the formation of a local improvement district for the project. The Committee approved several contract administration items including advertisement of Project No. C504A R Street SE Utility Improvements, Project No. CP0757 2007 Large Water Meter Page 6 City of Auburn Council Meeting Minutes August 18. 2008 and Vault Replacement, award of Contract No. 08-11 for Project No. CP0810 SE 316th Place Traffic Calming Improvements, and Consultant Agreement No. AG-C-337 with Financial Consulting Services. The Committee also discussed capital program needs, right-of-way vacations, and the Transportation Improvement Program. The next regular meeting of the Public Works Committee is scheduled for September 2, 2008 at 3:30 p.m. D. Finance Chair Backus reported the Finance Committee met this evening at 6:30. The Committee approved consent items including claims and payroll vouchers and a call for hearing on the preliminary 2009- 2010 Biennial Budget. The Committee also approved Resolution Nos. 4390 and 4391 relating to leases between the City and the Valley Regional Fire Authority. The Committee discussed Project No. MS0802 for airport hangar repairs, a banking services contract, and Resolution Nos. 4393 and 4394 relating to a purchase and sale agreement and lease agreement with Auburn Professional Plaza LLC. The next regular meeting of the Finance Committee is scheduled for September 2, 2008 at 6:00 p.m. E. Community Center Chair Wagner reported the Community Center Committee met August 12, 2008. The Committee discussed the acoustic design of the new community center and gymnasium, site design, traffic analysis, and road alignment issues. The next meeting of the Community Center Committee is scheduled for September 4, 2008 at 9:00 a.m. F. Downtown Redevelopment Chair Norman reported the Downtown Redevelopment Committee met August 12, 2008, and discussed design standards. The next regular meeting of the Downtown Redevelopment Committee has been rescheduled to meet September 3, 2008 at 4:00 p.m. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. A. From the Council Councilmember Wagner reported that he attended the King County Municipal Solid Waste Advisory Committee meeting which included a tour of the Cedar Hills Landfill. Page 7 City of Auburn Council Meeting Minutes August 18, 2008 Councilmember Backus reported that she and Councilmember Cerino participated in the monthly coffee hour at the Auburn Senior Center. Councilmember Peloza reported that he represents the City of Auburn on the King County Water Pollution Abatement Advisory Committee. The Committee forwarded comments to King County regarding the Reclaimed Water Feasibility Study. Councilmember Peloza also updated the Council on the construction progress of the Brightwater Treatment Plant. Councilmember Cerino reported that he and Mayor Lewis attended several neighborhood meetings on National Night Out where residents had the opportunity to meet their neighbors and discuss common concerns. B. From the Mayor Mayor Lewis reported that he enjoyed meeting with eight neighborhood groups during National Night Out on August 5th Mayor Lewis announced the recent passing of Byron Massey and recited Mr. Massey's many contributions to the community. Mayor Lewis also announced the recent passing of Dorothy Bothell, the first female Auburn City Councilmember. Mayor Lewis also reported on the Auburn Good OI' Days celebration, the unveiling of the first inclusive communities sign on Auburn Way North, the Auburn Regional Medical Center groundbreaking for its new building and garage, concerts in the parks, and the Auburn Chamber of Commerce luncheon where Principal Planner Chamberlain provided an overview of the downtown redevelopment plans. Mayor Lewis also reported on his work as part of a small group of mayors from the US Mayors Conference that have the opportunity to develop an agenda and present an action plan to both Presidential candidates' 100 day transition teams. Councilmember Norman reminded that the White River Valley Museum has an oral history of the Massey family. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes Page 8 City of Auburn Council Meeting Minutes August 18, 2008 1. Minutes of the August 4, 2008 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 377230 and 377320 through 377732 in the amount of $2,066,803.00 and a wire transfer in the amount of $4,182.00 dated August 18, 2008. 2. Payroll Payroll check numbers 524128 through 524280 in the amount of $853,519.21 and electronic deposit transmissions in the amount of $1,157,961.44 for a grand total of $2,011,480.65 for the pay period covering July 31, 2008 to August 13, 2008. C. Contract Administration 1. Consultant Agreement No. AG-C-337 F4.3.1, A3.16.9 City Council grant permission to enter into Consultant Agreement No. AG-C-337 with Financial Consulting Solutions Group, Inc. (FCS GROUP) for financial evaluations related to the 2008 Utility Rate Study. 2. Project Number MS0802 04.4.8.1 MS0802 City Council award Contract No. 08-05, Project No. MS0802, Auburn Airport North Hangar Repair Project, to Chet Williams Construction Inc. in the amount of $54,173.55. 3. Public Works Project No. C504A 04.6.3 C504A City Council grant permission to advertise for bids for Project No. C504A, R Street SE Utility Improvements 4. Public Works Project No. CP0757 04.11.1 CP0757 City Council grant permission to advertise for bids for Project No. CP0757, 2007 Large Water Meter and Vault Replacement Project. 5. Public Works Project No. CP0810 Page 9 City of Auburn Council Meeting Minutes August 18, 2008 04.10.2 CP0810 City Council award Contract 08-11, Project No. CP0810, SE 316th Place Traffic Calming Improvements, to Dennis R Craig Construction on their low bid of $69,916.50. D. Call for Public Hearing 1. Preliminary 2009-2010 Biennial Budget F3.22 City Council to call for a public hearing to be held on September 15, 2008 to receive public comments and suggestions with regard to development of the preliminary 2008-2010 Biennial Budget, including revenue estimates and possible increases in property taxes Councilmember Wagner moved and Councilmember Cerino seconded to approve the Consent Agenda. Councilmember Haugen objected to the payment of voucher number 377363 and indicated she would vote against the consent agenda. MOTION CARRIED. 5-1. Councilmember Haugen voted no. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6195 03.9 V03-08 An Ordinance of the City Council of the City of Auburn, Washington, approving the vacation of a portion of the alley south of 1St Street NE between North Division Street and Auburn Avenue NE Councilmember Wagner moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 6195. Page 10 City of Auburn Council Meeting Minutes August 18, 2008 MOTION CARRIED. 5-1. Councilmember Haugen voted no. 2. Ordinance No. 6196 03.9 V01-08 An Ordinance of the City Council of the City of Auburn„ Washington, vacating a portion of SE 304th Street and a portion of 132nd Avenue SE within the City of Auburn Councilmember Wagner moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 6196. Councilmember Wagner expressed concern with the appraised value of the properties. Councilmember Wagner suggested referring the ordinance to committee for further review and possible separation of the two properties for consideration in separate vacation ordinances. Councilmembers Cerino, Haugen and Peloza spoke in favor of Councilmember Wagner's suggestion. Councilmember Wagner moved and Councilmember Cerino seconded to refer Ordinance No. 6196 to the Public Works Committee for further review and to the Finance Committee for discussion. MOTION CARRIED UNANIMOUSLY. 6-0. B. Resolutions 1. Resolution No. 4390 02.7, A3.17 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a lease agreement between the City of Auburn and Valley Regional Fire Authority (VRFA) Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4390 as revised by the Finance Committee earlier this evening. MOTION CARRIED UNANIMOUSLY. 6-0. 2. Resolution No. 4391 Page 11 City of Auburn Council Meeting Minutes August 18, 2008 02.7, A3.17 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a lease agreement between the City of Auburn and Valley Regional Fire Authority (VRFA) Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4391. MOTION CARRIED UNANIMOUSLY. 6-0. 3. Resolution No. 4392 04.9.3 A Resolution of the City Council of the City of Auburn, Washington, adopting the City of Auburn revised and extended 2009-2014 Six-Year Transportation Improvement Program pursuant to Chapter 35.77 of the Revised Code of Washington Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4392. MOTION CARRIED UNANIMOUSLY. 6-0. At 8:47 p.m., Mayor Lewis recessed the meeting to executive session for approximately twenty minutes to discuss pending/potential litigation pursuant to RCW 42.30.110(1)(i) and property acquisition/sale pursuant to RCW 42.30.110(1)(b) and (c). Mayor Lewis indicated the Council may take action following the executive session. Mayor Lewis reconvened the meeting at 9:08 p.m. Councilmember Backus moved and Councilmember Peloza seconded to settle the claim with Hebert Research in the amount of $50,000 (in addition to $21,000 in previous payments) as complete settlement of the claim. MOTION CARRIED UNANIMOUSLY. 6-0. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:09 p.m. APPROVED THE DAY OF SEPTEMBER 2008. Page 12 City of Auburn Council Meeting Minutes August 18. 2008 Peter B. Lewis, Mayor Danielle Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov "Denotes attachments included in Council agenda packet. Page 13