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AUBURN AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Consultant Agreement No. AG-C-340 Date: August 27, 2008
Department: Attachments: Budget Impact:
Public Works Budget Status Sheet $ 0.00
Administrative Recommendation:
City Council grant permission to enter into Consultant Agreement No. AG-C-340 with Casne Engineering,
Inc. for engineering services for Project No. C524A, SCADA System Improvements.
Background Summary:
The Consultant has begun a feasibility study that will provide the City with a final report that outlines the
recommended design and specifications for Supervisory Control and Data Acquisition (SCADA) System
upgrades and improvements. The original contract expired in March 2008 and staff has refocused the
original scope to eliminate unnecessary tasks. The remaining tasks included in this agreement are as
follows:
1) Evaluation of planned facility and security improvements.
2) Preliminary design of water security improvements.
3) Evaluation of telemetry hardware and SCADA software options.
4) Evaluation of communications options.
5) System improvement guide.
Staff has selected Casne Engineering, Inc. to provide the engineering services. The anticipated
consultant cost for completion of the remaining work is $105,000.00.
W0902-5
A3.16.9, 04.8.1 C524A
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
? Arts Commission COUNCIL COMMITTEES: ? Building ? M&O
? Airport ? Finance ? Cemetery ? Mayor
? Hearing Examiner ? Municipal Serv. ? Finance ? Parks
? Human Services ? Planning & CD ? Fire ? Planning
? Park Board ®Public Works ? Legal ? Police
? Planning Comm. ? Other ® Public Works ? Human Resources
Action:
Committee Approval: ?Yes ?No
Council Approval: ?Yes ?No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wagner Staff: Dowd
Meeting Date: September 2, 2008 Item Number: V.13.2
AUBURN *MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: C524A Project Title: SCADA System Improvements
Project Manager: Robert Lee
Q Project Initiation/Consultant Agreement
Initiation Date: 31512007 O Permision to Advertise Date: August 28, 2008
Advertisement Date: O Contract Award
Award Date: O Change Order Approval
O Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding Prior Years 2007 2008 Future Years Total
430 Fund - Water 0 27,478 502,522 113,000 643,000
431 Fund - Sewer 4,766 39,254 720,746 125,000 889,766
432 Fund - Storm 11,776 215,224 113,000 340,000
Total 4,766 78,509 1,438,491 351,000 1,872,766
Estimated Cost Funds Needed
Activity Prior Years 2007 2008 Future Years Total
Design Engineering - City Costs 4,766 7,889 12,000 0 24,654
Design Engineering - Consultant Costs 70,620 264,380 0 335,000
Property Acquisition 0 0 0
Property Acquisition - Consultant Costs 0 0 0
Construction Estimate 0 1,000,000 300,000 1,300,000
Project Contingency (15%) 0 158,000 45,000 203,000
Other - (Indicate what it is) 0 0 0
Construction Engineering - City Costs 0 7,000 3,000 10,000
Construction Engineering - Consultant Costs 5,000 3,000 8,000
Total 4,766 78,509 1,446,380 351,000 1,880,654
430 Water Budget Status
Prior Years 2007 2008 Future Years Total
*430 Funds Budgeted () 0 (27,478) (502,522) (113,000) (643,000)
430 Funds Needed 0 27,478 506,233 122,850 656,561
*430 Fund Project Contingency () 0 0 0 0 0
430 Funds Required 0 0 3,711 9,850 13,561
431 Sewer Budget Status
Prior Years 2007 2008 Future Years Total
*431 Funds Budgeted () (4,766) (39,254) (720,746) (125,000) (889,766)
431 Funds Needed 4,766 39,254 723,190 175,500 942,710
*431 Fund Project Contingency () 0 0 0 0 0
431 Funds Required 0 0 2,444 50,500 52,944
432 Storm Budget Status
Prior Years 2007 2008 Future Years Total
*432 Funds Budgeted () 0 (11,776) (215,224) (113,000) (340,000)
432 Funds Needed 0 11,776 216,957 52,650 281,383
*432 Fund Project Contingency () 0 0 0 60,350 58,617
432 Funds Required 0 0 1,733 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
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