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HomeMy WebLinkAboutITEM III-DCITY OF FINANCE COMMITTEE R-- N- WASHINGTON September 2, 2008 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:00 p.m. in the Council Conference Room at Auburn City Hall, located at 25 West Main Street in Auburn. Chair Backus, Vice Chair Sue Singer and Member Bill Peloza were present. Present during the meeting were Mayor Peter B. Lewis, Finance Director Shelley Coleman; Financial Planning Manger Karen Jester, City Attorney Daniel B. Heid, Human Resources/Risk and Property Management Director Brenda Heineman, Information Services Director Lorrie Rempher and City Clerk Danielle Daskam. Also, present were Jeff Oliphant from Auburn Professional Plaza LLC and Steve Harris. II. APPROVAL OF MINUTES A. Minutes of the August 18, 2008 Finance Committee meeting. Vice Chair Singer moved and Member Peloza seconded to approve the August 18, 2008 minutes. MOTION CARRIED. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 377733 through 378131 in the amount of $1,828,418.51 and dated September 2, 2008. 2. Payroll F4.9.2 Payroll check numbers 524281 to 524415 in the amount of $375,467.77 and electronic deposit transmissions in the amount of $1,178,308.13 for a grand total of $1,553,775.90 Page 1 Finance Committee Minutes September 2. 2008 for the pay period covering August 14, 2008 to August 27, 2008. Committee members reviewed the consent items and briefly discussed vouchers 377733, 377790, 377861 and 378033. Vice Chair Singer moved and Member Peloza seconded to approve the consent items. MOTION CARRIED. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinances There was no ordinance for Committee review. B. Resolutions 1. Resolution No. 4393 A3.13.4, 03.4.1.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Purchase and Sale Agreement between the City of Auburn and Auburn Professional Plaza LLC for real property Resolution No. 4393 was discussed at the August 18, 2008 meeting. Vice Chair Singer moved and Member Peloza seconded to approve Resolution No. 4393. MOTION CARRIED UNANIMOUSLY. 3-0. 2. Resolution No. 4394 A3.17 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a lease agreement between the City of Auburn and Auburn Professional Plaza LLC Resolution No. 4394 was discussed at the August 18, 2008 meeting. Page 2 Finance Committee Minutes September 2. 2008 Vice Chair Singer moved and Member Peloza seconded to approve Resolution No. 4394. MOTION CARRIED UNANIMOUSLY. 3-0. 3. Resolution No. 4395 A3.16.3, F1.7 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Contract for Banking Services with Key Bank National Association Resolution No. 4395 was discussed at the August 18, 2008 meeting. Vice Chair Singer moved and Member Peloza seconded to approve Resolution No. 4395. MOTION CARRIED UNANIMOUSLY. 3-0. 4. Resolution No. 4396 A3.13.4 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Purchase and Sale Agreement between the City of Auburn and Roy James Smith and Debra Smith for real property Director Heineman presented Resolution No. 4396 which authorizes a purchase and sale agreement for the City's purchase of property located at 2033 4th Street SE along the Green River for a purchase price of $255,000. Director Coleman advised that two grants, one from WRIA 9 and another from King County Conservation funds, have been secured to partially finance the purchase of the property. A third grant is pending approval. Vice Chair Singer moved and Member Peloza seconded to approve Resolution No. 4396. MOTION CARRIED UNANIMOUSLY. 3-0. 5. Resolution No. 4397 A3.13.4 Page 3 Finance Committee Minutes September 2. 2008 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Purchase and Sale Agreement between the City of Auburn and James and Rebecca Ferguson and Teresa Gillis for real property Director Heineman presented Resolution No. 4397 which provides for the sale of the property at 4 Pike Street SE to James and Rebecca Ferguson and Teresa Gillis for the price of $125,000. Deputy Chair Singer questioned the length of time the property has been on the market and the ultimate sale price. Director Heineman stated that the property is in poor condition. Director Heineman stated that it is unlikely the City would receive a better offer for the property without making improvements to the building. Member Peloza moved to forward Resolution No. 4397 to the full Council. Chair Backus seconded. MOTION CARRIED. 2-1. Vice Chair Singer voted no. V. DISCUSSION ITEMS A. Ordinance No. 6196 03.9 An Ordinance of the City Council of the City of Auburn, Washington, vacating a portion of SE 304th Street and a portion of 132nd Avenue SE within the City of Auburn, Washington Ordinance No. 6196 was referred to the Public Works Committee and Finance Committee by the City Council on August 18, 2008. Transportation Planner Joe Welsh reminded that the full Council had concerns regarding the valuation of the property proposed for vacation. He stated that the Public Works Committee has authorized a new appraisal of the property. Once the new appraisal is received, the Public Works Committee will make a recommendation on the valuation and vacation. Page 4 Finance Committee Minutes September 2, 2008 B. 2009-2010 Biennial Budgets 1. Mayor and Council Committee members reviewed the Mayor and Council budget. It was suggested that the Council and Mayor have separate sets of goals and accomplishments. Chair Backus questioned whether Deputy Mayor and Councilmember salaries will be examined this year. Director Heineman offered to conduct a salary survey for Deputy Mayor and Council salaries. Deputy Mayor Singer inquired whether a budget workshop should be scheduled. Director Coleman suggested a budget workshop be held in early November. 2. Human Resources Committee members reviewed the Human Resources and court budgets and briefly discussed the new NeoGov on-line employment application and hiring program slated for implementation in 2009. The funding source for the program is included in the Information Services budget. The program allows employment applicants to apply on line and enables hiring managers to electronically screen applicants. 3. Facilities Committee members reviewed the Facilities budget. Director Coleman explained that the Facilities fund is a new internal service fund similar to the Equipment Rental and Multimedia funds. 4. Finance Committee members reviewed the Finance budget and Non- department fund. Committee members briefly discussed the benefit of implementing monthly utility billing. Committee members also discussed professional services in the Non- departmental Fund. Member Peloza stated that the allocations for the WRIA 9 Interlocal Agreement should be $17,115 for 2008, $20,433 for 2009, and under $25,000 for 2010. Committee members also discussed special revenue funds, including mitigation fees, and neighborhood improvement planning. Page 5 Finance Committee Minutes September 2. 2008 5. Legal Due to time constraints, review of the Legal budget was postponed to the September 15th meeting. 6. Information Services Due to time constraints, review of the Information Services budget was postponed to the September 15th meeting. C. Ordinance No. 6201 F3.21 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6066, the 2007-2008 Biennial Budget Ordinance as amended by Ordinance Nos. 6086, 6092, 6103, 6119, 6124, 6127, 6128, 6132, 6133, 6144, 6145, 6164, 6168, 6179 and Ordinance No. 6180 authorizing amendment to the City of Auburn 2007-2008 Budget as set forth in Schedule «A„ Committee members reviewed Ordinance No. 6201. VI. ADJOURNMENT There being no further business, the meeting adjourned at 7:26 p.m. APPROVED THE DAY OF SEPTEMBER 2008. Nancy Backus, Chair Danielle Daskam, City Clerk I: \clerk\fina n ce\fcm\2008fcm09-02 Page 6