HomeMy WebLinkAboutITEM III-DCITY OF
FINANCE COMMITTEE
R-- N-
WASHINGTON
September 2, 2008
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:00 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Chair Backus, Vice Chair Sue Singer and Member Bill
Peloza were present. Present during the meeting were Mayor Peter B.
Lewis, Finance Director Shelley Coleman; Financial Planning Manger
Karen Jester, City Attorney Daniel B. Heid, Human Resources/Risk and
Property Management Director Brenda Heineman, Information Services
Director Lorrie Rempher and City Clerk Danielle Daskam. Also, present
were Jeff Oliphant from Auburn Professional Plaza LLC and Steve Harris.
II. APPROVAL OF MINUTES
A. Minutes of the August 18, 2008 Finance Committee meeting.
Vice Chair Singer moved and Member Peloza seconded to approve
the August 18, 2008 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 377733 through 378131 in the
amount of $1,828,418.51 and dated September 2, 2008.
2. Payroll
F4.9.2
Payroll check numbers 524281 to 524415 in the amount of
$375,467.77 and electronic deposit transmissions in the
amount of $1,178,308.13 for a grand total of $1,553,775.90
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Finance Committee Minutes September 2. 2008
for the pay period covering August 14, 2008 to August 27,
2008.
Committee members reviewed the consent items and briefly discussed
vouchers 377733, 377790, 377861 and 378033.
Vice Chair Singer moved and Member Peloza seconded to approve the
consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no ordinance for Committee review.
B. Resolutions
1. Resolution No. 4393
A3.13.4, 03.4.1.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Purchase and Sale Agreement between the City of Auburn
and Auburn Professional Plaza LLC for real property
Resolution No. 4393 was discussed at the August 18, 2008
meeting.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4393.
MOTION CARRIED UNANIMOUSLY. 3-0.
2. Resolution No. 4394
A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a lease agreement between the City of Auburn and Auburn
Professional Plaza LLC
Resolution No. 4394 was discussed at the August 18, 2008
meeting.
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Finance Committee Minutes September 2. 2008
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4394.
MOTION CARRIED UNANIMOUSLY. 3-0.
3. Resolution No. 4395
A3.16.3, F1.7
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Contract for Banking Services with Key Bank National
Association
Resolution No. 4395 was discussed at the August 18, 2008
meeting.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4395.
MOTION CARRIED UNANIMOUSLY. 3-0.
4. Resolution No. 4396
A3.13.4
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Purchase and Sale Agreement between the City of Auburn
and Roy James Smith and Debra Smith for real property
Director Heineman presented Resolution No. 4396 which
authorizes a purchase and sale agreement for the City's
purchase of property located at 2033 4th Street SE along the
Green River for a purchase price of $255,000.
Director Coleman advised that two grants, one from WRIA 9
and another from King County Conservation funds, have
been secured to partially finance the purchase of the
property. A third grant is pending approval.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4396.
MOTION CARRIED UNANIMOUSLY. 3-0.
5. Resolution No. 4397
A3.13.4
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Finance Committee Minutes September 2. 2008
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Purchase and Sale Agreement between the City of Auburn
and James and Rebecca Ferguson and Teresa Gillis for real
property
Director Heineman presented Resolution No. 4397 which
provides for the sale of the property at 4 Pike Street SE to
James and Rebecca Ferguson and Teresa Gillis for the
price of $125,000.
Deputy Chair Singer questioned the length of time the
property has been on the market and the ultimate sale price.
Director Heineman stated that the property is in poor
condition. Director Heineman stated that it is unlikely the
City would receive a better offer for the property without
making improvements to the building.
Member Peloza moved to forward Resolution No. 4397 to
the full Council. Chair Backus seconded.
MOTION CARRIED. 2-1. Vice Chair Singer voted no.
V. DISCUSSION ITEMS
A. Ordinance No. 6196
03.9
An Ordinance of the City Council of the City of Auburn,
Washington, vacating a portion of SE 304th Street and a portion of
132nd Avenue SE within the City of Auburn, Washington
Ordinance No. 6196 was referred to the Public Works Committee
and Finance Committee by the City Council on August 18, 2008.
Transportation Planner Joe Welsh reminded that the full Council
had concerns regarding the valuation of the property proposed for
vacation. He stated that the Public Works Committee has
authorized a new appraisal of the property. Once the new
appraisal is received, the Public Works Committee will make a
recommendation on the valuation and vacation.
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Finance Committee Minutes September 2, 2008
B. 2009-2010 Biennial Budgets
1. Mayor and Council
Committee members reviewed the Mayor and Council
budget. It was suggested that the Council and Mayor have
separate sets of goals and accomplishments. Chair Backus
questioned whether Deputy Mayor and Councilmember
salaries will be examined this year. Director Heineman
offered to conduct a salary survey for Deputy Mayor and
Council salaries.
Deputy Mayor Singer inquired whether a budget workshop
should be scheduled. Director Coleman suggested a budget
workshop be held in early November.
2. Human Resources
Committee members reviewed the Human Resources and
court budgets and briefly discussed the new NeoGov on-line
employment application and hiring program slated for
implementation in 2009. The funding source for the program
is included in the Information Services budget. The program
allows employment applicants to apply on line and enables
hiring managers to electronically screen applicants.
3. Facilities
Committee members reviewed the Facilities budget.
Director Coleman explained that the Facilities fund is a new
internal service fund similar to the Equipment Rental and
Multimedia funds.
4. Finance
Committee members reviewed the Finance budget and Non-
department fund. Committee members briefly discussed the
benefit of implementing monthly utility billing. Committee
members also discussed professional services in the Non-
departmental Fund. Member Peloza stated that the
allocations for the WRIA 9 Interlocal Agreement should be
$17,115 for 2008, $20,433 for 2009, and under $25,000 for
2010.
Committee members also discussed special revenue funds,
including mitigation fees, and neighborhood improvement
planning.
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Finance Committee Minutes September 2. 2008
5. Legal
Due to time constraints, review of the Legal budget was
postponed to the September 15th meeting.
6. Information Services
Due to time constraints, review of the Information Services
budget was postponed to the September 15th meeting.
C. Ordinance No. 6201
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget Ordinance as amended by Ordinance Nos. 6086,
6092, 6103, 6119, 6124, 6127, 6128, 6132, 6133, 6144, 6145,
6164, 6168, 6179 and Ordinance No. 6180 authorizing amendment
to the City of Auburn 2007-2008 Budget as set forth in Schedule
«A„
Committee members reviewed Ordinance No. 6201.
VI. ADJOURNMENT
There being no further business, the meeting adjourned at 7:26 p.m.
APPROVED THE DAY OF SEPTEMBER 2008.
Nancy Backus, Chair Danielle Daskam, City Clerk
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