HomeMy WebLinkAboutITEM V-A-1
CITY OF _.
au R--.N
WASHINGTON
1. CALL TO ORDER
CITY COUNCIL
MEETING MINUTES
September 2, 2008 7:30 PM
A. Flag Salute
Mayor Peter B. Lewis called the regular meeting of the Auburn City
Council to order at 7:30 p.m. and led those in attendance in the
Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill
Peloza, Lynn Norman and Virginia Haugen.
Staff members present during the meeting included: Information
Services Director Lorrie Rempher; Parks, Arts and Recreation
Director Daryl Faber; Chief of Police Jim Kelly; Planning, Building
and Community Director Cindy Baker; Public Works Director
Dennis Dowdy; City Attorney Daniel B. Heid; Human
Resources/Risk and Property Management Director Brenda
Heineman; Finance Director Shelley Coleman; Transportation
Planner Chris Hankins; and City Clerk Danielle Daskam.
C. Announcements and Appointments
1. Announcements
a) Proclamation - "Constitution Week"
Mayor Lewis read and presented a proclamation
declaring the week of September 17 - 23, 2008 as
"Constitution Week" in the city of Auburn to Daughters
of the American Revolution Chapter Regent Hilda
Meryhew. Ms. Meryhew thanked Mayor Lewis for the
recognition of Constitution Week and reminded those
in attendance to fly the United States flag on
Constitution Day, September 17, 2008.
Page 1
City of Auburn Council MeetinQ Minutes
September 2. 2008
in attendance to fly the United States flag on
Constitution Day, September 17, 2008.
b) Proclamation - "Senior Center Month"
Mayor Lewis read and presented a proclamation to
Senior Center Supervisor Radine Lozier proclaiming
September 2008 as Senior Center Month in the city of
Auburn and urged citizens to acknowledge and
recognize the special contributions of the senior
center participants and the special efforts of staff and
volunteers that work every day to enhance the well-
being of the older citizens of Auburn.
Senior Center Supervisor Lozier announced that an
open house will be held at the Senior Center on
September 15th to celebrate Senior Center Month,
and she encouraged all to attend.
c) Proclamation - "Dorothy Marion Bothell Day of
Remembrance"
Mayor Lewis read and presented a proclamation
declaring September 2, 2008 as "Dorothy Marion
Bothell Day of Remembrance" in the city of Auburn to
Ms. Bothell's son, John Bothell, and grandchildren,
Johann Christianson and Jamie Bothell. Dorothy
Bothell passed away on August 1 th at the age of
101. Ms. Bothell was appointed as the City's first
female Council member in 1950. She also served on
the City's cemetery board for eighteen years. Ms.
Bothell will be remembered for her many years of
service in the family business and to the community.
2. Appointments
There was no appointment for Council consideration.
D. Agenda Modifications
There was no change to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
Page 2
City of Auburn Council MeetinQ Minutes
September 2. 2008
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
James Harrison, 307 D Street SE, Auburn
Mr. Harrison reported that the vegetation barrier between his
residence and the Burger King drive through lane was recently
removed and requested the City investigate the removal of the
noise barrier. Mr. Harrison also reported that the sidewalks
adjacent to the properties at 303 and 313 D St SE are in disrepair.
Mr. Harrison also inquired regarding parking on a parking strip or
landscape strip and improvements to his street under the Save Our
Streets (SOS) Program. Mayor Lewis referred to Planning,
Building and Community Director Baker for further information
regarding his questions and concerns.
Russell McCallion, East Pierce County Fire and Rescue, 18421
Old Buckley Highway, Bonney Lake, WA
Mr. McCallion spoke on behalf of East Pierce Fire and Rescue
which serves the areas of Sumner and Bonney Lake. Mr.
McCallion spoke regarding Ordinance No. 6202 which would allow
a conditional use permit for the construction of a new fire station for
the Valley Regional Fire Authority. Mr. McCallion expressed
concern regarding the selection of the site, the cost of the station,
and its impact on mutual aid agreements.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported the Municipal Services Committee met
August 25, 2008. The Committee approved consent items and
discussed proposed 2009-2010 budgets for police, solid waste,
airport, golf course, and cemetery. The Committee also discussed
Resolution No. 4393 authorizing a purchase and sale agreement
with Auburn Professional Plaza LLC, Resolution No. 4394
approving a lease agreement with Auburn Professional Plaza LLC,
Resolution No. 4395 authorizing a banking services contract with
Key Bank National Association, and prohibited parking areas. The
Page 3
City of Auburn Council MeetinQ Minutes
September 2. 2008
next regular meeting of the Municipal Services Committee IS
scheduled for September 8, 2008 at 3:30 p.m.
B. Planning & Community Development
Chair Norman reported the Planning and Community Development
Committee met August 25, 2008. The Committee discussed
Resolution No. 4376 approving a consultant agreement with BHC
Consultants; proposed 2009-2010 budgets for planning and
building, human services, community services, and parks and
recreation; and Auburn City Code Section 10.36.270 which
prohibits parking on sidewalks and landscape strips. The next
regular meeting of the Planning and Community Development
Committee is scheduled for September 8, 2008 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon at 3:30. The Committee approved right-of-way use
permits for the Veterans Day Parade and the Santa Parade. The
Committee also approved a consultant agreement with Casne
Engineering for work related to the SCADA System Improvements
Project and the bid award for Contract 08-16 for Publ ic Works
Project CP0812 to Doolittle Construction. The Committee also
discussed design standards for infill residential; Resolution No.
4376 approving a consultant agreement with BHC Consultants;
utilities capital and rates; proposed 2009-2010 budgets for water,
storm, sewer, engineering, streets, and equipment rental;
Ordinance No. 6201 amending the 2007-2008 Biennial Budget,
and authorized an appraisal for the right-of-way vacation described
in Ordinance No. 6196. The next regular meeting of the Public
Works Committee is scheduled for September 15, 2008 at 3:30
p.m.
D. Finance
Chair Backus reported the Finance Committee met this evening at
6:00. The Committee approved consent items consisting of claims
and payroll vouchers; Resolution No. 4393 authorizing a purchase
and sale agreement with Auburn Professional Plaza; Resolution
No. 4394 authorizing a lease agreement with Auburn Professional
Plaza; Resolution No. 4395 approving a banking services contract
with Key Bank; Resolution No. 4396 approving a purchase and
sale agreement with Roy James Smith and Debra Smith;
Resolution No. 4397 approving a purchase and sale agreement
with James and Rebecca Ferguson and Teresa Gillis. The
Page 4
City of Auburn Council MeetinQ Minutes
September 2. 2008
Committee also discussed Ordinance No. 6196 relating to street
vacation; proposed 2009-2010 budgets for Mayor and Council,
human resources, facilities, and finance; and Ordinance No. 6201
amending the 2007-2008 Biennial Budget. The next regular
meeting of the Finance Committee is scheduled for September 15,
2008 at 6:30 p.m.
E. Community Center
Chair Wagner reported the Community Center Committee has not
met since the last Council meeting. The next meeting of the
Community Center Committee is scheduled for September 4, 2008
at 9:00 a.m.
F. Downtown Redevelopment
Chair Norman reported the Downtown Redevelopment Committee
has not met since the last Council meeting. The next meeting of
the Downtown Redevelopment Committee is scheduled for
September 3,2008 at 4:00 p.m.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
Deputy Mayor Singer reported on activities of the Auburn Tourism
Board. The Board is working to obtain a $10,000 grant to be
utilized for Discover Auburn. Also, the Executive Director of the
Nordic Museum in Ballard visited the White River Valley Museum
and was able to provide valuable information to Museum Director
Patricia Cosgrove related to Scandinavian farming and the Mary
Olson farm.
Council member Peloza reported that he recently attended a Water
Resource Inventory Area (WRIA) 9 forum meeting where the major
topic was the interlocal agreement with King County for
administrative services. Council member Peloza also described a
recent incident of shots fired below the south bluff of Lea Hill in the
area of the Green River. Numerous rounds of automatic gunfire
were heard by residents. Council member Peloza thanked the
Auburn Police Department and King County Sheriff's Office for
their response and commended his neighbors for their assistance
and diligence in reporting the incident to 911. Two juveniles were
Page 5
City of Auburn Council MeetinQ Minutes
September 2. 2008
later found along the river with automatic firearms. The juveniles
were taken into custody and their firearms were confiscated.
B. From the Mayor
Mayor Lewis reminded that the 911 system, Valley
Communications, is owned by the cities of Auburn, Kent, Federal
Way, Renton and Tukwila. Mayor Lewis encouraged citizens to
utilize the 911 system as necessary.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
1. Minutes of the August 18, 2008 regular City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Claims
Claims check numbers 377733 through 378131 in the
amount of $1 ,828,418.51 and dated September 2, 2008.
2. Payroll
Payroll check numbers 524281 to 524415 in the amount of
$375,467.77 and electronic deposit transmissions in the
amount of $1 ,178,308.13 for a grand total of $1 ,553,775.90
for the pay period covering August 14, 2008 to August 27,
2008.
C. Contract Administration
1. Public Works Project Number CP0812
04.9.1 CP0812
City Council award Contract 08-16, Project No. CP0812,
2008 Citywide Arterial Crack Seal Project, to Doolittle
Construction on their low bid of $72,975.00.
2. Public Works Agreement Number AG-C-340
A3.16.9, 04.8.1 C524A
Page 6
City of Auburn Council MeetinQ Minutes
September 2. 2008
City Council grant permission to enter into Consultant
Agreement No. AG-C-340 with Casne Engineering, Inc. for
engineering services for Project No. C524A, SCADA System
Improvements.
Deputy Mayor Singer moved and Council member Wagner seconded to
approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 7-0.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6202
03.10.1 CUP08-0002
An Ordinance of the City Council of the City of Auburn,
Washington, approving a Conditional Use Permit to allow
construction of a new 11,615 square feet, six bay fire station
with associated parking, maneuvering, and other site
improvements
Council member Norman moved and Council member Backus
seconded to introduce and adopt Ordinance No. 6202.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolutions
1. Resolution No. 4376
A3.16.7, A3.13.8
A Resolution of the City Council of the City of Auburn,
Washington authorizing the Mayor and City Clerk to execute
an Agreement with BHC Consulting, LLC to assist the City in
updating the City's Development Codes
Page 7
City of Auburn Council MeetinQ Minutes
September 2. 2008
Council member Norman moved and Council member Backus
seconded to adopt Resolution No. 4376.
MOTION CARRIED. 6-1. Council member Haugen voted
no.
2. Resolution No. 4393
A3.13.4, 03.4.1.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute a Purchase and Sale Agreement between the City
of Auburn and Auburn Professional Plaza for real property
Council member Backus moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4393.
MOTION CARRIED. 6-1. Council member Haugen voted
no.
3. Resolution No. 4394
A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute a lease agreement between the City of Auburn and
Auburn Professional Plaza LLC
Council member Backus moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4394.
MOTION CARRIED UNANIMOUSLY. 7-0.
4. Resolution No. 4395
A3.16.3, F1.7
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute a Contract for Banking Services with Key Bank
National Association
Council member Backus moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4395.
MOTION CARRIED UNANIMOUSLY. 7-0.
Page 8
City of Auburn Council MeetinQ Minutes
September 2. 2008
5. Resolution No. 4396
A3.13.4
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute a Purchase and Sale Agreement between the City
of Auburn and James and Debra Smith for real property
Council member Backus moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4396.
MOTION CARRIED UNANIMOUSLY. 7-0.
6. Resolution No. 4397
A3.13.4
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute a Purchase and Sale Agreement between the City
of Auburn and James and Rebecca Ferguson and Teresa
Gillis for real property
Council member Backus moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4397.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8: 16 p.m.
APPROVED THE DAY OF SEPTEMBER 2008.
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City web site, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
Page 9