HomeMy WebLinkAboutITEM III-Bd
CITY OF"
t,URN
WASHINGTON
DRAFT
PLANNING & COMMUNITY
DEVELOPMENT COMMITTEE
September 22, 2008
MINUTES
1. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS
Chair Lynn Norman called the meeting to order at 5:01 p.m. in the Council Chambers
located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA.
Committee members present were: Chair Lynn Norman, Vice-Chair Nancy Backus and
Member Rich Wagner.
Staff members present included: Mayor Peter Lewis, Planning Director, Cindy Baker,
Principal Planner Elizabeth Chamberlain, Principal Planner Jeff Dixon, Parks, Arts &
Recreation Director Daryl Faber, Cultural Arts Manager Laurie Rose, Human Services
Manager Michael Hursh, direct6or of Human Resources/Risk & Property Mgt Brenda
Heineman, Chief Jim Kelly, Visual Arts Coordinator Maija McKnight, and Planning
Secretary Renee Tobias.
Audience Members included: Robert Whale, Troy Humphrey, Doug Demers, Spencer
Alpert. Also present were Arts Commissioners Linda Elliott (Chair), Amanda Flanery,
Pat Judd, Tanya Rottle, Nancy Colson, Donna Smart; Public Art Committee Chair Pat
Gallagher; and Visual Art Committee Chair Laurel Siegmund; Human Services
Commissioners Suzanne Limric (Chair) and Gary Masterjohn.
II. APPROVAL OF MINUTES
Member Backus moved to approve the minutes from the September 8, 2008 meeting as
submitted, seconded by Member Wagner. Chair Norman concurred.
Minutes approved unanimously 3-0.
III. JOINT MEETING WITH ARTS COMMISSION
Cultural Arts Manager Laurie Rose reported that the Commission's bylaws, goals and
strategies were recently reviewed and updated. Ms. Rose presented the Mission and
Vision Statements for the Visual Art, Public Art and Performing Arts programs.
Commissioner Laurel Siegmund reported that the Visual Arts Committee is working to
define exhibit policies and establish a plan to assist local businesses who wish to display
artwork. They continue to concentrate on making Auburn an artist-friendly hometown by
working with Council to create public and private partnership, establish places for artists
to work and display artwork.
Commissioner Pat Gallagher provided an update on the Public Art Committee activities
on placing artwork at various City locations. The Committee is drafting a long-range
plan, outlining potential public art projects as outlined by the 1 % for Art funding. Ms.
Planning and Community Development Committee Minutes September 22, 2008
Rose distributed the draft policy/procedures for the Public Art Program, which included
definitions and proposed additions to Resolution 4323, 1 % For The Arts. Ms. Rose
briefly reviewed the contents of the packet
Ms. Rose stated that the City now sponsors two Performing Arts programs - BRAVO
and The Auburn Ave Theater. A few community members have expressed an interest in
creating a Performing Arts Committee now that the City sponsors BRAVO and The
Auburn Ave Theater.
Commission President Linda Elliott announced that the Arts Commission celebrates their
25th anniversary in 2009. Ms. Elliott shared the various celebratory activities with the
Committee.
The Committee congratulated the Arts Commission for the scope of their work and
taking the programs to the next level. The arts in Auburn have set a standard for other
jurisdictions to follow. Chair Norman suggested utilizing the Mary Olson barn for an art
and chamber music day.
The Arts Commissioners departed the meeting at 5:42.
IV. ACTION
A. Master Plan Development Agreement - Alpert International LLP
Director of Human Resources/Risk & Property Management Brenda Heineman
presented the Master Plan Development Agreement with Alpert International. The
agreement will be in effect for two years from the date of execution, with optional
extensions in one year intervals. The Committee discussed the agreement.
Member Wagner asked the Committee to review the parking requirements as stated in
the Design Guidelines, Item No. 6. Staff will prepare minimum and maximum parking
scenarios for future development and discussion.
Member Backus moved to forward the Master Plan Development Agreement on
to full Council for approval; seconded by Member Wagner.
Motion was approved unanimously 3-0.
V. DISCUSSION
A. Ordinance No. 6200 - Aggressive Begging Code
Police Chief Jim Kelly stated that the amended change to ACC 9.08.010 is to
strengthen the ordinance that will provide officers additional tools to enforce begging
at traffic-controlled intersections. Member Wagner asked if officers will still have
latitude to not make an arrest in order to avoid filling our jails. Chief Kelly stated that
officers educate first, gain a voluntary compliance to ordinances and arrest would be
the last resort. Chief Kelly stated that officers provide resource information, such as
food and shelters. The ordinance will contain language to address littering by the
beggars before going to the City Council for approval.
B. Human Services Committee Funding Recommendation
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Planning and Community Development Committee Minutes September 22, 2008
Human Services Manager Michael Hursh, Committee Chair Suzanne Limric and
Member Gary Masterjohn reviewed the Human Services Committee's
recommendations for 2009-2010 funding. Agencies selected were classified into the
five areas of need and interest that the Committee previously identified - Child
Abuse/Neglect Programs, Domestic Violence & Sexual Assault, Health Care
Programs, Substance Abuse Programs and Poverty Reduction Programs. Further
criteria included non-duplication of other agencies' services and serving the local
Auburn community.
It was noted that all agencies funded in 2007-2008 over-performed in their contract;
there were no reductions to previous funded amounts. Chair Limric stated that two
agencies received an increase in funding and four new agencies were added. The
City plans to partner with United Way to assist with monitoring and reporting on the
results-based accountability for the 2009 contracts.
It was noted that the City does not fund separate community centers, but rather a
specific program. Mr. Hursh will make the requested clarifications and this will be
brought back to the Committee for action.
Chair Limric stated that the Commission is seeking two new members that reflect the
growing and diverse population of Auburn; help from the Committee for
recommendations were requested.
VI. INFORMATION
A. Director's Official Decisions and Report
• October is designated Community Planning Month by the American Planning
Association.
• Staff met with the BHC consultants regarding residential codes. Regular
meetings are scheduled.
• Birding Tower: Plans have been received and review is almost complete. Some
of the building materials are backlogged across the country and potentially could
delay the project.
• Graffiti voucher process is in place.
B. PCDC Status Matrix
• Item 9 - Reminder of cultural stakeholder meeting at the Museum on September 23,
• Item 15 - Theatre Plan has been rescheduled for October 13.
• Item 17 - 1 % for Art was included in the Arts Commission packet. Committee
will review presented information; staff will confirm October date for further
discussion.
C. Information
• Chair Norman reminded Committee of December 15 deadline for Citizen Survey
questions.
VII. ADJOURNMENT
There being no further business to come before the Planning and Community
Development Committee, Chair Norman adjourned the meeting at 7:17 p.m.
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Planning and Community Development Committee Minutes September 22, 2008
APPROVED THIS DAY OF
Lynn Norman, Chair Renee S. Tobias, Planning Secretary
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