HomeMy WebLinkAboutITEM V-A-1CITY OF
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WASHINGTON
1. CALL TO ORDER
CITY COUNCIL
MEETING MINUTES
September 15, 2008 7:30 PM
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill
Peloza, Lynn* Norman and Virginia Haugen.
Staff members present included: Information Services Director
Lorrie Rempher; Parks, Arts and Recreation Director Daryl Faber;
Planning, Building and Community Director Cindy Baker; Chief of
Police Jim Kelly; Public Works Director Dennis Dowdy; Principal
Planner Jeff Dixon; Human Resources/Risk and Property
Management Director Brenda Heineman; Finance Director Shelley
Coleman; Assistant Planning Director Kevin Snyder; and City Clerk
Danielle Daskam.
C. Announcements and Appointments
1. Announcements
a) Proclamation - Mayor's Day of Concern for the
Hungry
Mayor Lewis read and presented a proclamation
declaring September 27, 2008 as Mayor's Day of
Concern for the Hungry to Arthur R. Lee, Executive
Director of the Emergency Feeding Program of
Seattle and King County. Mr. Lee thanked Mayor
Lewis for the City's support and urged participation in
the annual food drive on September 27t .
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City of Auburn Council Meeting Minutes September 15, 2008
2. Appointments
There was no appointment for Council consideration.
D. Agenda Modifications
There was no change to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Preliminary 2009-10 Biennial Budget
F3.22
All persons interested are encouraged to participate in this
public hearing by making comments, proposals, and
suggestions for the City Council and Mayor to consider prior
to adoption of the City of Auburn 2009-2010 Biennial
Budget.
Finance Director Shelley Coleman presented the staff report
for the Preliminary 2009-2010 Biennial Budget utilizing
PowerPoint slides.
The city's assessed valuation is estimated at $8.3 billion for
2009 and nearly $8.8 billion for 2010. The preliminary levy
rates for 2009 and 2010 are at $1.49 per $1,000 of
assessed value. Approximately $2,200,000 will be received
from the Save Our Streets levy in each year.
In order the balance the General Fund in 2009 and 2010,
the following budget actions were taken:
• 2.5% budget reduction in discretionary costs for all
departments in the General Fund
22 General Fund positions frozen
• Reduced Internal Service Fund transfers
Eliminated downtown revitalization funding
Transferred back $1 million from Capital Projects
Fund to the General Fund (which had been
transferred from the General Fund in June 2008)
Director Coleman stated that by the end of September, the
initial impact of Streamlined Sales Tax will be known.
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City of Auburn Council Meeting Minutes September 15, 2008
Director Coleman provided a chart of the General Fund
forecast from 2008 to 2012. It is estimated that revenues
will decrease; however, expenditures are estimated to
increase due the cost of labor and commodity costs. The
forecast shows that in the year 2012 the fund balance will be
depleted.
Councilmember Peloza inquired regarding the elimination of
the downtown revitalization fund from the General Fund.
Director Coleman stated in 2008 $500,000 was dedicated
for downtown revitalization and was used for property
acquisition and economic development in the downtown
area.
Mayor Lewis opened the public hearing at 7:44 p.m.
Frank Lonergan, 915 H Street SE, Auburn
Mr. Lonergan inquired regarding the source of the downtown
revitalization funds. Mr. Lonergan suggested that all funds
allocated for travel expenses be eliminated from the budget
and used for street programs instead. Mr. Lonergan
requested an accounting of travel expenses in 2008.
Mayor Lewis responded to Mr. Lonergan's suggestion
regarding travel expenses. He explained that due to county,
state and federal standards, the City is required to provide
training and certifications for personnel.
There being no further public testimony, Mayor Lewis closed
the public hearing.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
Frank Lonergan, 915 H Street SE, Auburn
Mr. Lonergan inquired regarding Deputy Mayor Singer's recent
travel to Finland for economic development purposes. Deputy
Mayor Singer explained that she attended the economic
development summit in her capacity as President of the Puget
Sound Regional Council; no City funds were expended for the trip.
Mr. Lonergan also commented regarding street improvements on M
Street SE and parking on parking strips.
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City of Auburn Council Meeting Minutes September 15, 2008
In response to Mr. Lonergan's comments, Mayor Lewis explained
that the responsibility for sidewalks belongs to the property owner
or the developer. The City Council's policy is to contribute fifty
percent of the cost of construction of the sidewalks for those
projects formed by property owners through a Local Improvement
District (LID). Mayor Lewis further explained that estimated costs
of an LID are provided to the property owners and final costs are
provided once the project is bid and the project is completed.
Mayor Lewis advised there is an existing law that prohibits parking
on landscape strips; however, the Council is currently investigating
options that would provide additional parking for homeowners.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported the Municipal Services Committee met
September 8, 2008 at 3:30 p.m. The Committee approved
Ordinance No. 6189 relating to reservation of grave space and
Resolution No. 4399 accepting grant funds from the Federal
Aviation Administration. The Committee discussed Resolution No.
4382, Ordinance No. 6201, aggressive begging laws, and the solid
waste and recycling program. The next regular meeting of the
Municipal Services Committee is scheduled for September 22,
2008 at 3:30 p.m.
B. Planning & Community Development
Chair Norman reported the Planning and Community Development
Committee met September 8, 2008 at 5:00 p.m. The Committee
approved Resolution No. 4382 approving a real estate transfer
agreement with King County for additional property for the Mary
Olson Farm, Ordinance No. 6189 regarding reservation of grave
space, Ordinance No. 6198 relating the role of the Planning
Commission with regard to administrative changes to the code, and
Resolution No. 4398 authorizing the Mayor to execute a contract
with the lowest qualified bidder for the Auburn Bird Viewing Tower
project. The Committee received a presentation from Greg
Watson, a teacher at West Auburn High School, who presented
several points of historical interest and ideas that could be
incorporated in downtown development. The Committee discussed
Ordinance No. 6201 amending the 2007-2008 Biennial Budget, the
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City of Auburn Council Meeting Minutes September 15, 2008
aggressive begging code, infill residential development, and the
healthcare district overlay phase 1. The next regular meeting of
the Planning and Community Development Committee is
scheduled for September 22, 2008 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met today at
3:30. The Committee approved consent items including a contract
change order for the 2008 Arterial Pavement Patching contract and
revisions to the design standards related to access tracts. The
Committee also approved Ordinance No. 6136 relating to parking
zones and loading zones on 4th Street NE in the area of Auburn
High School. The Committee discussed parking on landscape
strips and asked the City Attorney to prepare a proposed ordinance
for consideration. The Committee also discussed the role of the
Planning Commission in code amendments, road closures for the
R Street Utility Improvements project, the Water Comprehensive
Plan, capital budgets, and utility rates. The next regular meeting
of the Public Works Committee is scheduled for October 6, 2008 at
3:30 p.m.
D. Finance
Chair Backus reported the Finance Committee met this evening at
6:30. The Committee approved claims and payroll vouchers and
Ordinance No. 6201 amending the 2007-2008 Biennial Budget.
The Committee discussed proposed 2009-2010 budgets for the
Legal and Information Services Departments, Resolution No. 4398
relating to Project C412BO the Bird Viewing Tower construction,
Ordinance No. 6204 regarding utility rates, and Resolution No.
4399 accepting a grant from the Federal Aviation Administration for
taxiway construction. The next regular meeting of the Finance
Committee is scheduled for October 6, 2008 at 6:30 p.m.
E. Community Center
Chair Wagner reported the Community Center Committee met
September 4, 2008. The Committee reviewed the latest building
design for the Community Center and Activity Center Gym and
discussed pervious pavement and storm drainage, the project cost
estimate, and the project schedule. The next meeting of the
Community Center Committee is scheduled for September 23,
2008 at 9:00 a.m.
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City of Auburn Council Meeting Minutes September 15, 2008
F. Downtown Redevelopment
Chair Norman reported the Downtown Redevelopment Committee
met September 3, 2008, and completed review of the draft design
guidelines. The next regular meeting of the Downtown
Redevelopment Committee is scheduled for September 23, 2008
at 4:00 p.m.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
Deputy Mayor Singer reported that she swore in one of the City's
newest police officers and attended three fund raising events on
behalf of the Mayor. Deputy Mayor Singer also attended the
Suburban Cities Public Issues Committee meeting, the monthly
Senior Center coffee hour, and the Auburn Area Chamber of
Commerce annual awards banquet.
Councilmember Wagner reported that he attended a meeting of the
State Route 164 Corridor Working Group which focused on
alternative routes for a potential bypass. Councilmember Wagner
also attended the King County Municipal Solid Waste Advisory
Committee meeting as the alternate for Councilmember Peloza.
Councilmember Backus represented the City at the retirement of
Kathy Johnson celebrating twenty-nine years of service at Green
River Community College. Councilmember Backus also reported
on her participation in the Breast Cancer Three-Day Walk
benefiting the Susan G. Komen for the Cure program over the
weekend. Councilmember Backus together with three City staff
members, Clarissa Ruston from Parks, Arts and Recreation, Dana
Hinman, Communications and Multimedia Manager, and Tamie
Bothell, a two-year survivor of breast cancer and Executive
Assistant to the Mayor and City Council, completed the three-day
sixty mile walk. More than 3,200 walkers participated in the event
and raised over $8.6 million to benefit the cure.
Councilmember Cerino reported on his attendance at the Pierce
County Cities and Towns Association meeting where Pierce County
Health Department reported on its efforts to reduce obesity in the
county.
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City of Auburn Council Meeting Minutes September 15, 2008
Councilmember Peloza reported he attended the Suburban Cities
Public Issues Committee meeting where he updated the
Committee on the construction of the Brightwater Treatment Plant
on behalf of the King County Water Pollution Abatement Advisory
Committee. Councilmember Peloza also reported on his
attendance at the Water Resource Inventory Area (WRIA) 9 where
discussion focused on funding for the salmon habitat plan.
B. From the Mayor
Mayor Lewis reported on a recent visit to the Russian Baptist
Church located on 13th and A Street. The congregation is
approximately 250 strong and rich in tradition.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
1. Minutes of the September 2, 2008 regular City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Claims
Claims check numbers 378215 through 378600 in the
amount of $3,233,569.93 and dated September 15, 2008.
2. Payroll
Payroll check numbers 524416 to 524553 in the amount of
$841,175.96 and electronic deposit transmissions in the
amount of $1,147,687.34 for a grand total of $1,988,863.30
for the pay period covering August 28, 2008 to September
10, 2008.
C. Contract Administration
1. Public Works Project No. CP0811
04.9.1 CP0811
City Council approve Change Order #3 to Contract 08-14 in
the amount of $33,450.00, for a revised contract amount of
$617,920.00, with ICON Materials, a Division of CPM
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City of Auburn Council Meeting Minutes September 15, 2008
Development Corporation, for Project No. CP0811, 2008
Arterial Pavement Patching.
Deputy Mayor Singer moved and Councilmember Wagner seconded to
approve the Consent Agenda.
Councilmember Haugen stated her opposition to two claims vouchers and
intention to vote against the Consent Agenda.
MOTION CARRIED. 6-1. Councilmember Haugen voted no.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6136
01.2
An Ordinance of the City of Auburn, Washington, amending
Sections 10.36.380, 10.36.390, 10.36.500, and 10.36.515 of
the Auburn City Code relating to restricted parking zones
and loading zones
Councilmember Wagner moved and Councilmember Cerino
seconded to introduce and adopt Ordinance No. 6136.
MOTION CARRIED UNANIMOUSLY. 7-0
2. Ordinance No. 6189
04.4.10
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 2.72.010 of the Auburn City
Code relating to reservation of grave space
Councilmember Norman moved and Councilmember
Backus seconded to introduce and adopt Ordinance No.
6189.
MOTION CARRIED UNANIMOUSLY. 7-0.
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City of Auburn Council Meeting Minutes September 15, 2008
3. Ordinance No. 6198
A3.8.14
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 17.24.010, 17.24.040,
18.68.020, 18.68.030 and 18.68.040 of the Auburn City
Code relating to the role of the Planning Commission in
code amendments
Councilmember Norman moved and Councilmember
Backus seconded to introduce and adopt Ordinance No.
6198.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
4. Ordinance No. 6201
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget Ordinance as amended by Ordinance Nos.
6086, 6092, 6103, 6119, 6124, 6127, 6128, 6132, 6133,
6144, 6145, 6164, 6168, 6179 and Ordinance No. 6180
authorizing amendment to the City of Auburn 2007-2008
Budget as set forth in Schedule "A"
Councilmember Backus moved and Deputy Mayor Singer
seconded to introduce and adopt Ordinance No. 6201.
MOTION CARRIED UNANIMOUSLY. 7-0.
5. Ordinance No. 6203
03.5
An Ordinance of the City Council of the City of Auburn,
Washington, approving the final plat of Trail Run, Division
No. 2
Councilmember Norman moved and Councilmember
Backus seconded to introduce and adopt Ordinance No.
6203.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
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City of Auburn Council Meeting Minutes September 15, 2008
B. Resolutions
1. Resolution No. 4382
A3.12.1, 05.1.2
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Intergovernmental Land Transfer Agreement between
King County and the City of Auburn
Councilmember Norman moved and Councilmember
Backus seconded to adopt Resolution No. 4382.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Resolution No. 4398
05.1.2, 05.2
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an agreement between the City of Auburn and the lowest
qualified bidder for Contract Number 08-21, Project Number
C412130, Auburn Bird Viewing Tower
Councilmember Norman moved and Councilmember
Backus seconded to adopt Resolution No. 4398.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Resolution No. 4399
F5.4.2, 04.4.9.2
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Auburn City Council to accept
grant funds in the amount of Two Million Four Hundred Fifty-
eight Thousand, Four Hundred Sixty-four Dollars
($2,458,464) from the U.S. Department of Transportation,
Federal Aviation Administration to construct a taxiway,
including taxiway edge lights (Phase 3); rehabilitate medium
intensity runway lights (MIRL) runway 16/34 (Phase 1) and
authorizing the execution of the grant agreement therefor
Councilmember Backus moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4399.
MOTION CARRIED UNANIMOUSLY. 7-0.
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City of Auburn Council Meeting Minutes September 15, 2008
At 8:27 p.m., Mayor Lewis recessed
approximately thirty minutes to discuss
RCW 42.30.110(1)(i) and property
42.30.110(1)(b) and (c). Mayor Lewis
following the executive session.
the meeting to executive session for
pending/potential litigation pursuant to
acquisition/sale pursuant to RCW
indicated the Council may take action
Mayor Lewis reconvened the meeting at 8:47 p.m.
City Attorney Heid read the title of Resolution No. 4400.
Resolution No. 4400
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement
between the City of Auburn and W. H. Hughes Homes, Inc. for a
Payback Agreement for utility extensions
Councilmember Wagner moved and Councilmember Cerino seconded to
introduce and adopt Resolution No. 4400.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX, ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:48 p.m.
APPROVED THE DAY OF OCTOBER 2008.
Peter B. Lewis, Mayor
Danielle Daskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
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