HomeMy WebLinkAboutITEM V-C-4N
A TY OF
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WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject Date:
Consultant Agreement AG-C-344 September 30, 2008
Department: Attachments: Budget Impact:
Public Works Budget Status Sheet, Scope $ 0
Summary, Vicinity Ma
Administrative Recommendation:
City Council grant permission to enter into Consultant Agreement No. AG-C-344 with CH2M Hill for
Engineering Services on Project No. C201A - M Street Grade Separation.
Background Summary:
The M Street Grade Separation project will provide a grade separated crossing with the BNSF Stampede
Pass line by constructing M Street SE as a 5-lane roadway under the rail line. The vertical re-alignment
of M Street SE will likely extend from the vicinity of 2nd Street SE to the vicinity of 7th Street SE, with
retaining walls needed for the widening and re-grading along M Street SE, 4th Street SE and 6th Street
SE. The Auburn Black Diamond By-Pass road will be designed and constructed separately at a later date
to afford opportunities to integrate it with a possible future Highway 18 interchange at R Street. Waiting to
move forward with the By-Pass Road until the interchange is further along may also open up more
funding and partnership opportunities.
City staff has selected CH2M Hill to provide survey, design, geotechnical and environmental services for
the above-referenced project and the anticipated consultant costs for the engineering support is $1.9
million. A summary of the consultant's scope of work is attached. Additional services for right of way
acquisition and additional geotechnical work and will be scoped and budgeted as the project progresses.
The estimated project costs currently include the M Street Grade Separation and the Auburn Black
Diamond By-Pass Road and are estimated at $26.2 million. An updated and refined cost estimate for the
M Street Grade Separation without the By-Pass Road will be developed as the project progresses. The
City has $6.5 million of secured project funding, of which $6 million is from the Freight Mobility and
Strategic Investment Board (FMSIB) for construction only, $122,500 is from a Federal Appropriation for
design, and $127,500 is from City funds for design. Additional project funds are expected from 102 Fund
Traffic Impact Fees, the Ports of Seattle and Tacoma, BNSF, TIB, and additional Federal Appropriations
and Grants.
W1006-4
04.9.1 C201A
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
? Arts Commission COUNCIL COMMITTEES: ? Building ? M&O
? Airport ? Finance ? Cemetery ? Mayor
? Hearing Examiner ? Municipal Serv. ? Finance ? Parks
? Human Services ? Planning & CD ? Fire ? Planning
? Park Board ®Public Works ? Human Resources ? Police
? Planning Comm. ? Other ? Legal ® Public Works
Action:
Committee Approval: ?Yes ?No
Council Approval: ?Yes ?No Call for Public Hearing
_
_
Referred to Until
/
/
Tabled Until
Councilmember: Wagner Staff: Dowd
Meeting Date: October 6, 2008 Item Number: V.C.4
AUBURN* MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: C201A Project Title: M Street SE Grade Separation Project
Project Manager: Jacob Sweeting
Initiation/Consultant Agreement
Initiation Date: February 24, 2003 O Permision to Advertise Date: September 39, 2008
Advertisement Date: O Contract Award
Award Date: O Change Order Approval
Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budqeted (Funds Available)
Funding Prior Years 2008 2009 Future Years Total
Secured Funding:
102 Fund - Traffic Impact Fees 250,000 127,500 377,500
2008 Transportation Appropriation (Federal) 122,500 122,500
FMSIB (State) 6,000,000 6,000,000
Secured Funding Subtotal 250,000 250,000 0 6,000,000 6,500,000
Potential Future Funding:
102 Fund - Traffic Impact Fees 527,500 4,131,000 4,658,500
FAST - Ports 1,672,000 1,672,000
FAST - BNSF 716,000 716,000
2009 Transportation Appropriation (Federal) 2,000,000 2,000,000
TIB 1,965,000 1,965,000
Unknown (Federal Funds) 8,718,500 8,718,500
Potential Future Funding Subtotal 2,527,500 17,202,500 19,730,000
Total 250,000 250,000 2,527,500 23,202,500 26,230,000
Estimated Cost (Funds Needed)
Activity Prior Years 2008 2009 Future Years Total
Pre-Design Engineering 250,000 250,000
Design Engineering 250,000 1,750,000 2,000,000
Property Acquisition 8,230,000 8,230,000
Construction Estimate 13,550,000 13,550,000
Construction Contingency 2,000,000 2,000,000
Construction Engineering 200,000 200,000
Total 250,000 250,000 1,750,000 23,980,000 26,230,000
102 Arterial Street Budget Status
Prior Years 2008 2009 Future Years Total
'102 Funds Budgeted () (250,000) (250,000) 0 (6,000,000) (6,500,000)
102 Funds Needed 250,000 250,000 1,750,000 23,980,000 26,230,000
'102 Funds Project Contingency( ) 0 0 0 0 0
102 Funds Required 0 0 1,750,000 17,980,000 19,730,000
( # ) in the Budget Status Sections indicates Money the City has available.
W1006-4A 1 of 1
C201A - M Street SE Grade Separation Project
City of Auburn
Scope for Design, Survey, and Environmental Services - Summary
This Scope of Work is for the M Street SE Grade Separation Project. This scope includes survey and
base mapping, preliminary engineering, preliminary geotechnical investigations, environmental
documentation and permitting, final design (including plans, specifications, and estimates), and public
involvement. Completion of this project will require the amendment of this scope with additional tasks
for right of way services and further geotechnical investigations. These two tasks were not included in
the original scope of work so they may be more accurately defined as the design progresses and the
scope of the services can be better defined.
Project Description
The M Street project will provide a grade separated crossing with the BNSF Stampede Pass line by
constructing M Street SE as a 5-lane roadway under the rail line. The vertical re-alignment of M Street
SE will likely extend from the vicinity of 2nd Street SE to the vicinity of 7th Street SE, with retaining
walls needed for the widening and re-grading along M Street SE, 4th Street SE and 6th Street SE.
Additionally, utility relocations and a new storm drainage system will be implemented.
Task 1: Project Management
This task will be continuous throughout the project duration, which is assumed to be 24 months. It will
include the work necessary to set up and plan the entire project and establish project-specific
procedures, including communication, overall project coordination with the City and project team, and
project closeout.
Task 2: Pre-Design Report Update
This task involves updating information relevant to the Preferred Project Alternative from the Pre-
Design Report to reflect project changes and new information obtained since the time of the original
report. The CONSULTANT will review the Pre-Design Report and update data, concepts, issues,
figures, technical memoranda, and project cost estimates to reflect current project knowledge, input
from BNSF, FHWA and WSDOT, and City-requested changes since the time of the original report.
Task 3: Survey and Mapping
This task involves field surveying within the project limits, collecting existing topographic features and
producing a project basemap and Digital Terrain Model (DTM) to be used in preliminary design.
Task 4: 30% Design
This task will progress the major design elements to an overall 30% level, and perform specific
activities to support this design level. The 30% Design effort will include modifying the design concept
based on agency, stakeholder, and community input; these modifications will be assumed to be minor
adjustments within the project limits described. Documentation of the 30% Design task will include the
preparation of a 30% Design Report that assesses project impacts and establishes design criteria.
W 1006-4B
M STREET GRADE SEPARATION
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 1 OF 2
Task 5: Environmental Documentation
The purpose of the Environmental Documentation Task is to ensure that the project complies with all
applicable requirements of the National Environmental Policy Act (NEPA) and of the Washington State
Environmental Policy Act (SEPA), and that the regulatory permits and approvals required to construct
the project are identified and secured, all within a timeframe that will allow the project to proceed on
schedule.
Task 6: Agency, Stakeholder, Tribal, and Community Coordination
This task consolidates agency, stakeholder, Tribal, and public consultation and coordination required
for the engineering design process and for compliance with NEPA, SEPA, and Section 106 of the
National Historic Preservation Act.
Work to be performed under this task also includes general administrative coordination with the key
project review agencies and affected utility companies, as well as detailed technical coordination to
obtain engineering review and approval of project technical work as applicable.
Task 7: Contract Drawings
This final design task progresses the design from 30% level to preparing the 60% contract drawings for
review, the 90% contract drawings for review, and 100% (bid ready) contract drawings.
Task 8: Geotechnical Engineering
This scope of work covers geotechnical engineering services needed to support develop of contract
documents for the construction of retaining walls, bridges, utilities, stormwater ponds, signal pole
foundations, and other road improvements associated with the widening of M Street and the BNSF
grade separation.
Task 9: Specifications
The CONSULTANT will develop the technical and general specifications based on the WSDOT/APWA
2010 Standard Specifications for the contract documents as applicable to the project design.
Task 10: Cost Estimating
The CONSULTANT will prepare an engineer's estimate for the project at the 30%, 60%, 90%, and final
levels of completion.
Task 11: Major Milestone Reviews (30, 60, 90,100%)
This task provides for quality assurance and quality control reviews of major work deliverables to be
performed at the 30%, 60%, 90% and 100%. These reviews will be performed after deliverables are
assembled and before their submittal to the CITY.
M STREET GRADE SEPARATION
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 2 OF 2
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M Street SE Grade Separation
FIT) OF
AUBURN PROJECT #C201A
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