The URL can be used to link to this page

Home My WebLink AboutITEM III-DA TY OF FINANCE COMMITTEE WASHINGTON OCTOBER 6, 2008 MINUTES 1. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference Room at Auburn City Hall, located at 25 West Main Street in Auburn. Chair Backus, Vice Chair Sue Singer and Member Bill Peloza were present. Present during the meeting were Mayor Peter B. Lewis, Finance Director Shelley Coleman, City Attorney Daniel B. Heid, Employee Relations and Compensation Manager John Fletcher, Principal Planner Elizabeth Chamberlain, and City Clerk Danielle Daskam. Members of the audience included Troy Humphrey of Alpert International. II. APPROVAL OF MINUTES A. Minutes of the September 15, 2008 Finance Committee meeting. Vice Chair Singer moved and Member Peloza seconded to approve the September 15, 2008 minutes. MOTION CARRIED. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 378601 through 378606 and 378610 through 379119 in the amount of $2,263,463.56 and two wire transfers in the amount of $264,820.82 and dated October 6, 2008. 2. Payroll F4.9.2 Page 1 Finance Committee Minutes October 6. 2008 Payroll check numbers 524554 through 524682 in the amount of $820,996.39 and electronic deposit transmissions in the amount of $736,599.34 for a grand total of $1,557,595.73 for the pay period covering September 11, 2008 to October 1, 2008. Committee members reviewed the consent items and briefly discussed vouchers 378732, 378627, 378636, 378656, 378660, 378764, 378771, 378778, 378780, 378900, 378933, 378936, 378972, 379047, and 379108. Vice Chair Singer moved and Member Peloza seconded to approve the consent items. MOTION CARRIED. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6182 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 10.02.120, 12.64A.060, 13.41.070, 15.68.150, 19.04.080, relating to appeals Mayor Lewis explained that Ordinance No. 6182 and the following four ordinances move the City Council away from quasi-judicial roles much like many municipal jurisdictions across the state. Vice Chair Singer moved and Member Peloza seconded to approve Ordinance No. 6182. MOTION CARRIED UNANIMOUSLY. 3-0. 2. Ordinance No. 6184 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 14.02.020, 14.02.090, 14.03.030, 14.03.040, 14.03.050, 14.13.020, and 14.20.120 of the Auburn City Code relating to appeals In response to questions from Member Peloza, City Attorney Heid explained that even with the adoption of the ordinances on the agenda this evening regarding quasi-judicial roles, Page 2 Finance Committee Minutes October 6, 2008 the City Council would still retain the responsibility for some quasi-judicial actions mandated by state statute, for example site specific rezones and final plats. Vice Chair Singer moved and Member Peloza seconded to approve Ordinance No. 6184. MOTION CARRIED UNANIMOUSLY. 3-0. 3. Ordinance No. 6185 An Ordinance of the City Council of the City of Auburn, Washington, amendin g Sections 18.04.260, 18.46.060, 18.62.030, 18.62.040, 18.64.020, 18.64.030, 18.66.020, 18.66.100, 18.66.130, 18.66.140, 18.66.150, 18.66.160, 18.66.030, 18.68.030 18.68.040, 18.70.060, an d repealing Section 18.66.170 of the Auburn City Code relating to appeals Vice Chair Singer moved and Member Peloza seconded to approve Ordinance No. 6185. MOTION CARRIED UNANIMOUSLY. 3-0. 4. Ordinance No. 6186 An Ordinance of the City Council Washington, amending Sections 16.08.190, 17.06.050, 17.06.080, 17.10.020, 17.10.030, 17.10.040, 17.12.270, 17.14.055, 17.14.060, 17.18.020, 17.22.030, 17.22.050, 17.06.060 of the Auburn City Code i of the City of Auburn, 16.06.100, 16.06.330, 17.06.110, 17.10.010, 17.12.010, 17.12.260, 17.16.030, 17.18.010, and repealing Section elating to appeals Vice Chair Singer moved and Member Peloza seconded to approve Ordinance No. 6186. MOTION CARRIED UNANIMOUSLY. 3-0. 5. Ordinance No. 6187 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 14.02.040, 14.08.010 and 16.10.030 of the Auburn City Code, and repealing Chapter 14.21 of the Auburn City Code relating to development agreements Page 3 Finance Committee Minutes October 6. 2008 In response to questions from Member Peloza, City Attorney Heid explained that the ordinance repeals Chapter 14.21 of the City Code relating to development agreements. It may be that as a result of the ongoing code development review, either planned unit development or development agreement provisions may be proposed for adoption at a later date. Vice Chair Singer moved and Member Peloza seconded to approve Ordinance No. 6187. MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolutions There was no resolution for Committee consideration. V. DISCUSSION ITEMS A. Resolution No. 4401 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement between the City of Auburn and Alpert International, LLP for a Master Plan Development Agreement Committee members reviewed Resolution No. 4401. A revised master plan development agreement was distributed during the meeting. City Attorney Heid explained that at the request of the Public Works Committee a change was made to page 2 of the agreement so that it is clear that the development agreement option exists for the Alpert development. Committee members briefly discussed the computation for the annual inflator for the purchase price of City parcels. Finance Director Coleman stated the rate is consistent with the City's research studies and negotiations with other developers. Vice Chair Singer moved and Member Peloza seconded to support Resolution No. 4401. MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolution No. 4402 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract for Page 4 Finance Committee Minutes October 6, 2008 public defense services for calendar years 2009 - 2010 between the City of Auburn and The Stirbis & Stirbis Law Firm Director Heineman presented Resolution No. 4402 which authorizes a contract with The Stirbis & Stirbis Law Firm for public defender services for the two-year term beginning January 1, 2009. Employee Relations and Compensation Manager Fletcher reported that five proposals were received. Four of the applicants were interviewed by a panel which included Councilmember Backus and District Court Judge Phillips. C. Streamlined Sales Tax Finance Director Coleman presented a memo dated October 6, 2008 regarding streamlined sales tax or destination based sales tax. Director Coleman stated that the City received its first sales tax distribution post streamlined sales tax in September 2008 (which is for July 2008 receipts). A comparison of the July 2007 receipts to the July 2008 receipts reveals a $200,000 decrease in sales tax revenues for those industries to be mitigated for streamline sales tax. The State Department of Revenue estimated that the City of Auburn would lose approximately $1.2 million of retail sales tax when the source change occurred. The first mitigation payment from the State is expected in December. D. Ordinance No. 6177 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 3.41.010 of the Auburn City Code relating to solid waste excess funds to be moved to the General Fund Finance Director Coleman presented a revised Ordinance No. 6177 for discussion. The ordinance provides for the interdepartmental transfer of excess solid waste funds. VI. ADJOURNMENT There being no further business, the meeting adjourned at 7:22 p.m. APPROVED THE DAY OF OCTOBER 2008. Nancy Backus, Chair Danielle Daskam, City Clerk Page 5