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Home My WebLink AboutITEM V-DCITY V F uRN WASHINGTON AGENDA BILL APPROVAL FORM Agenda Subject: Date: October 14, 2008 Street Lighting Reimbursement Request Department: Attachments: Summary of Proposed Budget Impact: Public Works Reimbursement, Request from $ 6,184.83 Homeowners Association Administrative Recommendation: City Council approve the reimbursement of electricity costs associated with City Street Lighting previously paid by the Lakeland Homeowners Association in the amount of $6,184.83. Background Summary: The development of the East Point Subdivision, also know as the Ashton neighborhood, within the Lakeland Homeowners Association was completed in early 2001. The City's policy is to assume the payment of the electricity for the new City Street Lighting at the time a subdivision reaches 50% plus one occupancy. This status was reached within this subdivision in December of 2001 and it appears that the developer turned over the billing of the lighting system to the Home Owners Association in January of 2002 instead of the City of Auburn. Therefore the normal transfer of payment to the City was not completed at the appropriate time. As of August of 2008, the service has been transferred to the City of Auburn's name and the City has been paying the electricity costs from this date forward. Upon review of the Homeowners Association's request, staff is proposing a reimbursement to the Association similar to the City's policy related to Utility billing errors in which we reimburse up to a 3 year period. This would reimburse the Association for their expenditures between August of 2005 and August of 2008 for a total of $6,184.83, see the attached summary. W1 020-4 F4.3.2 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ? Arts Commission COUNCIL COMMITTEES: ? Building ? M&O ? Airport ® Finance ? Cemetery ? Mayor ? Hearing Examiner ? Municipal Serv. ? Finance ? Parks ? Human Services ? Planning & CD ? Fire ? Planning ? Park Board ®Public Works ? Legal ? Police ? Planning Comm. ? Other ® Public Works ? Human Resources Action: Committee Approval: ?Yes ?No Council Approval: ?Yes ?No Call for Public Hearing Referred to Until Tabled Until Councilmember: Wagner Staff: Dowd Meeting Date: October 20, 2008 Item Number: V.D AUBURN *MORE THAN YOU IMAGINED Summa Lakeland Home Owners Assocation PSE Puget Sound Energy Company Collectible Activity August 2005-August 2008 TOTAL 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 08-Aug-08 $ 176.24 13-Jun-08 $ 0.14 09-Jun-08 $ 174.36 08-May-08 $ 174.20 14-Apr-08 $ 1.95 08-Apr-08 $ 188.21 14-Mar-08 $ 1.96 10-Mar-08 $ 195.03 07-Feb-08 $ 195.78 09-Jan-08 $ 215.67 10-Dec-07 $ 207.23 07-Nov-07 $ 193.31 09-Oct-07 $ 193.06 10-Sep-07 $ 173.42 09-Aug-07 $ 161.43 11-Jul-07 $ 176.23 11-Jun-07 $ 178.46 09-May-07 $ 160.20 10-Apr-07 $ 184.02 12-Mar-07 $ 187.64 08-Feb-07 $ 122.81 17-Jan-07 $ 0.74 10-Jan-07 $ 96.29 08-Dec-06 $ 74.13 08-Nov-06 $ 181.88 10-Oct-06 $ 190.27 11-Sep-06 $ 176.02 10-Aug-06 $ 168.65 11-Jul-06 $ 173.37 09-Jun-06 $ 161.80 10-May-06 $ 158.69 11-Apr-06 $ 158.83 13-Mar-06 $ 174.25 09-Feb-06 $ 183.09 11-Jan-06 $ 198.66 09-Dec-05 $ 187.09 09-Nov-05 $ 186.00 10-Oct-05 $ 159.70 09-Sep-05 $ 150.88 10-Aug-05 $ 143.14 $ 6,184.83 September 4, 2008 Dennis Dowdy Public Works Dept. City of Auburn 25 West Main Street Auburn, WA 98092 ,,,, ?AKELAND RECEIVED SEP 8 2008 city ;? e Qbum Public rti.r #c .' ., ra . Ynent Dear Dennis, It came to our attention last month, while reviewing our power usage, that a row of street lights in our Ashton neighborhood (2116.62 d Loop SE) are being billed and paid for by the Association. It seems that this was set up in error in 2002 when the original meter was installed. I spoke with Eric in the Public Works Department and he confirmed the error. Eric referred the problem to Larry Dahl, who in turn referred me to you. Enclosed are the charges that the Lakeland Homeowners Association has paid since 2002. Please note that July & August 2008 are not included on the ledger, but rather are represented by the actual invoices. It is the position of the Board of Directors and the Lakeland residents that these lights are the responsibility of the City of Auburn and are paid for through taxes. We feel that we have been "double-billed" for these city services and are requesting the City of Auburn to reimburse the Lakeland HOA. Please call me if you have any further questions regarding this matter. I can be reached at 253-735-114. Sincerely` . Rich JF2Property Manager Lakeland Homeowners Association PRINTED. 2008-08-27-20.52.26.851696 PAGE: 1 BY: ASATRE PRODUCT ASSIGNMENT COLLECTIBLE ACTIVITY FROM 2002-01-17 TO 2008-07-08 CONSUMER: 154-245-300 LAKELAND HOME OWNERS ASSOCATION COMPANY: PSE - PUGET SOUND ENERGY COMPANY COMMERCIAL SECONDARY SERVICE STATEMENT ACCOUNT: 627-041-400 COMPANY PRODUCT: PRODUCT ASSIGNMENT: 627-044-939 SUBACCOUNT: 627-041-400 LOCATION: 2116 62 LOOP RD SE I LGTS AUBURN, WA 98092 -------------------- -- --- COLLECTIBLES ------------------- ----------- ------------------ ------------------ ---------- ----------------- ATFON CR INFO CANCELLED UNPAID DATE BALANCE UNPLEDGED BALANCE FROM DATE TO DATE D # DATE DUE DATE COLLEC TIBLE ON LY? PENDED? ----- --- ------ ---------- -- - --- 1 06-13-2008 07-30-2008 $0.14 - N N $. 00 0 $0 00 $0.00 -- ---- ---------- $0.00 05-08-2008 06-06-2008 2 06-09-2008 06-27-2008 $174.36 N N 00 $0 01-2008 05 05- 2008 - OS - 04 00 $0 . 3 05-08-2008 05-29-2008 $174.20 N N $0. 00 -------- 00 - - - 08 ---- - . $0 4 04-14-2008 05-29-2008 $1.95 N N $0.00 03-08-2008 04-07-2008 $0.00 5 04-08-2008 04-29-2008 $188.21 N N $0.00 ,,, $0.00 .---------- ---------- 6 03,-14-2008 04-29-2008 $1.96 N N $0.00 $0.00 02-07-2008 03-47-2048 7 03-10-2008 43-28-2006 $195.03 N N $0.00 $0.00 01-09-2008 02-06-2008 8' 42-07=2008 02-28-2008 $195..78 N N $0.00 $0.00 12-08-2007 01-08-2008 9 01-09-2008 01-30-2008 $215.67 N N $0 00 $0.00 11-07-2007 12-07-2007 10 12-10-2007 12-31-2007 $207.23 N N $0.00 $0.00 10-09-2007 11-06-2007 11 11-07-2007 11-29-2007 $193.31 N N $0.00 $0.00 09=08-2407 10-08-2007 12 10-09-2007 10-29-2007 $193.06 N N $0 00 $0.04 08-09-2007 09-07-2007 13 09-10-2007 09-28-2007 $173.42 N N $0 00 $0.00 07-11-2007 OS-08-200? 14 08-09-2007 08-29-2007 $161.43 x N $0 60 $0.00 06-09-2007 07-10-2007 15 07-11-2007 07-31-2007 $176.23 N N , $0.00 $0.00 05-09-2007 06-OS-2007 16 06-11.2007 06-29-2007 $178.46 N N $0.00 $0.00 04-10-2007 05-08-2007 17 05-09-2007 05-31-2007 $160.20 N N $0.00 $0.00 03-10-2007 04-09-2007 18 04-10-2007 04-30-2007 $184.02 N N $0.00 $0.00 02-08-2007 03-49-2047 19 03-12-2007 03-30-2007 $187.64 N N $0 00 . 07-2007 - 2007 07 01-09-2007 02- 40 . $0 02 02- 20 02-08-2007 03-01-2007 $122.81 N N $0 00 . -------- ----- - -- 00 --------- - $0 . 21 01-17-2007 03-01-2007 $0.74 N N $0 00 $0.00 12-08-2006 01=08-2007 22 01-10-2007 01-31-2007 $96.29 N N $0.00 $0.00 11-08-2006 12-07-2006 23 12-08-2006 12-29-2006 $74.13 N N $0.00 $0.00 10-SO-2006 11-D7-2006 24 11-08-2006 11-30-2006 $181.88 N N $0 00 $0.00 09-49-2406 10-09-2046 25 10-10-2006 10-30-2006 $190.27 N N $0.00 $0.00 08-10-2046 09-08-2006 26 09-11-2006 .09-29-2006 $176.02 N N $0.00 $0.00 07-1i-2406 08-09-2006 27 08-10-2006 08-30-2006 $168.65 N N $0 OD $0.00 06-09-2006 07-10-2006 28 07-11-2006 07-31-2006 $173.•37 N N $0.04.. $0.00 05-10-2006 06-08-2006 29 06-09-20.06 06-29-2006 $167..80 N N $0.00 $0.00 04-i1-2006 05-09-2006 30 05-10-2006 45-31-2006 $158.69 N N $0.00 $0.00 03-11-2006 04-10-2006 31 04-11-2006 05-01-2046 $158.83 N N $0.00 $O.DO 02-09-2006 03-10-2006 32 03-13-2006 03-31-2006 $174.25 N N $0.00 $0.00 01-10-2006 02-08-2006 33 02-09-2006 03-02-2006 $183.09 N N $0.00 $0.00 12-09-2005 01-09-2006 34 01-11-2006 42-01-2006 $198.66 N N $0.00 $0.00 11-09-2005 12-08-2005 35 12-09-2005 12-30-2045 $187.09 N N $0 DO $0.00 10-08-2005 11-08-2005 36 11-09-2005 12-01-2005 $166.00 N N $0.00 $0.00 09-09-2005 10-07-2005 37 10-10-2005 10-31-2005 $159.70 N N $0 00 $0.00 OB-10-2005 09-08-2005 38 09-09-2005 09-29-2005 $150.88 N N $0.00 $0.00 07-09-2005 08-09-2005 39 08-10-2005 08-30-2005 $143.14 N N $0.00 $0.00 06-09-2005 07-08-2005 40 07-11-2005 07-29-2005 $134.31 N N $0 DO $0.00 05-10-2005 06-08-2005 41 06-09-2005 46-29-2005. $137.84 N N PRINTED: 2008-08-27-20.52.26.851696 PAGE: 2 BY:.ASATRE PRODUCT ASSIGNMENT COLLECTIBLE ACTIVITY FROM 2002-01-17 TO 2008-07-08 CONSUMER: 154-245-300 LAKELAND HOME OWNERS ASSOCATION COMPANY- : PRODUCT: E E COMMERCIAL SECONDARY SEERVIC STATEMENT ACCOUNT: 627-041-400 PRODUCT ASSIGNMENT: 627-044-939 SUBACCOUNT: 627-041-400 LOCATION: 2116 62 LOOP RD SE 4 LGTS AUBURN, WA 98092 ----------------------- --- COLLECTIBLES --------- ---------- ----------------------- CREATION INFO CANCELLED UNPAID DATE BALANCE UNPLEDGED BALANCE FROM DATE TO DATE DATE DUE DATE COLLEC ON TIBLE LY? PENDED? ---------- ------ - ----- - - ----- ---------- ---------- -- ------- -- ------- - -- ------- ---- $0.00 $0.00 04-09-2005 05-09-2005 05-10-2005 05-31-2005 $154.27 N N $0.00 $0.00 03-11-2005 04-08-2005 43 04-11-2005 04-29-2005 $161.52 N N $0.00 $0.00 02-09-2005 03-10-2405 ' 44 03-11-2005 03-31-2005 $166.86 N N $0.00 $0.00 01-09-2005 02-08-2005 45 02-09-2005 03-02-2005 $178.01 N N $0.00 $0.00 12-10-2004 01-08-2005 46 01-11-2005 02-01-2005 $182.63 N N $0 00 $0.0t 11=09-2004 12-094004 47 12-10-2004 01-03-2005 $173.53 N N . $0.00 $0.00 10-08-2004 11-08-2004 48 11-09-2004 12-01-2004 $181.53 N N $0.00 $0.00 09-09-2004 10-07-2004 49 10-08-2004 10-29-2004 $154.57 N N $0.00 $0.00 08-10-2004 09-08-2004 50 09-09-2004 09-29-2004 $139.48 N N $0.00 $0.00 07-09-2004 08-09-2004 51 08-10-2004 08-30-2004 $118.40 N N $0.00 $0.00 06-09-2004 07-08-2004 52 07-09-2004 07-29-2004 $44.06 'N N $0 00 $0.00 05-08-2004 06-08-2004 53 06-09-2004 06-29-2004 $53.64 N N . $0.00 $0.00 04-09-2004 05-07-2004 54 05-10-2004 05-28-2004 $66.72 N N $0.00 $0.00 03-11-2004 04-08-2004 55 04-09-2004 04-29-2004 $77.99 N N $0.00 $0.00 02-10-2004 03-10-2004 56 03-11-2004 03-31-2004 $68.02 N N $0.00 $0.00 01-10-2004 02-09-2004 57 02710-2004 03-02-2004 $20.18 N N $0.00 $0.00 12-10-2003 01-09-2004 58 01-12-2004 02-02-.2004 $103.96 N N $0.00 $0.00 11-08-2003 12-09-2003 59 12-11-2003 01-02-2004 .42 $ N N $0.00 $0.00. 10-09-2003 11-07-2003 60 11-10-2003 12-02-2003 $87 $87.36 N N $0.00 $0.00 09-10-2003 10-08-2003 61 10-09-2003 10-30-2003 $41.92 N N $0.00 $0.0o 08-08-2003 09-09-2003 62 09-10-2003 09-30-2003 $73.73 N N $0.00 $0.00 07-10-2003 08-07-2003 63 08-08-2003 08-29-2003 $62.80 N N $0.00 $0.00 06-10-2003 07-09-2003 64 07-10-2003 07-30-2003 $64.59 N N $0.00 $0.00 05-09-2003 06-09-2003 65 06-10-2003 06-30-2003 $37.66 N N $0.00 $0.00 04-10-2003 05-08-2003 66 05-09-2003 05-30-2003 $35.71 N N $0.00 $Q.00 03-15-2003 04-09-2003 67 04-10-2003 04-30-2003 $35.91 N N $0.00 $0.00 02-13-2003 03-14-2003 68 03-17-2003 04-04-2003 $45.53 N N $0.00 $0.00 01-14-2003 02-12-2003 69 02-13-2003. 0346-2003 $53.92. ..N N $0.04 $0.00 12-1362002 01-13-2003 70 01-15-2003 U-05-2003 $57.80 N N $0.00 $0.00 ---------- ---------- 71 12-20-2002 02-05-2003 $0.24 N N $0.00 $0.00 11-13-2002 12-12-2002 72 12-13-2002 01-06-2003 $52.32 N N $0.00 $0.00 10-12-2002 11-12-2002 73 11-13-2002 12-05-2002 $51.67 N N $0.00 $0.00 09-13-2002 10-11-2002 74 10-14-2002 11-04-2002 $41.31 N N $0.00 $0.00 08-14-2002 09-12-2002 75 09-13-2002 10-03-2002 $37.44 N N $0.00 $0.00 07-13-2002 08-13-2002 76 08-14-2002 09-04-2002 $34.40 N N $0.00 $0.00 06-13-2002 07-12-2002 77 07-15-2002 08-02-2002 $30.07 N . N $4.00 $0.00 05-14-2002 06-12-2002 78 06-13-2002 07-03-2002 $31.70 N N $0.00 $0.00 04-13-2002 05-13-2002 79 05-14-2002 06-04-2002 $36.13 N N $0.00 $0.00 03-15-2002 04-12-2002 80 04-15-2.002 05-03-2002 $39.28 N N $0.00 $0.00 02-13-2002 03-14-2002 81 03-15-2002 04-04-2002 $46.24 N N $0.00 $0.00 01-17-2002 02-12-2002 82 03-15-2002 04-04-2002 $42.66 N N Customer M V G w H P R D A Y t.o 0.5 ' ., LAKELAMD HOME OWNERS ASS e PvcEr .SoUND ??ER-cV The Energy To DaPGgea rho g6 Accoutlt No. 627-041-400-3 V 0 Jul Aug Sep Oct Nov Dec Jan Feb 2007 Mar Apr May Jun Jul Months ENERGY For 13111 Period Jun-Jul No. of days KWH use Avg. KWH use per day Avg. t MP. per day Thls Year 32 ,, AA 60F C vl Electric Detail: 2008 'I Job Number: 2116 62 LOOP RD Rata/ SE?`? east point, # LGTS, AUSURNc?+y? Meter Cit.) T76 Dates Number Prc? Read Read Prev Pro Dale s BIII 'z' -if 11 pate Mult 24E-C Fi KNgR K031269429 98200 96088 07/08 (Usage) Demand Flours Code 06/07/08 06/30/08 Customer Cha er x/06 1 2112 06/07/08.08/30/08 En rge 06107/08 os/30/p8 El gy Charge ACTL 0 _Aj -A Jul Avg Sep Oct Nov Deg: Jan Feb 2007 Month/ Mar Apr May Ju?^ Jul v 0 K 60 w H P 40 E a 20 D A Y Amount -ct 06/07/08 08/30/08 Power Cost AdjConservation Charge 1+584 KwyS 0 1,584 KWHS 5.076562 Per KWH 15.10 06/07/08 06/30/08 EffWind ect Ofqub Product ust 06/07108 06!30/08 lrtienn Credit 1,584 KWHS $:002833 Per KWH S121.27 City Tax 1,584 KWHS ® $.009125 Per KWH $4.49 $133.67 0 $'001352CR Per KWH $4.95 07/01/08 07/08/08 Customer Charge @ $ 0521 Per Dollar $2,14CR 07/01/00 07/08/00 Ener Charge Totes $6 96 07/01/00 07108108 07/01/08 Electric Conservation Pro ram Charge 528 528 KWHS KWyS 0 $51$1.0 07/01/08 0710$/oe Power Cost Adjustment g .078582 Per KWH 51,70 07/08/08 Wind Power PrOduc 07/01/00 07/08/08 tinn Credit $.002833 Per KWy x40.42 Effect Of Auburn City Tax 528 KWHS 0 $.003125 Per KWH 51,50 528 KWHS (it $.001352CR Per KWH 51.65 $44.56 ® $.0625 Per Dollar S.71CR On J Current Electricity Charges Charge Total $2.78 uly 01, 2008 a rate change became effective. ?4"- afterthis date were calculated separately and are shown in se ar $187.88 were billed at different rates. Your usage charges for the periods before and les o t e rate sc e P ate sections, since these periods u es are aval a e u on re late paym ues . A late fee of 1°/, Will apply to overdue charges if any. ent charges. Please see the reverse side for details on A 3.873% state utility tax is included In electric rates Charged. Descrl tion of One-Time Cha es Late Pay Fee Refer a--?nt Total of One-Titne Charges .6270414005288 A go- For ?J information, emergencies, t repo an outage _ ;-qq6 or from out-of-state, 1-425-052-1234, or for channa? ?., ,._.... 5.14 S-14 0ow6 G Customer LAKELAND. HOME OWNERS Fh@ eta ro ?,?l ;??. BrA"C MENT As ©F A0,00'68, 2W scot A Balance as of last billingQl? Balance FcirwartJ 1T,6«1,ti... Current Charges 5 76;213 CURRENT TOTAL A§.OF AUG 08, 2004. statement, Due Date Aug 21,,2i144t,l Ilk' :MT TT 1 X6.76 2116 62 LOOP I'kQ:K. #;LiaT,4.. 4u l,.l,m. !?. 11 Dide Prey Pree _- .. if:.t? - . -._.r_..?. _.a..... Code A{nDUlll.-• 1 Datec i nutnver ,?...-.- .....F r... __._ _ 24E-C K031269429 00160 98200 06/07 07/08 1 4960 AC1'L. $6.60 07/08/08 08/07108 Customer Charge 060 KWHS ® $.076582 Pet. KWH 1 516006 07,09/08 66/07108 Energy Charge ctfic Conservation Program Charge 07108 El 08 , 960 KWHS (a-$,0Q,-W3 Per KWH . $8 e ! 07,09108 07/W08 f18/O7= Power Cost Adjustment i S.OQ912b Per KWH 1,980 KWH 960 KWHS• Q 5.001352CR Per KWH 1 . O.-65CR t 07108108'08/07108 Wind Power Production Cred , 89 (6$:os25 Per Dollar $165 . $10.37 07/x/08 08/07/08 Effect of Auburn City Tax . $176.26 Current ElectriClty-Charges reverse side for de e see the Pl tails on . eas A late fee of 1%.will a:ppty to overdue charges, if any. late payment charges. " A 3.873% state utility tax is included in electric rates charged. yA 80 A 6 RISON ENERGY USAGE COMP 80 W Bill Period This Year P ,e Aug 30 of days [No. E 20 H use 1960 . KWH use per day E?F A . temp. per daY Y 0 Aug 2006 2008 Months For information, emergencies, to report an outage or for changes to your account, Please call 148&226.8773 or from out-of-state, ae-oe•asGe Energy, When paying rsen, lore present both ""is". When maiiine nmituncs, Pisa mail to "t SounEnergy, GOT-01H, P.O. Bev a+188, Bellevue. WA 71- - w - -------------------111..1 rrr-rrj' rrrr rrr rr 11 1 1 - - Plesa detach hors T and return this portion with yew payment 211662 LOOP RO SE # LOTS, AUBURN Total Amount Due 154-244-030 Current Bill Due Date ® PUGET SOUND ENERGY Account: 1 s4-245-148-7 Aug 28* 2008 S 116.2 6 T"Z- rroo.arearM,er Please make cheeks Payable to Yes, 1 want to give ti to the Warm Home Fund. Puget Sound Energy 0222321 AV .324 P0FGFl **C050 Puget Sound Energy lilltt6tltlllfill tttiitiLtllist ilt,litllt,tpUr1Ollttllti BOT-01H LAKELAND HOME OWNERS ASSOCATION P.O. Box 912 38009-9269 5801 LAKELAND HILLS WAY SE AUBURN WA 88092-8730 0001 01 00001542451487 000000017626 000000017626