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HomeMy WebLinkAboutITEM VIII-B-5 CITY OF BURN WASHINGTON AGENDA BILL APPROVAL FORM Agenda Subject: Auburn Community Center Public Art Commission Date: October 8, 2008 Department: Parks, Arts and Attachments: Resolution No. 4406 Budget Impact: Recreation and Artist Agreement Administrative Recommendation: City Council adopt Resolution No. 4406. Background Summary: In 2008, a decision was made to proceed with the construction of the Auburn Community Center building, and as part of that public art would be integrated into the project. A budget of $85,000 is set up for the design, project administration, fabrication and installation of this piece. After reviewing all eligible applications, led by 4Culture, the panel selected Seattle artist Virginia Paquette as the recommended artist. The artist will work with the City's Community Center Committee to plan, design and implement work for an integrated work for this site. Staff requests Council to adopt Resolution 4406 authorizing the Mayor and City Clerk to contract with Artist Virginia Paquette to provide artistic services for this project. R1020-1 A3.16.5, 05.1.3 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ? Arts Commission COUNCIL COMMITTEES: ? Building ? M&O ? Airport ? Finance ? Cemetery ? Mayor ? Hearing Examiner ® Municipal Serv. ? Finance ? Parks ? Human Services ® Planning & CD ? Fire ? Planning ? Park Board ?Public Works ? Legal ? Police ? Planning Comm. ? Other Museum Board ? Public Works ? Human Resources ? Information Services Action: Committee Approval: ?Yes ?No Council Approval: ?Yes ?No Call for Public Hearing Referred to Until Tabled Until _/ Councilmember: Norman Staff: Faber Meeting Date: October 20, 2008 Item Number: VIII.13.5 AUBURN *MORE THAN YOU IMAGINED RESOLUTION NO. 4 4 0 6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO A CONTRACT WITH VIRGINIA PAQUETTE TO DESIGN, FABRICATE, AND INSTALL A PUBLIC ART PIECE INTO THE DESIGN OF THE NEW AUBURN COMMUNITY CENTER BUILDING AND SITE WHEREAS, the City of Auburn is currently designing the new Auburn Community Center; and WHEREAS, the City desires to contract with Artist Virginia Paquette to design, build and install artwork for this site; and WHEREAS, the art work is to be an integrated design component of the Auburn Community Center, requiring coordination between the Artist and the City's architects and contractor selected to construct the Auburn Community Center. NOW, THEREFORE, THE CITY COUNCIL OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The Mayor of the City of Auburn is hereby authorized to enter into an agreement with Virginia Paquette to design, fabricate, and install the integrated art work, in substantial conformity with the agreement attached hereto and designated as Exhibit "A", and incorporated by reference in this resolution. Section 2. The Mayor is further authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation Section 3. This resolution shall be in full force and effect upon passage and signatures hereon. Resolution No. 4406 October 8, 2008 Page 1 SIGNED and DATED this day of October, 2008. CITY OF AUBURN PETER B. LEWIS, MAYOR ATTEST: Danielle E. Daskam, City Clerk APP VE S TO FORM:; Daniel B. ftid, City Attorney Resolution No. 4406 October 8, 2008 Page 2 AGREEMENT FOR ARTWORK This Agreement is made and entered into this day of October, 2008, by and between the City of Auburn, Washington, a municipal corporation of the State of Washington ("City") and VIRGINIA PAQUETTE, whose address and phone number are, 5607 - 16th Avenue NE, Seattle, WA 98105; 206.524.6929. ("Artist") WHEREAS, the City is currently designing the Auburn Community Center ("Center"); and WHEREAS, the City desires to contract with Artist to design, build and install artwork ("Work") for the Auburn Community Center; and WHEREAS, the Work is to be an integrated design component of the Auburn Community Center, requiring coordination between the Artist, the City's architects, and the contractor selected to construct the Auburn Community Center, NOW THEREFORE THE CITY AND THE ARTIST IN CONSIDERATION OF THE CONDITIONS AND COVENANTS HEREIN DO AGREE AS FOLLOWS: ARTICLE 1. SCOPE OF SERVICE 1.1 GENERAL The Artist shall, in consultation with the City's architect, BLRB Architects ("BLRB"), design the Work, which shall be integrated into the over-all design of the Center. The Artist shall also consult with BLRB in BLRB's design of the Center and BLRB's oversight of the Center's construction. The Artist shall be responsible for all services and shall furnish all supplies, material, and equipment as necessary for the design, execution, fabrication, transportation and installation of the Work at the Site. The Artist shall coordinate the design, fabrication and installation of the Work with BLRB and the contractor selected to construct the Auburn Community Center ("Contractor"). 1.2 POST-INSTALLATION A. The City will provide photo documentation of the Work for City files. The City will provide a copy of this documentation to the Artist. B. The Artist shall be available at such time or times as may be agreed between the City and the Artist to attend any presentation ceremonies relating to the transfer of the Work to the City. The City shall use its best efforts to arrange for publicity for the completed Work. C. Upon installation of the Work, the Artist shall provide to the City written instructions for appropriate maintenance and preservation of the Work. 1.3 FINAL ACCEPTANCE A. The Artist shall advise the City in writing when all services required have been completed in substantial conformity as presented to the Community Center Subcommittee. B. The City shall notify the Artist in writing of its final acceptance of the Work. Resolution 4406 Exhibit A Agreement for Artwork/Community Center 1.4 RISK OF LOSS The risk of loss or damage to the Work shall be borne by the Artist until final acceptance, and the Artist shall take such measures as are necessary to protect the Work from loss or damage until final acceptance, including any protective measures necessary to prevent damage to the Work during construction of the Center. 1.5 INDEMNIFICATION The Artist agrees to indemnify, defend, and hold the City, its agents, representatives, and employees harmless from and against any and all claims, causes of action or demands or any form of liability of any nature arising out of the performance of the Work and the obligations contained in this Agreement on the part of the Artist, the Artist's agents, representatives, and employees except where such claims arise solely from the negligent acts of the City, its agents, representatives, or employees. 1.6 TITLE Title to the Work shall pass to the City upon final acceptance. 1.7 OWNERSHIP OF DOCUMENTS, MODELS Upon final acceptance of the Work, all studies, drawings, designs, and models prepared and submitted under this Agreement shall be returned to the Artist and shall belong to the Artist. 1.8 INSURANCE The Artist agrees to obtain, and maintain during the term of this agreement comprehensive liability insurance in minimum amounts of not less than ONE MILLION DOLLARS ($1,000,000) per occurrence to protect the City, its agents, officers, and employees from any claims by any person for damage to persons or property arising out of or resulting from the Artist's performance under this Agreement. The insurance policy shall name the City OF AUBURN as additionally insured. The policy shall require a minimum of thirty (30) days prior written notice to the City of any cancellation or expiration of the policy or any modification of any provisions of the policy. The Artist shall be required to provide a Certificate of Insurance to the City prior to commencing performance under the terms of this Agreement. 1.9 INDEPENDENT CONTRACTOR/ASSIGNMENT The parties agree and understand that the Artist is an independent contractor and not the agent or employee of the City and that no liability shall attach to the City by reason of entering into this Agreement except as otherwise provided herein. The parties agree that this Agreement may not be assigned in whole or in part without the written consent of the City. ARTICLE 2. COMPENSATION AND PAYMENT SCHEDULE 2.1 FEE The City shall pay the Artist for satisfactory completion of the artwork in the total fixed amount of $85,000.00 (eighty-five thousand and no/100 U.S. Dollars) which shall constitute full compensation for all services, engineering permits and materials to be performed and furnished by the Artist under this Agreement except as noted under paragraph 2.4, Building Construction Credits. All fees shall be paid in accordance with standard City business practices. At each fee/fabrication Phase outlined above, the Artist will submit a brief written report, which describes the progress to date, and invoice the City at that time. 2.2 PAYMENT The first payment of 1/4 of $85,000. ($21,250.00) will be paid by the City to the Artist upon signing this Agreement. The second payment of 1/4 of $85,000 ($21,250.00) will be paid by the City to the Artist upon completion of and approval of final design drawings. The third Resolution 4406 Exhibit A Agreement for Artwork/Community Center Page 2 of 7 payment of 1/4of $85,000 ($21,250.00) will be paid by the City to the Artist upon completion of fabrication. The final payment of the remaining 1/4 of $85,000 ($21,250.00) shall be made to Artist no later than ten (10) days after the delivery and installation as specified in this Agreement by Artist. 2.2 TAXES The Artist is responsible for payment of all local, state, and federal taxes, which may be due from the Work as a result of performance under this contract. Artist understand that taxes are included in the agreed upon fee set forth in Article 2.1. 2.3 ARTIST EXPENSES The Artist shall be responsible for the payment of all shipping charges, the costs of transporting the Work to the Site, the costs of all travel by the Artist and the Artist's agents and employees necessary for the proper performance of the services required under this Agreement, and all other expenses related to the performance of this Agreement. 2.4 BUILDING CONSTRUCTION CREDITS If The Work provides a functional building construction element that replaces an element previously budgeted by BLRB in the cost estimate dated 9/3/2008, then a "credit" for the cost of that replaced element will be considered by the City of Auburn Community Center Committee as a potential credit. ARTICLE 3. TIME OF PERFORMANCE 3.1 DURATION The services to be required of the Artist shall be completed in accordance with the schedule for completion of the Center as established by BLRB Architects. Construction is anticipated to begin in March 2009 and occupancy of the building is projected in April 2010. ARTICLE 4. WARRANTIES 4.1 WARRANTIES OF TITLE The Artist represents and warrants that: (a) the Work is solely the result of the Artistic effort of the Artist; (b) except as otherwise disclosed in writing to the City, the Work is unique and original and does not infringe upon any copyright; (c) the Work has not, or a duplicate thereof has not, been accepted for sale elsewhere; and (d) the Work is free and clear of any liens from any source whatever. 4.2 WARRANTIES OF QUALITY AND CONDITION The Artist represents and warrants, except as otherwise disclosed to the City in writing and in connection with submission of the Proposal, that the execution and fabrication of the Work will be performed in a workmanlike manner; and the Work as fabricated and installed, will be free of defects in material and workmanship; and reasonable maintenance of the Work will not require procedures substantially in excess of those described in the maintenance recommendations to be submitted by the Artist. The warranties described in this section shall survive for a period of three (3) years after the final acceptance of the Work. The City shall give notice to the Artist of any observed breach with reasonable promptness. The Artist shall, at the request of the City, and at no cost to the City, cure reasonably and promptly the breach of any such warranty which is curable by the Artist and which cure is consistent with professional conservation standards. Resolution 4406 Exhibit A Agreement for Artwork/Community Center Page 3 of 7 ARTICLE 5. REPRODUCTION RIGHTS 5.1 GENERAL The Artist retains all rights under the Copyright Act of 1976 and all other rights in and to the Work except ownership and possession and except as such rights are limited by this Section. In view of the intention that the Work in its final dimension shall be unique, the Artist shall not make any additional exact duplicate, three-dimensional reproductions of the final Work nor shall the Artist grant permission to others to do so except with the written permission of the City. The Artist grants to the City and its assigns an irrevocable license to make representative photographic reproductions of the Work for non-commercial purposes, including but not limited to reproductions used in brochures, media publicity, note cards, and catalogues or other similar publications, provided that these rights are exercised in a manner which depicts the integrity of the Work. 5.2 NOTICE All reproductions by the City shall contain a credit to the Artist in the following form: "Title," "year", "Artist". 5.3 CREDIT TO THE CITY The Artist shall use her best efforts to give a credit reading substantially, "An original Work owned and commissioned by the City of Auburn, Washington" in any public showing under the Artist' control of the reproductions of the Work. ARTICLE 6. ARTIST'S RIGHTS 6.1 IDENTIFICATION The City will provide a plaque(s) to be delivered to the Artist prior to installation. The Artist shall provide to the City, for review and approval, specified plaque dimensions six (6) weeks prior to the installation. The plaque identifying the work as outlined in Article 5.2 shall be installed by the City. 6.2 MAINTENANCE The City recognizes that maintenance of the Work on a regular basis is essential to the integrity of the Work. The City shall make reasonable efforts to assure that the Work is properly maintained and protected, taking into account the instructions of the Artist provided in the maintenance agreement and shall make reasonable efforts to protect and maintain the Work against the ravages of time, vandalism, and the elements. 6.3 REPAIRS AND RESTORATION The City shall have the right to determine when and if repairs and restorations to the Work will be made. The Artist shall not unreasonably withhold approval for any repair or restoration of the Work. If the Artist unreasonably fails to approve any repair or restoration, the City shall have the right to make such repair or restoration. 6.4 DEACCESSIONING OF THE WORK In the circumstance where a commissioned artwork is physically part of the building or landscape and it is not an independent object(s) that can be safely removed, the City may require the Artist to waive VARA (Visual Artists Rights Act of 1990) in regards only to the destruction of the artwork. Prior to the destruction of the artwork, the City will attempt to contact the Artist and secure the situation. In the event that the remodeling of the building or landscape destroys part of the artwork, the City will de-access the artwork and, at the request of the Artist, remove any attribution to the Artist. The City reserves the right to Resolution 4406 Exhibit A Agreement for Artwork/Community Center Page 4 of 7 de-access artwork under the following conditions: A. The Center or landscape is structurally or otherwise altered and can no longer accommodate the Work, B. The portion of the Center or landscape in which the Work is located is made publicly inaccessible as a result of new construction, demolition, or security enhancement, or has its surrounding environment altered in a way that significantly and adversely impacts the Work. C. The Center is sold or acquired by an entity other than City of Auburn. D. There is a documented history of incident(s) that shows the Work is a threat to public safety. 6.5 PERMANENT RECORD The City shall maintain on permanent file a record of this Agreement and of the location and disposition of the Work. 6.6 ARTIST ADDRESS The Artist shall notify the City of changes in his/her address. The failure to do so within 30 days of said change, if such failure prevents the City from locating or notifying the Artist where required under the terms of this Agreement, shall be deemed a waiver by the Artist of the right subsequently to enforce those provisions of this Article 6 that require the express approval of the Artist. ARTICLE 7. NON-DISCRIMINATION The Artist shall comply with all federal, state, and local laws and ordinances prohibiting discrimination and employment with regard to age, sex, race, color, creed, national origin, or physical, mental handicap. ARTICLE 8. NOTICES Any notice required or permitted under this Agreement may be personally served or given in writing and shall be deemed sufficiently given or served if sent by registered or certified mail addressed to the respective parties as follows: Laurie Rose, Cultural Arts Manager City of Auburn Parks, Arts & Recreation 910 Ninth Street SE Auburn, WA 98002 Telephone" 253-931-3043 Virginia Paquette 5607-16 th Avenue NE Seattle, WA 98105 Telephone: 206-524-6929 Either party may, by like notice at any time, designate a different address to which notices shall be sent. Notice in accordance with these provisions shall be deemed received when mailed. Resolution 4406 Exhibit A Agreement for Artwork/Community Center Page 5 of 7 ARTICLE 9. TERMINATION Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perform in accordance with the terms of this Agreement through no fault of the party terminating the Agreement. In the event of default by the City, the City shall promptly compensate the Artist for all services performed by the Artist prior to termination. In the event of default by the Artist, all finished and unfinished drawings, sketches, photographs, models, and other work products under this Agreement shall become the City's property. The City shall compensate the Artist for all work as performed prior to termination. Notwithstanding, the Artist shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Agreement by the Artist and the City may reasonably withhold payments to the Artist until such time as the exact amount of such damages due the City from the Artist is determined. ARTICLE 10. GENERAL PROVISIONS 10.1 ENTIRE AGREEMENT This agreement constitutes the entire agreement between the parties and may not be changed or modified nor any provision hereof waived except in writing agreed to by both parties. 10.2 APPLICABLE LAW This Agreement and the rights of the parties hereunder shall be governed by the interpreted in accordance with the laws of the State of Washington and venue for any action hereunder shall be in King County, Washington. This Agreement shall be construed in accordance with any and all questions with respect hereto shall be determined by the laws of the State of Washington. 10.3 COSTS TO PREVAILING PARTY In the event of such litigation or other legal action, to enforce any rights, responsibilities or obligations under this Agreement, the prevailing parties shall be entitled to receive its reasonable costs and attorney's fees. 10.4 COMPLIANCE WITH APPLICABLE LAWS In the performance of the Work, the Artist agrees to comply with all applicable state and local laws, rules, and regulations. Resolution 4406 Exhibit A Agreement for Artwork/Community Center Page 6 of 7 CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielle Daskam, City Clerk APPROVED AS TO FORM: Daniel . Heid, City Attorney ARTIST VIRGINIA PAQUETTE Tax Resolution 4406 Exhibit A Agreement for Artwork/Community Center Page 7 of 7