HomeMy WebLinkAbout11-03-2008 ITEM III-DWASHINGTON
MINUTES
FINANCE COMMITTEE
OCTOBER 20, 2008
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Chair Backus, Vice Chair Sue Singer and Member Bill
Peloza were present. Present during the meeting were Mayor Peter B.
Lewis, Financial Planning Manager Karen Jester, Employee
Relations/Compensation Manager John Fletcher, Risk Manager Rob
Roscoe, Public Works Director Dennis Dowdy, City Attorney Daniel B.
Heid, Human Services Manager Michael Hursh, and City Clerk Danielle
Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the October 6, 2008 Finance Committee meeting.
Vice Chair Singer moved and Member Peloza seconded to approve
the October 6, 2008 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 379187 through 379637 in the
amount of $4,330,283.51 and two wire transfers in the
amount of $422,775.43 and dated October 20, 2008.
2. Payroll
F4.9.2
Payroll check numbers 524683 to 524805 in the amount of
$830,966.69 and electronic deposit transmissions in the
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Finance Committee Minutes October 20, 2008
amount of $1,164,049.28 for a grand total of $1,995,015.97
for the pay period covering October 2, 2008 to October 15,
2008.
Committee members reviewed the consent items and briefly discussed
vouchers 379244, 379252, 379261, 379329, 379394, 379426, 379447,
379576, 379586, and 379631.
Vice Chair Singer moved and Member Peloza seconded to approve the
consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no ordinance for Committee consideration.
B. Resolutions
1. Resolution No. 4402
A1.4.1, A3.12.5
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a contract for public defense services for calendar years
2009-2010 between the City of Auburn and the Stirbis &
Stirbis Law Firm
(Resolution No. 4402 was added to the agenda and
discussed after Resolution No. 4405, Item V.B.2 of these
minutes.)
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4402.
MOTION CARRIED. 3-0.
2. Resolution No. 4405
A3.4
A Resolution of the City Council of the City of Auburn,
Washington, opposing Initiative 985
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Finance Committee Minutes October 20, 2008
INITIATIVE MEASURE 985
AN ACT Relating to reducing traffic congestion on public
highways, freeways, streets, and roads: amending RCW
46.61.165, 47.66.090, 47.56.403, 82.08.020, 43.17.200,
43.46.090, 47.56.030, 47.56.160, and 47.56.170; reenacting
and amending RCW 46.63.110; adding a new section to
chapter 35.21 RCW; adding a new section to chapter 36.01
RCW; adding a new section to chapter 47.01 RCW; adding
a new section to chapter 82.12 RCW; adding a new section
to chapter 46.68 RCW; creating new sections; and
providing an effective date.
Interested persons will be afforded an opportunity to express
opposing views.
City Attorney Heid reported that Resolution No. 4405 allows
an opportunity for the City Council to express a collective
decision either supporting or opposing this ballot measure as
long as an opportunity for public comment is provided.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4405.
MOTION CARRIED. 3-0.
V. DISCUSSION ITEMS
A. Electricity Costs Reimbursement
F4.3.2
City Council approve the reimbursement for electricity costs
associated with City Street Lighting previously paid by the Lakeland
Homeowners Association in the amount of $6,184.83.
Public Works Director Dowdy reported that City policy provides for
billing of electrical costs for street lighting to be assumed by the
City once a development reaches 51% occupancy. The Lakeland
Homeowners Association discovered that this did not occur and
only recently transferred the billing over to the City. The
reimbursement request included electricity costs from 2002 to
present. However, City policy provides for reimbursement only up
to a three year period. In an effort to remain consistent with City
policy, staff recommends reimbursement of three years of electrical
costs in the amount of $6,184.83.
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Finance Committee Minutes October 20, 2008
Committee Members briefly discussed the request for
reimbursement of electrical costs.
B. Resolution No. 4407
03.11.2
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Interlocal
Agreement with the cities of Algona, Enumclaw, Federal Way, and
Pacific to create an administrative entity to be called the South End
Arch A Regional Coalition for Housing ("SEARCH")
Human Services Manager Hursh reported that discussion has been
ongoing between the proposed participants for over a year
regarding the formation of the South End A Regional Coalition for
Housing (SEARCH). The interlocal agreement is modeled after the
successful east side program which has been in existence for over
fifteen years. The City of Auburn will be taking the administrative
lead with regards to implementation to facilitate applications for
outside funding and participation at a regional level in connection
with affordable housing. The agreement authorizes the formation
of the coalition and does not obligate the City to any financial
responsibility at this time.
Discussion followed regarding funding options and the structure
and function of the interlocal agreement.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:57 p.m.
APPROVED THE DAY OF NOVEMBER 2008.
Nancy Backus, Chair Cathy Richardson, Deputy City Clerk
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