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HomeMy WebLinkAboutITEM III-DCITY OF B U R--N WASHINGTON MINUTES FINANCE COMMITTEE NOVEMBER 3, 2008 I. CALL TO ORDER Vice Chair Sue Singer called the meeting to order at 6:31 p.m. in the Council Conference Room at Auburn City Hall, located at 25 West Main Street in Auburn. Vice Chair Sue Singer and Member Bill Peloza were present. Chair Nancy Backus was excused. Present during the meeting were Risk Manager Rob Roscoe, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Solid Waste and Recycling Coordinator Joan Clark, Financial Analyst Nick Leuthold, and City Clerk Danielle Daskam. Jamelle Garcia of Airport Management Group LLC was also in attendance. II. APPROVAL OF MINUTES A. Minutes of the October 20, 2008 Finance Committee meeting. Member Peloza moved and Vice Chair Singer seconded to approve the October 20, 2008 minutes. MOTION CARRIED. 2-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 379642 through 379993 in the amount of $943,908.01 and dated November 3, 2008. 2. Payroll F4.9.2 Payroll check numbers 524806 through 524924 in the amount of $363,243.88 and electronic deposit transmissions in the amount of $1,179,073.14 for a grand total of Page 1 Finance Committee Minutes November 3. 2008 $1,542,317.02 for the pay period covering October 16, 2008 to October 29, 2008. Committee members reviewed the consent items and briefly discussed vouchers 379647, 379653, 379673, 379690, 379701, 379706, 379710, 379727, 379751, 379810, 379832, 379836, 379854, and 379972. Member Peloza moved and Vice Chair Singer seconded to approve the consent items. MOTION CARRIED. 2-0. During review of the claims vouchers, Committee members recommended that Finance develop a written policy on back-billing. IV. ORDINANCES AND RESOLUTIONS A. Ordinances There was no ordinance for Committee consideration. B. Resolutions 1. Resolution No. 4408 F4.6.1 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal Committee members reviewed Resolution No. 4408 which authorizes the surplus and disposal of various property and equipment that are obsolete or of no further use to the City. Member Peloza moved and Vice Chair Singer seconded to approve Resolution No. 4408 and forward the resolution to the full Council for consideration. MOTION CARRIED. 2-0. 2. Resolution No. 4413 A3.13.4, 01.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute Page 2 Finance Committee Minutes November 3, 2008 an Office Space Lease Agreement between the City of Auburn and the Auburn Downtown Association (This item was reviewed immediately following approval of minutes.) In response to questions from the Committee, Risk Manager Roscoe explained that the lease agreement provides for the lease of approximately 225 square feet of office space and shared use of one conference room and common areas at the City property located at 108 South Division Street. The rental rate is $300.00 per month plus leasehold tax. Member Peloza moved and Vice Chair Singer seconded to approve Resolution No. 4413 and forward the resolution to the full Council for consideration. MOTION CARRIED. 2-0. V. DISCUSSION ITEMS A. Ordinance No. 6207 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the levy of regular property taxes by the City of Auburn for collection in 2009 Committee members reviewed Ordinance No. 6207 which sets the property tax levy fro the year 2009. Finance Director Coleman noted that the levy rate is the same as last year at $1.49 per $1,000 assessed valuation. Committee members recommended inserting the year "2008" in the fourth paragraph on page 1 to read in part as follows: "... the City Council wishes to maintain the 2008 levy rate ... " Committee members also recommended inserting the following verbiage at the end the last sentence in Section 1 on page 2: "primarily due to the annexations of Lea and West Hill." B. Resolution No. 4411 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Contract Amendment and Memorandum of Understanding with the Seattle-King County Page 3 Finance Committee Minutes November 3. 2008 Department of Public Health relating to a Local Hazardous Waste Management Program grant for 2009 activities Solid Waste and Recycling Coordinator Joan Clark explained that the Resolution accepts additional funds for the Local Hazardous Waste Management Program in the amount of $19,955.52. The additional grant funds will be utilized for the Neighborhood Natural Yard Care Program and a Household Hazardous Waste Newsletter in 2009. C. Airport Rate and Fee Increases Airport Manager Jamelle Garcia reviewed the proposed 2009 airport rental rates and fees and a rate comparison chart. The Airport Advisory Board reviewed the proposed rates and recommends a rate not to exceed one-half the CPI (August 2007 to August 2008 CPI of 6.2%). The Airport Advisory Board based its recommendation on current economic conditions and current vacancy rate. The rates presented are base rates and an additional 12.84% state leasehold tax will be added to the rates. The rates will be reviewed by the Municipal Services Committee for recommendation to the full Council. D. Annexation Update Finance Director Shelley Coleman presented an overview of the 2008 annexation revenue and expense summaries. E. Auburn School District Capital Facilities Plan Finance Director Coleman reported that the Auburn School District Capital Facilities Plan has been filed with the City. The Plan will be included among the 2008 Comprehensive Plan amendments later this year. F. Sixth Amendment to Purchase and Sale Agreement with Auburn Regional Medical Center (ARMC) Committee members reviewed the Sixth Amendment to the Purchase and Sale Agreement between the City and the Auburn Regional Medical Center. The amendment accommodates design changes for the parking garage including layout of the parking garage and single vehicular access entrance/exit. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:20 p.m. Page 4 Finance Committee Minutes November 3, 2008 APPROVED THE DAY OF NOVEMBER 2008. Nancy Backus, Chair Danielle Daskam, City Clerk I:\clerk\fmance\fca\2008fcm 11-03 Page 5