HomeMy WebLinkAboutITEM III-DCITY OF
B U R--N
WASHINGTON
MINUTES
FINANCE COMMITTEE
NOVEMBER 3, 2008
I. CALL TO ORDER
Vice Chair Sue Singer called the meeting to order at 6:31 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Vice Chair Sue Singer and Member Bill Peloza were
present. Chair Nancy Backus was excused. Present during the meeting
were Risk Manager Rob Roscoe, City Attorney Daniel B. Heid, Finance
Director Shelley Coleman, Solid Waste and Recycling Coordinator Joan
Clark, Financial Analyst Nick Leuthold, and City Clerk Danielle Daskam.
Jamelle Garcia of Airport Management Group LLC was also in
attendance.
II. APPROVAL OF MINUTES
A. Minutes of the October 20, 2008 Finance Committee meeting.
Member Peloza moved and Vice Chair Singer seconded to approve
the October 20, 2008 minutes.
MOTION CARRIED. 2-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 379642 through 379993 in the
amount of $943,908.01 and dated November 3, 2008.
2. Payroll
F4.9.2
Payroll check numbers 524806 through 524924 in the
amount of $363,243.88 and electronic deposit transmissions
in the amount of $1,179,073.14 for a grand total of
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Finance Committee Minutes November 3. 2008
$1,542,317.02 for the pay period covering October 16, 2008
to October 29, 2008.
Committee members reviewed the consent items and briefly
discussed vouchers 379647, 379653, 379673, 379690,
379701, 379706, 379710, 379727, 379751, 379810,
379832, 379836, 379854, and 379972.
Member Peloza moved and Vice Chair Singer seconded to
approve the consent items.
MOTION CARRIED. 2-0.
During review of the claims vouchers, Committee members
recommended that Finance develop a written policy on
back-billing.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no ordinance for Committee consideration.
B. Resolutions
1. Resolution No. 4408
F4.6.1
A Resolution of the City Council of the City of Auburn,
Washington, declaring certain items of property as surplus
and authorizing their disposal
Committee members reviewed Resolution No. 4408 which
authorizes the surplus and disposal of various property and
equipment that are obsolete or of no further use to the City.
Member Peloza moved and Vice Chair Singer seconded to
approve Resolution No. 4408 and forward the resolution to
the full Council for consideration.
MOTION CARRIED. 2-0.
2. Resolution No. 4413
A3.13.4, 01.2
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
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Finance Committee Minutes November 3, 2008
an Office Space Lease Agreement between the City of
Auburn and the Auburn Downtown Association
(This item was reviewed immediately following approval of
minutes.)
In response to questions from the Committee, Risk Manager
Roscoe explained that the lease agreement provides for the
lease of approximately 225 square feet of office space and
shared use of one conference room and common areas at
the City property located at 108 South Division Street. The
rental rate is $300.00 per month plus leasehold tax.
Member Peloza moved and Vice Chair Singer seconded to
approve Resolution No. 4413 and forward the resolution to
the full Council for consideration.
MOTION CARRIED. 2-0.
V. DISCUSSION ITEMS
A. Ordinance No. 6207
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the levy of regular property taxes by the
City of Auburn for collection in 2009
Committee members reviewed Ordinance No. 6207 which sets the
property tax levy fro the year 2009. Finance Director Coleman
noted that the levy rate is the same as last year at $1.49 per
$1,000 assessed valuation.
Committee members recommended inserting the year "2008" in the
fourth paragraph on page 1 to read in part as follows: "... the City
Council wishes to maintain the 2008 levy rate ... "
Committee members also recommended inserting the following
verbiage at the end the last sentence in Section 1 on page 2:
"primarily due to the annexations of Lea and West Hill."
B. Resolution No. 4411
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a Contract Amendment and
Memorandum of Understanding with the Seattle-King County
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Finance Committee Minutes November 3. 2008
Department of Public Health relating to a Local Hazardous Waste
Management Program grant for 2009 activities
Solid Waste and Recycling Coordinator Joan Clark explained that
the Resolution accepts additional funds for the Local Hazardous
Waste Management Program in the amount of $19,955.52. The
additional grant funds will be utilized for the Neighborhood Natural
Yard Care Program and a Household Hazardous Waste Newsletter
in 2009.
C. Airport Rate and Fee Increases
Airport Manager Jamelle Garcia reviewed the proposed 2009
airport rental rates and fees and a rate comparison chart. The
Airport Advisory Board reviewed the proposed rates and
recommends a rate not to exceed one-half the CPI (August 2007 to
August 2008 CPI of 6.2%). The Airport Advisory Board based its
recommendation on current economic conditions and current
vacancy rate. The rates presented are base rates and an
additional 12.84% state leasehold tax will be added to the rates.
The rates will be reviewed by the Municipal Services Committee for
recommendation to the full Council.
D. Annexation Update
Finance Director Shelley Coleman presented an overview of the
2008 annexation revenue and expense summaries.
E. Auburn School District Capital Facilities Plan
Finance Director Coleman reported that the Auburn School District
Capital Facilities Plan has been filed with the City. The Plan will be
included among the 2008 Comprehensive Plan amendments later
this year.
F. Sixth Amendment to Purchase and Sale Agreement with
Auburn Regional Medical Center (ARMC)
Committee members reviewed the Sixth Amendment to the
Purchase and Sale Agreement between the City and the Auburn
Regional Medical Center. The amendment accommodates design
changes for the parking garage including layout of the parking
garage and single vehicular access entrance/exit.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:20 p.m.
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Finance Committee Minutes November 3, 2008
APPROVED THE DAY OF NOVEMBER 2008.
Nancy Backus, Chair Danielle Daskam, City Clerk
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