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HomeMy WebLinkAboutITEM V-A-1 A TY OF . t WASHINGTON I. CALL TO ORDER CITY COUNCIL MEETING MINUTES November 3, 2008 7:30 PM A. Flag Salute Deputy Mayor Sue Singer called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present included: Rich Wagner, Sue Singer, Gene Cerino, Bill Peloza, Lynn Norman and Virginia Haugen. Councilmember Nancy Backus was excused. Staff members present included: Information Services Director Lorrie Rempher; Parks, Arts and Recreation Director Daryl Faber; Chief of Police Jim Kelly; City Attorney Daniel B. Heid; Finance Director Shelley Coleman; Risk Manager Rob Roscoe; Public Works Director Dennis Dowdy; Planning, Building and Community Director Cindy Baker; Assistant Planning Director Kevin Snyder; Planner Chris Andersen; Human Services Manager Michael Hursh; and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Proclamation - "National American Indian Heritage Month" On behalf of Mayor Lewis, Deputy Mayor Singer read and presented a proclamation declaring the month of November 2008 at "National American Indian Heritage Month" in the city of Auburn to Hilda Maryhew representing the Daughters of the American Revolution. The purpose of National American Indian Heritage Month is to honor the original peoples of Page 1 City of Auburn Council Meetinq Minutes November 3, 2008 America and to recognize their contributions to the past and to the future of America. 2. Appointments a) Auburn Lodging Tax Advisory Committee City Council to confirm the appointment of Dixie B. Scahal to the Auburn Lodging Tax Advisory Committee to fill the unexpired term of Jennifer Corona whose term expires December 31, 2009. Councilmember Wagner moved and Councilmember Cerino seconded to confirm the appointment of Dixie B. Scahal to the Auburn Lodging Tax Advisory Committee. MOTION CARRIED. 6-0. D. Agenda Modifications There was no change to the agenda. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Melony Kirkish, 1732 Rainier Street, Sumner, WA Ms. Kirkish inquired regarding the City's vision to market Auburn as a regional entertainment center. Deputy Mayor Singer invited Ms. Kirkish to speak with her regarding tourism efforts either after the meeting or via email. Cheryl Creson, 1420 21St Street SE, Auburn, WA Ms. Creson stated she was speaking on behalf of downtown service oriented merchants. She spoke regarding a petition that was submitted to the City in June 2008 from several downtown businesses for the disestablishment of the Business Improvement Area (BIA). Ms. Creson objected to the BIA assessment. Page 2 City of Auburn Council Meeting Minutes November 3. 2008 Russ Jones, 11018 SE 322nd Street, Auburn, WA Mr. Jones expressed disappointment with police response to a 911 call made from the Zion Lutheran Church and Preschool this morning. Mr. Jones stated that this morning someone threw a large rock through a large plate glass window at the church. After calling 911 and dispatch advising that an officer was enroute, -Mr. Jones learned that an officer filed a report on line instead of contacting the church. Mr. Jones requested Chief Kelly investigate the incident. Mr. Jones provided a copy of his comments and a photograph of the damages to the church. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported that the Municipal Services Committee met October 27, 2008. The Committee reviewed Ordinance No. 6206 relating to golf course fees. The Committee also discussed charge guards anti-idling for patrol cars and the Sixth Amendment to the Purchase and Sale Agreement with Auburn Regional Medical Center. The next regular meeting of the Municipal Services Committee is scheduled for November 10, 2008 at 3:30 p.m. B. Planning & Community Development Chair Norman reported that the Planning and Community Development Committee met October 27, 2008. The Committee discussed City membership in the International Council for Local Environmental Initiatives (ICLEI) which supports sustainable development. The Committee also discussed Ordinance No. 6206 relating to golf course fees, the 2009 Annual Action Plan relating to Community Development Block Grant funds, Tourism Board activities, the International Code Council mandate for sprinkler systems for single family homes (effective 2011), policy guidance for financial security for plats, and proposed code amendments relating to storage containers. The next regular meeting of the Planning and Community Development Committee is scheduled for November 10, 2008 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30. The Committee reviewed final payment for the 2008 Arterial Pavement Patching Project, surplus equipment, the Page 3 City of Auburn Council Meeting Minutes November 3, 2008 Les Gove Neighborhood Improvements Project, the design standards update project, a letter from the Federal Emergency Management Administration (FEMA) relating to the Endangered Species Act, an update on public works projects, and Resolution No. 4413 approving a lease agreement with the Auburn Downtown Association. The next regular meeting of the Public Works Committee is scheduled for November 17, 2008 at 3:30 p.m. D. Finance Vice Chair Singer reported the Finance Committee met this evening at 6:30. The Committee reviewed claims and payroll vouchers, Resolution No. 4408 regarding surplus property, and Resolution No. 4413 relating to a lease between the City and the Auburn Downtown Association. The Committee discussed Ordinance No. 6207 regarding the levy of property taxes, Resolution No. 4411 relating to a Local Hazardous Waste Management Program grant, airport rate and fee increases, an annexation update, the Auburn School District Capital Facilities Plan, and the Sixth Amendment to the Purchase and Sale Agreement with the Auburn Regional Medical Center. The next regular meeting of the Finance Committee is scheduled for November 17, 2008 at 6:30 p.m. E. Community Center Chair Wagner reported the Community Center Committee met with the Multi-cultural Roundtable on October 30, 2008 to discuss the ways that cultural and ethnic groups will use the new Community Center and the Les Gove Campus. The next meeting of the Community Center Committee is scheduled for November 19, 2008 at 2:00 p.m. F. Downtown Redevelopment Chair Norman reported the Downtown Redevelopment Committee met October 28, 2008, and discussed the City Hall plaza area. The next regular meeting of the Downtown Redevelopment Committee has been rescheduled for November 19, 2008 at 4:00 p.m. G. Committee on Committees Chair Wagner reported the Committee on Committees met October 31, 2008. The Committee discussed Council goals for 2009 that will be included in the biennial budget. The Committee also discussed potential Council committee assignments. The next meeting of the Committee on Committees is scheduled for December 1, 2008 at 7:15 p.m. Page 4 City of Auburn Council Meeting Minutes November 3, 2008 IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. A. From the Council Councilmember Wagner reported that he participated in a meeting of the State Route 164 Corridor Working Group. The working group is reviewing the Washington State Department of Transportation study for potential bypass routes for traffic between Highway 18 and the Enumclaw area. Councilmember Peloza reported on his attendance at the King County Solid Waste Advisory Committee and commented on a work group called Beyond Waste which focuses on waste reduction. Councilmember Peloza also reported on a meeting of the King County Water Pollution Abatement Advisory Committee meeting where one of the topics of discussion was pharmaceutical pollution. Deputy Mayor Singer announced that the Veterans' Day Parade will be held this Saturday at 11:00 a.m. Deputy Mayor Singer congratulated the White River Museum on a successful fund raiser and reported that she received a national award on behalf of the Puget Sound Regional Council for the Outstanding Metropolitan Planning Organization. Deputy Mayor Singer also reported that the City Council held a special meeting on October 27, 2008 to consider a Development Agreement with Parkstone Investments for the Renaissance at Auburn project. Councilmember Norman added that the Veterans' Day activities also include the high school marching band competition which will be held at Memorial Stadium at Auburn High School. Councilmember Peloza also reminded that the American Legion Veterans will host a breakfast at the Senior Center Saturday morning as part of the Veterans' Day activities. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. Page 5 City of Auburn Council Meeting Minutes November 3. 2008 A. Minutes 1. Minutes of the October 20, 2008 regular City Council meeting. 2. Minutes of the October 27, 2008 special City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 379642 through 379993 in the amount of $943,908.01 and dated November 3, 2008. 2. Payroll Payroll check numbers 524806 through 524924 in the amount of $363,243.88 and electronic deposit transmissions in the amount of $1,179,073.14 for a grand total of $1,542,317.02 for the pay period covering October 16, 2008 to October 29, 2008. C. Contract Administration 1. Public Works Project No. CP0811* (Wagner/Dowdy) 04.9.1 CP0811 City Council approve Final Pay Estimate No. 5 to Contract 08-14 in the amount of $833.20, for a total contract amount of $615,114.98, with ICON Materials, a Division of CPM Development Corporation, and accept construction of Project No. CP0811, 2008 Arterial Pavement Patching Councilmember Wagner moved and Councilmember Cerino seconded to approve the Consent Agenda. MOTION CARRIED. 6-0. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS Page 6 City of Auburn Council Meeting Minutes November 3. 2008 A. Ordinances 1. Ordinance No. 6206 F4.3, 04.4.7 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 3.72.010, 3.72.020, 3.72.030 and 3.72.040 of the Auburn City Code relating to golf course fees and charges and establishing policies for operating the Auburn Golf Course Councilmember Cerino moved and Councilmember Peloza seconded to introduce and adopt Ordinance No. 6206. In response to a question from Councilmember Haugen, Director Faber explained that the golf course fees will be developed through a market rate study rather than the strict criteria and procedure of requiring a comparison of eight area golf courses. The proposed fees would be recommended by the Director to the Park Board, which in turn will make a recommendation to the City Council. The fees will be approved by resolution. MOTION CARRIED. 6-0. B. Resolutions 1. Resolution No. 4408 F4.6.1 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal Councilmember Peloza moved and Councilmember Cerino seconded to adopt Resolution No. 4408. MOTION CARRIED. 6-0. 2. Resolution No. 4409 03.4.1.7 A Resolution of the City Council of the City of Auburn, Washington, relating to the Consolidated and Annual Action Plans Page 7 City of Auburn Council Meeting Minutes November 3. 2008 Councilmember Norman moved and Councilmember Cerino seconded to adopt Resolution No. 4409. MOTION CARRIED. 6-0. 3. Resolution No. 4412 03.10.1 A Resolution of the City Council of the City of Auburn, Washington, extending for an additional six month period of time a moratorium on the filing of applications for conditional use permits (CUPs) in property located within the R-2 single- family residential district, the R-3 two-family (duplex) residential district and the C-1 light commercial district, and setting a public hearing for the 1s day of December, 2008, to consider the extension of the moratorium on the filing of applications for CUPs within said zoning districts Councilmember Norman moved and Councilmember Wagner seconded to adopt Resolution No. 4412. MOTION CARRIED. 6-0. 4. Resolution No. 4413 A3.17 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Office Space Lease Agreement between the City of Auburn and the Auburn Downtown Association Councilmember Peloza moved and Councilmember Cerino seconded to adopt Resolution No. 4413. In response to questions from Councilmember Haugen, Director Coleman explained that the Auburn Downtown Association is contracted by the City to administer the funds collected in the Business Improvement Area (BIA). Councilmember Haugen questioned the requirement for businesses within the BIA to pay their BIA assessment upon renewal of their business license. City Attorney Heid responded that the city code requires business licensing, which is enforceable through prosecution. Page 8 City of Auburn Council Meeting Minutes November 3, 2008 Councilmember Haugen spoke against adoption of Resolution No. 4413. Councilmember Wagner spoke in support of the Auburn Downtown Association and Resolution No. 4413 which provides a month-to-month lease for office space for the Auburn Downtown Association. Councilmember Cerino spoke in support of the Auburn Downtown Association and Resolution No. 4413. Councilmember Peloza spoke in support of the Auburn Downtown Association and Resolution No. 4413. Councilmember Norman pointed out that the BIA was created through a process outlined in State law and must be dissolved in accordance with State law. MOTION CARRIED. 5-1. Councilmember Haugen voted no. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:26 p.m. APPROVED THE DAY OF NOVEMBER 2008. Peter B. Lewis, Mayor Danielle Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 9