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WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Consultant Agreement No. AG-C-302 November 10, 2008
Department: Attachments: Budget Impact:
Public Works Budget Status Sheet $ 0
Administrative Recommendation:
City Council grant permission to enter into Amendment No. 1 for Consultant Agreement No. AG-C-302
with Brown and Caldwell, for Engineering Services related to the Comprehensive Storm Drainage Plan
update.
Background Summary:
The not-to-exceed amount for this amendment is $150,963, increasing the agreement total to $617,522.
The City previously entered into a Consultant Agreement with Brown and Caldwell to update the existing
Comprehensive Storm Drainage Plan. The scope of services includes: level of service criteria, collect
additional data and update of GIS layers, develop hydraulic modeling, pump station evaluation, support
NPDES II program implementation, development of a Capital Improvement Plan, and project
management.
The original contract amount is $466,559, of which $100,000 was available in the 2007 budget, and
$250,000 available in the 2008 budget. At that time, the project required a budget increase of $91,559 in
the Storm fund. Since this time, a $75,000 Washington State Department of Ecology Grant was received
to assist the City in preparing for the NPDES II requirements. This grant will offset a portion of the
expenses related to data collection and update of the GIS layers. A project briefing was presented to the
Public Works Committee at their October 6, 2008 meeting. At that time, there was discussion regarding
the level of storm GIS structure inventory, modeling and model calibration of the different drainage
subbasins. The proposed Amendment #1 addresses the issues discussed at that meeting. The main
elements of the revised scope include additional data collection and update to the GIS layers within the
City limits prior to the recent annexation, modeling and calibration in priority subbasins, and review and
incorporation of King Counties drainage improvement recommendations for the West Hill annexation
area. The update to the Comprehensive Drainage Plan is expected to be completed in mid 2009.
A project increase of $200,000 within the Storm fund will be necessary; however, it will not require a
budget adjustment due to the deferment of Project No. CP518AO Downtown Water Quality Facility.
W1117-4
A3.16.9, 03.4.1.10
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
? Arts Commission COUNCIL COMMITTEES: ? Building ? M&O
? Airport ? Finance ? Cemetery ? Mayor
? Hearing Examiner ? Municipal Serv. ? Finance ? Parks
? Human Services ? Planning & CD ? Fire ? Planning
? Park Board ®Public Works ? Legal ? Police
? Planning Comm. ? Other ® Public Works ? Human Resources
Action:
Committee Approval: ?Yes ?No
Council Approval: ?Yes ?No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wagner Staff: Dowd
Meeting Date: November 17, 2008 Item Number: V.C.5
AUBURN * MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: CP0768 Project Title: Comprehensive Storm Drainage Plan Update
Project Manager: Tim Carlaw
O Project Initiation
Initiation Date: O Permision to Advertise Date: November 10, 2008
Advertisement Date: O Contract Award
Award Date: * Change Order Approval
O Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding Prior Years 2007 2008 Future Years Total
432 Fund - Storm Drainage 100,000 250,000 350,000
Department of Ecology Grant 75,000 75,000
Transfer from cp518a0 (Downtown WQ) 200,000 200,000
Total 0 100,000 525,000 0 625,000
Estimated Cost (Funds Needed)
Activity Prior Years 2007 2008 Future Years Total
Origional Contract
Ammendment #1 371,559 95,000
150,963 466,559
150,963
371,559 245,963 617,522
432 Storm Drainage Budget Status
Prior Years 2007 2008 Future Years Total
*432 Funds Budgeted () 0 (100,000) (525,000) 0 (625,000)
432 Funds Needed 0 371,559 245,963 0 617,522
*432 Fund Project Contingency () 0 0 (279,037 0 7,478
432 Funds Required 0 271,559 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
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