HomeMy WebLinkAboutITEM VIII-B-1
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WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Resolution No. 4411 November 3, 2008
Department: Attachments: Budget Impact:
Finance Resolution No. 4411 & Exhibit "A"
Administrative Recommendation:
City Council adopt Resolution No. 4411.
Background Summary:
Resolution No. 4411 authorizes the Mayor and City Clerk to amend Resolution No. 4305 to accept
additional funds for the Local Hazardous Waste Management Program in the amount of $19,955.51 from
Seattle-King County Department of Public Health. This additional grant amount from King County to the
City is to promote the Neighborhood Natural Yard Care Program and a Household Hazardous Waste
Newsletter in 2009.
Neighborhood Natural Yard Care Program
In the past this program has been delivered to four neighborhoods, this year the North-Central are of
Auburn has been chosen. This area is an older, established neighborhood and meets the criteria of the
program.
The Water and Storm Utility will also contribute resources to this program as well.
Household Hazardous Waste Newsletter
The Household Hazardous Waste Newsletter will include information on proper disposal of household
hazardous waste, the new E-Cycle Washington Program, and less toxic cleaning product options. The
newsletter will be mailed to single-family, multi-family, and mobile home park residents.
N1117-1
03.4.1.21, F5.3
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
? Arts Commission COUNCIL COMMITTEES: ? Building ? M&O
? Airport ® Finance ? Cemetery ? Mayor
? Hearing Examiner ? Municipal Serv. ? Finance ? Parks
? Human Services ? Planning & CD ? Fire ? Planning
? Park Board ?Public Works ? Legal ? Police
? Planning Comm. ? Other ? Public Works ? Human Resources
? Information Services
Action:
Committee Approval: ?Yes ?No
Council Approval: ?Yes ?No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Backus Staff: Coleman
-Meeting Date: November 17, 2008 Item Number: VIII.B.1
AUBURN *MORE THAN YOU IMAGINED
RESOLUTION NO. 4411
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE A CONTRACT AMENDMENT AND MEMORANDUM
OF UNDERSTANDING WITH THE SEATTLE-KING COUNTY
DEPARTMENT OF PUBLIC HEALTH RELATING TO A LOCAL
HAZARDOUS WASTE MANAGEMENT PROGRAM GRANT FOR
2009 ACTIVITIES
WHEREAS, the Seattle-King County Department of Public Health has
agreed to reimburse additional funds in the amount of $19,955.51 to the City of
Auburn for the City's Local Hazardous Waste Management Program; and
WHEREAS, the Seattle-King County Department of Health
Memorandum of Understanding for the Local Hazardous Waste Management
Program for 2009 activities specifies the administrative procedures and
monetary reimbursement regarding implementation of the Local Hazardous
Waste Management Program.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH
RESOLVES AS FOLLOWS:
Section 1. The Mayor and City Clerk of the City of Auburn are
authorized to execute contract amendment number one (D37965D) and a
Memorandum of Understanding with the Seattle-King County Department of
Public Health related to the Local Hazardous Waste Management Program for
------------------
Resolution No. 4411
October 28, 2008
Page 1
2009 activities. A copy of said contract amendment is attached hereto and
designated Exhibit "A" and incorporated by reference herein.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directions of
this legislation, including providing for the expenditure and appropriation
therefore in appropriate budget documents.
Section 3. This Resolution shall be in full force and effect upon
passage and signatures hereon.
Dated and signed this day of , 2008
CITY OF AUBURN
PETER B. LEWIS
MAYOR
Resolution No. 4411
October 28, 2008
Page 2
ATTEST:
Danielle E. Daskam,
City Clerk
Resolution No. 4411
October 28, 2008
Page 3
APPROVED AS TO FORM:
CONTRACT AMENDMENT
PROJECT NAME Local Hazardous Waste
Management Program
CONTRACTOR City of Auburn
ADDRESS 25 W Main Street
Auburn, WA 98001-4998
AMENDMENT REQUESTED BY
PHSKC
Organization
P Shallow
Name
Page 1 of 5 Total Pages
CONTRACT NO. D37965D
DATE ENTERED 1/1/2008
AMENDMENT NO. 1
DATE ENTERED 1/1/2009
AMENDMENT AFFECTS
? Scope of Services
® Time of Performance
® Compensation
Method of Payment
Reliance
? Terms and Conditions
? Results of Services
1. Purpose of Amendment: This Amendment adds $19,955.51 in funding to extend
services and events conducted as part of the Local Hazardous Waste Management
Program through 12/31/2009 as authorized by the 2009 Annual King County Budget and
changes Contract boilerplate language in two sections.
2. AMEND: Contract Total $16,206.49
TO READ: Contract Total $36,162.00
3. AMEND: Contract Period: January 1, 2008 - December 31, 2008
TO READ: Contract Period: January 1, 2008 - December 31, 2009
4. AMEND Exhibit I, Scope of Work by adding the attached Exhibit I - 2009, Scope of
Work.
5. AMEND Exhibit II, Budget/invoice by adding the attached Exhibit II - 2009,
Budget/invoice.
6. AMEND: Section II.A. TERM AND TERMINATION:
"Contract shall commence on the 1st day of January 2008, and shall
terminate on the 31st day of December 2008..."
TO READ: Section II.A. TERM AND TERMINATION:
"Contract shall commence on the 1st day of January 2008, and shall
terminate on the 31 st day of December 2009..."
7. AMEND: Section III.B COMPENSATION AND METHOD OF PAYMENT:
"The County shall make payment to the Contractor not more than 45 days
after a complete and accurate invoice is received."
TO READ: Section 111.13 COMPENSATION AND METHOD OF PAYMENT:
"The County shall make payment to the Contractor not more than 30 days
after a complete and accurate invoice is received."
8. AMEND: Section VI.G MAINTENANCE OF RECORDS/EVALUATIONS AND
INSPECTIONS:
"The results and records of said evaluations shall be maintained and
disclosed in accordance with RCW Chapter 42.17."
TO READ: Section VI.G MAINTENANCE OF RECORDS/EVALUATIONS AND
INSPECTIONS:
"The results and records of said evaluations shall be maintained and
disclosed in accordance with RCW Chapter 42.56."
All other terms and conditions of the original contract shall remain unchanged.
IN WITNESS HEREOF, the parties hereto have caused this amendment to be executed and
instituted on the date first written.
KING COUNTY, WASHINGTON
FOR
King County Executive
Date
CONTRACTOR
Signature
Name (please type or print)
Date
AMENDMENTS: 2009 Local Hazardous Waste Program Page 2 of 2 pages
EXHIBIT I - 2009
D37965D
MEMORANDUM OF UNDERSTANDING ON THE LOCAL HAZARDOUS
WASTE MANAGEMENT PROGRAM FOR 2009 ACTIVITIES
The Local Hazardous Waste Management Plan (hereafter referred to as the "Plan") as updated in 1997,
was adopted by the partner agencies (King County Solid Waste Division, Seattle Public Utilities, King
County Water and Land Resources Division and the Seattle-King County Department of Public
Health) and cities located in King County. The Washington State Department of Ecology in
accordance with RCW 70.105.220 subsequently approved the Plan. The City is an active and valued
partner in the regional Local Hazardous Waste Management Program (hereafter referred to as the
"Program").
The purpose of this Exhibit is to define the terms and conditions associated with the Program's funding
of City activities performed under the auspices of the Plan and as approved by the Program's
Management Coordination Committee (hereinafter referred to as the "MCC"). This Agreement further
defines the responsibilities of the City and Seattle-King County Department of Public Health with
respect to the transfer of Program monies.
Scope of Work
The City of Auburn will assist in the promotion of natural yard care to one Auburn neighborhood, and
create and mail a newsletter to Auburn residents on the proper disposal of household hazardous waste,
the E-Cycle Washington Program and the use of less toxic and green cleaning product options.
Responsibilities of the Parties
The responsibilities of the parties to this Contract shall be as follows:
A. The City
1. The City shall develop and submit project proposals and budget requests to the Program's
Contract Administrator. Funds provided to the City by the Local Hazardous Waste
Management Program pursuant to this Contract shall be used to implement hazardous waste
programs and/or services as approved by the MCC.
2. For reimbursement the City shall submit the following to the Contract Administrator:
a) An invoice (see Exhibit II). Invoices should be sent to the Contract Administrator for
approval and payment.
b) A brief description of activity accomplished and funds expended in accordance with the
scope of work.
c) Copies of invoices for expenditures or a financial statement prepared by the City's
finance department. The financial statements should include vendor names, a description
of services provided, date paid and a check or warrant number.
The City shall notify the Contract Administrator no later than December 15th regarding the
amount of outstanding expenditures for which the City has not yet submitted a reimbursement
request.
4. It is the responsibility of the City to comply with all applicable county, state and/or federal
reporting requirements with respect to the collection and transfer of moderate risk wastes. The
City shall report to the Contract Administrator the quantity, by type, of moderate risk waste
collected using Program funds. The City shall also provide the Contract Administrator with
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copies of EPA's Non-Hazardous Waste Manifest or similar form, associated with the transport
of moderate risk waste collected through Program-funded events.
5. The City is solely responsible for any and all spills, leaks or other emergencies arising at the
facilities associated with the City's events or in any other way associated with activities
conducted within the scope of this Contract. In the event of a spill or other emergency, the City
is responsible for complying with all applicable laws and regulations.
6. The City agrees to appropriately acknowledge the Program in all media produced - in part or in
whole - with Program funds. The intent of this provision is to further strengthen this regional
partnership in the public's mind.
7. The City agrees to provide the Program with copies of all media material produced for local
hazardous waste management events or activities that have been funded by the Program. The
City also agrees to allow the Program to reproduce media materials created with Program
money provided that the Program credits the City as the originator of that material.
8. This project shall be administered by Joan Clark at the City of Auburn, 25 W Main Street,
Auburn, at (253) 931-5103, Oeclark@auburnwa.gov) or her designee.
9. Questions or concerns regarding any issue associated with this Exhibit that cannot be handled
by the Contract Administrator should be referred to the LHWMP Program Administrator for
resolution.
B. Seattle-King ounty Department of Public Health
1. Seattle-King County Department of Public Health shall administer, via the attached Contract,
the transfer of Program funds to the City for hazardous waste management events and
activities.
2. Within ten (10) working days of receiving a request for reimbursement from the City, the
Contract Administrator shall either notify the City of any exceptions to the request which have
been identified or shall process the request for payment. If any exceptions to the request are
made, this shall be done by written notification to the City providing the reason for such
exception. The Contract Administrator will not authorize payment for activities and/or
expenditures that are not included in the scope of work, unless the scope has been amended.
The Contract Administrator retains the right to withhold all or partial payment if the City's
invoices are incomplete (e.g. they do not include proper documentation of expenditures for
which reimbursement is being requested) or are not consistent with the submitted scope of
work.
C. Program Contacts
Jay Watson
LHWMP Program Administrator
150 Nickerson Street, Suite 100
Seattle, WA 98109
206-352-8163
jay.watsonnkin cg ounty.gov
Paul Shallow
LHWMP Contract Administrator
401 Fifth Avenue, Suite 1100
Seattle, WA 98104
206-263-8487
paul.shallow@kingcounty.gov
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EXHIBIT II - 2009
Budget/Invoice
LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM
From: The City of Auburn
25 W Main Street,
Auburn, WA 98001-4998
To: Paul Shallow, LHWMP Contract Administrator
Seattle-King County Department of Public Health
401 Fifth Avenue, Suite 1100
Seattle, WA 98104
Contract #D37965D
Period of time: , 2009 to , 2009.
In performance of a signed Contract between King County and the City of Auburn, I hereby certify that the
following expenses were incurred during the above-mentioned period of time.
Signature Date
Component
Description Budget Current Expenses Previous Charges Balance
HHW Education $19,955.51
HHW Collection
TOTAL $19,955.51
For Health Department Use Only
Local Hazardous Waste Management Program Approval:
Paul Shallow
Date
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