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HomeMy WebLinkAboutITEM III-D* _* A TY OF B L U- R--N WASHINGTON MINUTES FINANCE COMMITTEE NOVEMBER 17, 2008 I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:30 p.m. in the Council Conference Room at Auburn City Hall, located at 25 West Main Street in Auburn. Chair Backus, Vice Chair Sue Singer and Member Bill Peloza were present. Present during the meeting were Mayor Peter B. Lewis, Human Resources/Risk and Property Management Director Brenda Heineman, Finance Director Shelley Coleman, Deputy Chief of Police Bob Lee, Assistant Police Chief Larry Miller, Public Works Director Dennis Dowdy, City Attorney Daniel B. Heid, and City Clerk Danielle Daskam. II. APPROVAL OF MINUTES A. Minutes of the November 3, 2008 Finance Committee meeting. Vice Chair Singer moved and Member Peloza seconded to approve the November 3, 2008 minutes. MOTION CARRIED. 3-0. III. CONSENT ITEMS A. Vouchers Claims F4.9.5 Claims check numbers 379994 through 379996 and numbers 380076 through 380460 in the amount of $2,999,088.67 and two wire transfers in the amount of $209,812.22 and dated November 17, 2008. 2. Payroll F4.9.2 Payroll check numbers 524925 through 525040 in the amount of $834,217.41 and electronic deposit transmissions Page 1 Finance Committee Minutes November 17, 2008 in the amount of $1,169,234.55 for a grand total of $2,003,451.96 for the pay period covering October 30, 2008 to November 12, 2008. Committee members reviewed the consent items and briefly discussed vouchers 379994, 380139, 380401, and 380408. Vice Chair Singer moved and Member Peloza seconded to approve the consent items. MOTION CARRIED. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6207 F3.22 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the levy of regular property taxes by the City of Auburn for collection in 2009 Committee members reviewed Ordinance No. 6207 which sets the regular property tax levy rate for 2009. The levy rate is $1.49 per $1,000 of assessed valuation which is the same levy rate as 2008. Vice Chair Singer moved and Member Peloza seconded to approve Ordinance No. 6207. MOTION CARRIED. 3-0. 2. Ordinance No. 6209 F3.21 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6066, the 2007-2008 Biennial Budget Ordinance as amended by Ordinance Nos. 6086, 6092, 6103, 6119, 6124, 6127, 6128, 6132, 6133, 6144, 6145, 6164, 6168, 6179, 6180 and 6201 authorizing amendment to the City of Auburn 2007-2008 Budget as set forth in Schedule "A" Committee members reviewed Ordinance No. 6209, which amends the 2007-2008 Biennial Budget. Page 2 Finance Committee Minutes November 17. 2008 Vice Chair Singer moved and Member Peloza seconded to approve Ordinance No. 6209. MOTION CARRIED. 3-0. B. Resolutions 1. Resolution No. 4419 A3.16.14 A Resolution of the City Council of the Cit of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement between the City of Auburn and McKinstry for heating, ventilation, and air conditioning (HVAC) systems servicing Director Heineman reported that Resolution No. 4419 would approve a service contract with a new vendor, McKinstry, to perform heating, ventilation and air conditioning services for City facilities. Vice Chair Singer moved and Member Peloza seconded to approve Resolution No. 4419. MOTION CARRIED. 3-0. 2. Resolution No. 4420 A3.16.14 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement between the City of Auburn and Pearl Building Services for janitorial services Committee members reviewed Resolution No. 4420 which provides for an agreement with Pearl Building Services to provide janitorial services for some City facilities. Director Heineman pointed out a correction on page 2 of Exhibit A, to replace the words "Auburn Dinner Theatre" with "Auburn Theatre." Vice Chair Singer suggested increasing the window cleaning for the golf course rental areas and the Millennium Room at the Senior Center to more than once a year. Page 3 Finance Committee Minutes November 17, 2008 Vice Chair Singer moved and Member Peloza seconded to approve Resolution No. 4420. MOTION CARRIED. 3-0. 3. Resolution No. 4421 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal Resolution No. 4421 was added to the agenda by agenda modification. Human Resources/Risk and Property Management Director Heineman explained that the resolution would authorize the surplus and disposal of the modular buildings located at Les Gove Park that were vacated by ACAP. Director Heineman stated that at least one party has indicated an interest in purchasing the buildings. Vice Chair Singer moved and Member Peloza seconded to approve Resolution No. 4421. MOTION CARRIED. 3-0. V. DISCUSSION ITEMS A. Resolution No. 4417 A1.16, 03.3.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to enter into an Interlocal Agreement with Pierce Transit and Sound Transit for implementation of the Lakeland Hills feeder service for one year effective February 9, 2009 Committee members reviewed Resolution No. 4417 and the related Resolution No. 4418. The City of Auburn, Pierce Transit, and Sound Transit have agreed to jointly fund a peak-hour commuter shuttle from the Lakeland Hills area to the Auburn Station, timed to meet the arrival and departure of the Sounder trains. The service will operate from February 9, 2009 to February 7, 2010. The operating and capital costs for the project are estimated at $350,612. Each partner is committing to fund one-third of the cost. Auburn's estimated cost-share would be $116,871. Page 4 Finance Committee Minutes November 17, 2008 The service is designed to alleviate some of the parking demand at the Auburn garage by providing an alternative for residents of the Lakeland Hills area to reach the Auburn Station. In addition, the service is intended to make transit a more attractive and viable option for this area, which currently has no transit service. Because part of the service area is in Pierce County, Pierce Transit has agreed to operate the service and share equally in the cost. After one year, the service would continue for a five-year period through an agreement between Metro Transit, Pierce Transit, and Auburn. In total, the service will be funded through these two partnerships for a six-year period. B. Resolution No. 4418 A1.17, 03.3.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to enter into an Interlocal Agreement with King County and Pierce Transit for implementation of the Lakeland Hills Commuter Shuttle Service and Community Shuttle Routes 910 and 919 for five years starting in 2010 Auburn was awarded two direct financial partnerships from King County Metro as part of the Transit Now program: the Lakeland Hills Commuter Shuttle and Auburn Community Shuttle. Both services are scheduled to begin in 2010 and operate for a period of five years under the attached agreement. The Lakeland Hills Shuttle service will actually begin on February 9, 2009 under a separate agreement between Auburn, Pierce Transit, and Sound Transit, as provided by Resolution No. 4417. The estimated annual cost for the $292,178.64, of which the City of $116,871.46 each year for five years. for the Auburn Community Shuttle $218,055.96, of which the City of $100,000 each year for five years. Lakeland Hills Shuttle is Auburn is responsible for The estimated annual cost (routes 910 and 919) is Auburn is responsible for C. South Correctional Entity Facility and South Correctional Entity Facility Development Authority Committee members reviewed a sample SCORE Interlocal Agreement and a sample ordinance relating to the formation of the South Correctional Entity Facility Development Authority. Page 5 Finance Committee Minutes November 17, 2008 The member cities (Auburn, Des Moines, Federal Way, Renton, Tukwila, Burien and SeaTac) desire to form a governmental administrative agency (SCORE) to establish and maintain a consolidated correctional facility to serve the member cities and federal and state agencies and other local governments that may wish to contract with SCORE for correctional services. The proposed corrections facility would accommodate 668 beds and the cost of construction is estimated at $93 million. The corrections facility would be located in Des Moines on property owned by the Port of Seattle. Additionally, the member cities are considering the formation of a public corporation for the purpose of issuing and servicing bonds for the construction of the corrections facility. The bonds would be secured by the member cities. Human Resources/Risk and Property Management Director Heineman expressed concern that the project and maintenance of the jail is under funded. Director Heineman believes the facility is under staffed for a 24/7 operation. Finance Director Coleman stated that the entity's ability to contract out beds will determine the bed rate for member cities. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:20 p.m. APPROVED THE DAY OF DECEMBER 2008. Nancy Backus, Chair I: \c l e rk\fi n a n ce\fca\AG E N DA Danielle Daskam, City Clerk Page 6