HomeMy WebLinkAboutITEM III-D* _*
A TY OF
B L U- R--N
WASHINGTON
MINUTES
FINANCE COMMITTEE
NOVEMBER 17, 2008
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Chair Backus, Vice Chair Sue Singer and Member Bill
Peloza were present. Present during the meeting were Mayor Peter B.
Lewis, Human Resources/Risk and Property Management Director
Brenda Heineman, Finance Director Shelley Coleman, Deputy Chief of
Police Bob Lee, Assistant Police Chief Larry Miller, Public Works Director
Dennis Dowdy, City Attorney Daniel B. Heid, and City Clerk Danielle
Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the November 3, 2008 Finance Committee meeting.
Vice Chair Singer moved and Member Peloza seconded to approve
the November 3, 2008 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 379994 through 379996 and
numbers 380076 through 380460 in the amount of
$2,999,088.67 and two wire transfers in the amount of
$209,812.22 and dated November 17, 2008.
2. Payroll
F4.9.2
Payroll check numbers 524925 through 525040 in the
amount of $834,217.41 and electronic deposit transmissions
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Finance Committee Minutes November 17, 2008
in the amount of $1,169,234.55 for a grand total of
$2,003,451.96 for the pay period covering October 30, 2008
to November 12, 2008.
Committee members reviewed the consent items and briefly discussed
vouchers 379994, 380139, 380401, and 380408.
Vice Chair Singer moved and Member Peloza seconded to approve the
consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6207
F3.22
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the levy of regular property taxes by
the City of Auburn for collection in 2009
Committee members reviewed Ordinance No. 6207 which
sets the regular property tax levy rate for 2009. The levy
rate is $1.49 per $1,000 of assessed valuation which is the
same levy rate as 2008.
Vice Chair Singer moved and Member Peloza seconded to
approve Ordinance No. 6207.
MOTION CARRIED. 3-0.
2. Ordinance No. 6209
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget Ordinance as amended by Ordinance Nos.
6086, 6092, 6103, 6119, 6124, 6127, 6128, 6132, 6133,
6144, 6145, 6164, 6168, 6179, 6180 and 6201 authorizing
amendment to the City of Auburn 2007-2008 Budget as set
forth in Schedule "A"
Committee members reviewed Ordinance No. 6209, which
amends the 2007-2008 Biennial Budget.
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Finance Committee Minutes November 17. 2008
Vice Chair Singer moved and Member Peloza seconded to
approve Ordinance No. 6209.
MOTION CARRIED. 3-0.
B. Resolutions
1. Resolution No. 4419
A3.16.14
A Resolution of the City Council of the Cit of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement between the City of Auburn and McKinstry for
heating, ventilation, and air conditioning (HVAC) systems
servicing
Director Heineman reported that Resolution No. 4419 would
approve a service contract with a new vendor, McKinstry, to
perform heating, ventilation and air conditioning services for
City facilities.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4419.
MOTION CARRIED. 3-0.
2. Resolution No. 4420
A3.16.14
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement between the City of Auburn and Pearl
Building Services for janitorial services
Committee members reviewed Resolution No. 4420 which
provides for an agreement with Pearl Building Services to
provide janitorial services for some City facilities. Director
Heineman pointed out a correction on page 2 of Exhibit A, to
replace the words "Auburn Dinner Theatre" with "Auburn
Theatre."
Vice Chair Singer suggested increasing the window cleaning
for the golf course rental areas and the Millennium Room at
the Senior Center to more than once a year.
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Finance Committee Minutes November 17, 2008
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4420.
MOTION CARRIED. 3-0.
3. Resolution No. 4421
A Resolution of the City Council of the City of Auburn,
Washington, declaring certain items of property as surplus
and authorizing their disposal
Resolution No. 4421 was added to the agenda by agenda
modification. Human Resources/Risk and Property
Management Director Heineman explained that the
resolution would authorize the surplus and disposal of the
modular buildings located at Les Gove Park that were
vacated by ACAP. Director Heineman stated that at least
one party has indicated an interest in purchasing the
buildings.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4421.
MOTION CARRIED. 3-0.
V. DISCUSSION ITEMS
A. Resolution No. 4417
A1.16, 03.3.11
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to enter into an Interlocal Agreement with
Pierce Transit and Sound Transit for implementation of the
Lakeland Hills feeder service for one year effective February 9,
2009
Committee members reviewed Resolution No. 4417 and the related
Resolution No. 4418. The City of Auburn, Pierce Transit, and
Sound Transit have agreed to jointly fund a peak-hour commuter
shuttle from the Lakeland Hills area to the Auburn Station, timed to
meet the arrival and departure of the Sounder trains. The service
will operate from February 9, 2009 to February 7, 2010. The
operating and capital costs for the project are estimated at
$350,612. Each partner is committing to fund one-third of the cost.
Auburn's estimated cost-share would be $116,871.
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Finance Committee Minutes November 17, 2008
The service is designed to alleviate some of the parking demand at
the Auburn garage by providing an alternative for residents of the
Lakeland Hills area to reach the Auburn Station. In addition, the
service is intended to make transit a more attractive and viable
option for this area, which currently has no transit service.
Because part of the service area is in Pierce County, Pierce Transit
has agreed to operate the service and share equally in the cost.
After one year, the service would continue for a five-year period
through an agreement between Metro Transit, Pierce Transit, and
Auburn. In total, the service will be funded through these two
partnerships for a six-year period.
B. Resolution No. 4418
A1.17, 03.3.11
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to enter into an Interlocal Agreement with
King County and Pierce Transit for implementation of the Lakeland
Hills Commuter Shuttle Service and Community Shuttle Routes
910 and 919 for five years starting in 2010
Auburn was awarded two direct financial partnerships from King
County Metro as part of the Transit Now program: the Lakeland
Hills Commuter Shuttle and Auburn Community Shuttle. Both
services are scheduled to begin in 2010 and operate for a period of
five years under the attached agreement. The Lakeland Hills
Shuttle service will actually begin on February 9, 2009 under a
separate agreement between Auburn, Pierce Transit, and Sound
Transit, as provided by Resolution No. 4417.
The estimated annual cost for the
$292,178.64, of which the City of
$116,871.46 each year for five years.
for the Auburn Community Shuttle
$218,055.96, of which the City of
$100,000 each year for five years.
Lakeland Hills Shuttle is
Auburn is responsible for
The estimated annual cost
(routes 910 and 919) is
Auburn is responsible for
C. South Correctional Entity Facility and South Correctional
Entity Facility Development Authority
Committee members reviewed a sample SCORE Interlocal
Agreement and a sample ordinance relating to the formation of the
South Correctional Entity Facility Development Authority.
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Finance Committee Minutes November 17, 2008
The member cities (Auburn, Des Moines, Federal Way, Renton,
Tukwila, Burien and SeaTac) desire to form a governmental
administrative agency (SCORE) to establish and maintain a
consolidated correctional facility to serve the member cities and
federal and state agencies and other local governments that may
wish to contract with SCORE for correctional services. The
proposed corrections facility would accommodate 668 beds and the
cost of construction is estimated at $93 million. The corrections
facility would be located in Des Moines on property owned by the
Port of Seattle.
Additionally, the member cities are considering the formation of a
public corporation for the purpose of issuing and servicing bonds
for the construction of the corrections facility. The bonds would be
secured by the member cities.
Human Resources/Risk and Property Management Director
Heineman expressed concern that the project and maintenance of
the jail is under funded. Director Heineman believes the facility is
under staffed for a 24/7 operation.
Finance Director Coleman stated that the entity's ability to contract
out beds will determine the bed rate for member cities.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:20 p.m.
APPROVED THE DAY OF DECEMBER 2008.
Nancy Backus, Chair
I: \c l e rk\fi n a n ce\fca\AG E N DA
Danielle Daskam, City Clerk
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