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HomeMy WebLinkAboutITEM V-A-1 CITY OF a- ] U au WASHINGTON 1. CALL TO ORDER CITY COUNCIL MEETING MINUTES NOVEMBER 17, 2008 7:30 PM A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill Peloza, Lynn Norman and Virginia Haugen. Staff members present included: Assistant Planning Director Kevin Snyder; Information Services Director Lorrie Rempher; City Attorney Daniel B. Heid; Finance Director Shelley Coleman; Human Resources/Risk and Property Management Director Brenda Heineman; Public Works Director Dennis Dowdy; Deputy Police Chief Bob Lee; Parks, Arts and Recreation Director Daryl Faber; Parks Planning and Development Manager Bob Wuotila; Environmental Protection Manager Kelly McLain Aardal, Planner Chris Anderson; and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Washington Committee for Employer Support of the Guard and Reserve Jim Shepherd, Chairman for the Washington State Committee Employer Support for the Guard and Reserve (ESGR) and Larry Kirchner of the King County Chapter of the ESGR were on hand to participate in the signing of the City of Auburn's Statement of Support for the Guard and Reserve. ESGR is a Defense Department organization, staffed Page 1 City of Auburn Council Meeting Minutes November 17, 2008 primarily by volunteers, whose purpose is to build support in the civilian employment community for the men and women who serve in the National Guard and Reserve components of the United States Military. Upon Mayor Lewis's signature on the Statement of Support, Mr. Shepherd thanked Mayor Lewis for his support and the support of the Council and directors. Mr. Kirchner presented patriot pins to the City Council in appreciation of their support. Director Dowdy announced that three members of the Public Works Department are serving in the National Guard: John Murphy, John Harvey, and Manuel Mesa. Staff Sergeant Mesa was in attendance. Staff Sergeant Mesa has served nine years in the Army and has been in several overseas tours including two tours in Iraq. Staff Sergeant Mesa is grateful for the opportunities provided by the Army, including meeting his wife, who is currently serving in Iraq. Deputy Chief of Police Lee reported that seven members of the Auburn Police Department serve in the military: Retired Marine Corps Reservist Andy Gould, Air Force National Guard Reservist Stan Adamski, Air Force Reservist Shaun Feero currently deployed in Afghanistan, Army Reservist Danny Benavente deployed in Iraq, Air Force Reservist Mike Burris, Naval Reservist Mike Jordan, and Army Reserve National Guard Eric Armstrong. Police Officer Eric Armstrong reported on the extraordinary support he received from the City and the Auburn Police Department "family" during and after his service for the National Guard and his overseas deployment. He thanked the City administration for their support. b) Proclamation - 112008 Tree Stewards" Mayor Lewis declared the Auburn Adventist Academy as 2008 Tree Stewards for preserving the 90 foot oak tree at the Auburn Adventist Academy, 5000 Auburn Way South, a "Significant Tree". Mayor Lewis was joined by City of Auburn Tree Board member Lonnie Sundal and Parks Planning and Development Page 2 City of Auburn Council Meeting Minutes November 17, 2008 Manager Bob Wuotila to present the proclamation and award to Auburn Adventist Academy Principal Keith Hallam in honor of the Oregon White Oak. c) Auburn Downtown Association Mayor recognized members of the Auburn Downtown Association (ADA) in attendance: ADA Acting President Ronnie Robertson (Gosanko Chocolates), ADA Vice President Allison Vandenburg (Washington Federal Savings), ADA Secretary Cindy Fields (Fields & Company), ADA Treasurer John Rottle (Rottle's Clothing and Shoes), and ADA Interim Director Arla Holzschuh. Members reported that the ADA has a full board that represents a cross-section of community members and business member. The ADA members thanked the City for their support. 2. Appointments There was no appointment for Council consideration. D. Agenda Modifications Agenda modifications included a correction to the title of Resolution No. 4418 and the addition of Resolution Nos. 4416 and 4421. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. 2009 - 2010 Biennial Budget F3.22 City Council to conduct a public hearing to receive public comments and suggestions with regard to the proposed 2009 - 2010 Biennial Budget. Finance Director Coleman reported that the Preliminary 2009-2010 Biennial Budget has been published and is on file with the City Clerk. The budget is proposed for adoption on December 1, 2008. Mayor Lewis opened the public hearing at 7:53 p.m. Faith Ritchie, Chief Executive Officer of the Valley Cities Counseling and Consultation, 2704 1 Street NE, Auburn Page 3 City of Auburn Council Meeting Minutes November 17, 2008 Ms. Ritchie thanked the City for its support of human services programs. Rhonda Witzler, 4851 Kent-Des Moines Road, Kent Ms. Witzler reported that she is a real estate agent representing Kathy Malek who lives at 320 Western Avenue located in the Environmental Park District. Ms. Witzler stated that by including Ms. Malek's property in the Environmental Park District, the value of her property has been reduced. Ms. Witzler proposed rezoning Ms Malek's property to M1. There being no further comment regarding the budget, Mayor Lewis closed the public hearing. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Kathleen Malek, 320 Western Avenue, Auburn Ms. Malek stated that she has owned her property on Western Avenue for forty-eight years. She urged the City Council to reconsider the zoning for the east side of Western Avenue and rezone it to M1 or purchase the property outright. She stated the area is not livable due to mosquitoes from the Environmental Park and truck traffic from surrounding businesses. Robert Malek, 340 Western Avenue, Auburn Mr. Malek spoke regarding his mother's property located at 320 Western Avenue. He spoke briefly regarding the impact of flooding on his mother's property. He urged the City Council to assist his mother in any way possible. Stacie Curlee, 7711 214th East, Bonney Lake Ms. Curlee spoke regarding a benefit held at Auburn Riverside High School last Saturday for her nephew, Nick Konkler whose father is a City of Auburn employee. Nick is battling a major cancer for the second time in his eleven years. Ms. Curlee spoke regarding the "heart" of the community and thanked community members for their support of the Konkler family. C. Correspondence There was no correspondence for Council review. Page 4 City of Auburn Council Meeting Minutes November 17, 2008 III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported the Municipal Services Committee met November 10, 2008. The Committee reviewed Resolution No. 4411 approving a Hazardous Waste Management Grant and Resolution No. 4414 adjusting airport fees. The Committee also discussed Ordinance No. 6207 setting the 2009 property tax levy rate, Ordinance No. 6209 amending the 2007-2008 Biennial Budget, and a proposed false alarm ordinance. The next regular meeting of the Municipal Services Committee is scheduled for November 24, 2008 at 3:30 p.m. B. Planning & Community Development Chair Norman reported the Planning and Community Development Committee met November 10, 2008. The Committee members reviewed Resolution No. 4415 accepting a King Conservation Grant for the Smith property (Fenster) Habitat Acquisition Project. The Committee also discussed the Brannan Park lighting project, universal playgrounds, Ordinance No. 6211 regarding parking in residential zones, Ordinance No. 6209 amending the 2007-2008 Biennial Budget, Ordinance No. 6208 regarding parking near Auburn High School, the health care district overlay, the development code update, 2008 Comprehensive Plan overview, residential conversions, the Les Gove Park Community Center project, and the Auburn Downtown Association. The next regular meeting of the Planning and Community Development Committee is scheduled for November 24, 2008 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30. The Committee reviewed several contract administration items including Project CP0731, the 2007 Sewer Repair and Replacement Project; Project CP0752 final pay estimate for the M Street SE Sidewalks LID Project; and Project C501A, the Urban Center Transportation Improvements Project. The Committee also reviewed Resolution No. 4417 approving an interlocal agreement with Pierce Transit and Metro to provide transit service between the Lakeland area and the transit center, Resolution No. 4418 which is an extension of the transit agreement approved by Resolution No. 4417 and adds a community/shopper shuttle, Ordinance No. 6208 relating to parking in the area of Auburn High School, Ordinance No. 6210 setting speed limits, Page 5 City of Auburn Council Meeting Minutes November 17, 2008 Ordinance No. 6211 relating to parking in residential areas, the 2008 Comprehensive Plan amendments, Ordinance No. 6209 approving 2007-2008 budget amendments, an update on the 8th Street and Harvey Road intersection project, grant status, design standards, Resolution No. 4419 authorizing an agreement for heating, ventilation and air conditioning service, and Resolution No. 4420 relating to janitorial services. The next regular meeting of the Public Works Committee is scheduled for December 1, 2008 at 3:30 p.m. D. Finance Chair Backus reported the Finance Committee met this evening at 6:30 p.m. The Committee approved claims and payroll vouchers, Ordinance No. 6207 setting the 2009 property tax levy, Ordinance No. 6209 amending the 2007-2008 Biennial Budget, Resolution No. 4419 authorizing an agreement for heating, ventilation and air conditioning service, Resolution No. 4420 relating to janitorial services, and Resolution No. 4421 declaring property surplus. The Committee also discussed Resolution Nos. 4417 and 4418 regarding interlocal agreements for transit service and the South Correctional Entity Facility Development Authority. The next regular meeting of the Finance Committee is scheduled for December 1, 2008 at 6:30 p.m. E. Community Center Chair Wagner reported the Community Center Committee has not met since the last City Council meeting. The next meeting of the Community Center Committee is scheduled for December 19, 2008 at 2:00 p.m. F. Downtown Redevelopment Chair Norman reported the Downtown Redevelopment Committee has not met since the last City Council meeting. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. A. From the Council Deputy Mayor Singer congratulated the Auburn Food Bank for a successful fund raising event which drew the attendance of over 500 people. Deputy Mayor Singer reported that she and Councilmembers Backus and Peloza attended the National League Page 6 City of Auburn Council Meeting Minutes November 17, 2008 of Cities Conference last week. She participated in session on tourism, integration of new community members, and climate change. Councilmember Backus reported that she attended the National League of Cities Conference where she participated as a member of the Finance, Administration and Intergovernmental Relations Policy and Advocacy Committee. Discussions focused on the support of the Municipal Bonds Fairness Act, the 2010 Census, the Federal Consent Decree Fairness Act, opposition to legislation that prevents local government from collection of business activity taxes, and the state and local government authority over tax incentives and economic development. Councilmember Peloza reported on his attendance at the King County Reclaimed Water Comprehensive Plan workshop where evaluation criteria was discussed. Councilmember Peloza also reported on his attendance at the National League of Cities Conference where he participated as a member of the Energy, Environment, and Natural Resources Steering Committee which discussed sustainability, building green communities, water infrastructure financing, climate protection, and anti-armoring of shorelines. Councilmember Peloza also spoke regarding the progress of the Auburn Farmers Market. He announced that an open house will be held this Thursday for potential vendors. The Farmers Market is scheduled to open June 14, 2008 at the Sound Transit plaza. Councilmember Wagner reported that he attended the King County Solid Waste Advisory Committee on behalf of Councilmember Peloza. The Committee discussed mitigation for transit stations and sold waste truck traffic. Councilmember Norman complimented the Lions Club for the lunch they prepared for the Veterans Day observance. B. From the Mayor Mayor Lewis commented on the City's Veterans Day events held November 8, including the largest Veterans Day Parade west of the Mississippi River. Governor Gregoire attended the parade and commemoration ceremony at the Veterans Memorial in Veterans Parks. On the same day, the Auburn School District hosted the marching band competition at Auburn High School where twenty- nine bands participated in competition. Page 7 City of Auburn Council Meeting Minutes November 17, 2008 V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the November 3, 2008 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 Claims Claims check numbers 379994 through 379996 and numbers 380076 through 380460 in the amount of $2,999,088.67 and two wire transfers in the amount of $209,812.22 and dated November 17, 2008. 2. Payroll Payroll check numbers 524925 through 525040 in the amount of $834,217.41 and electronic deposit transmissions in the amount of $1,169,234.55 for a grand total of $2,003,451.96 for the pay period covering October 30, 2008 to November 12, 2008. C. Contract Administration 1. Public Works Project No. CP0804 04.11.1 CP0804 City Council award Contract 08-23, Project No. CP0804, Green River Pump Station Modifications, to Gary Harper Construction on their low bid of $61,840.00, plus Washington State sales tax of $5,565.60 for a total contract price of $67,405.60. 2. Public Works Project No. CP0731 04.6.3 CP0731 City Council grant permission to advertise for bids for Project No. CP0731, 2007 Sewer Repair and Replacement Project 3. Public Works Project No. CP0752 04.9.1 CP0752, F2.4.9 LID 350 Page 8 City of Auburn Council Meeting Minutes November 17, 2008 City Council approve Final Pay Estimate No. 3 to Small Works Contract 08-01 in the amount of $5,932.60, for a total contract price of $155,722.27, with Asphalt Patch Systems, Inc. and accept construction of Project No. CP0752, M Street SE Sidewalk LID. 4. Public Works Project No. C501A 04.9.1 C501A City Council approve Final Pay Estimate No. 5 to Contract 06-20 in the amount of $13,335.63, for a total contract price of $539,955.04, with Archer Construction and accept construction of Project No. C501A, Urban Center Transportation Improvements. 5. Consultant Agreement No. AG-C-302 A3.16.9, 03.4.1.10 City Council grant permission to enter into (Amendment No. 1) Consultant Agreement No. AG-C-302 with Brown and Caldwell, for Engineering Services related to the Comprehensive Storm Drainage Plan update Deputy Mayor Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED. 6-1. Councilmember Haugen voted no. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6207 F3.22 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the levy of regular property taxes by the City of Auburn for collection in 2009 Councilmember Backus moved and Deputy Mayor Singer seconded to introduce and adopt Ordinance No. 6207. Page 9 City of Auburn Council Meeting Minutes November 17, 2008 Councilmember Haugen indicated that she would be voting against Ordinance No. 6207. MOTION CARRIED. 6-1. Councilmember Haugen voted no. 2. Ordinance No. 6208 01.2 An Ordinance of the City of Auburn, Washington, amending Sections 10.36.390 and 10.36.515 of the Auburn City Code, relating to restricted parking zones and loading zones Councilmember Wagner moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 6208. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Ordinance No. 6209 F3.21 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6066, the 2007-2008 Biennial Budget Ordinance as amended by Ordinance Nos. 6086, 6092, 6103, 6119, 6124, 6127, 6128, 6132, 6133, 6144, 6145, 6164, 6168, 6179, 6180 and 6201 authorizing amendment to the City of Auburn 2007-2008 Budget as set forth in Schedule "A" Councilmember Backus moved and Deputy Mayor Singer seconded to introduce and adopt Ordinance No. 6209. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Ordinance No. 6211 01.2 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 10.36.020, 10.36.160, 10.36.170, 10.36.240, and 10.36.270 of the Auburn City Code relating to parking in residential zones Councilmember Wagner moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 6211. MOTION CARRIED UNANIMOUSLY. 7-0. Page 10 City of Auburn Council Meeting Minutes November 17. 2008 5. Ordinance No. 6213 03.10.1 CUP08-0001 An Ordinance of the City Council of the City of Auburn, Washington, approving a conditional use permit to allow operation of a machine shop with associated retail sales in the C-3 - Heavy Commercial District Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6213. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 4411 03.4.1.21, F5.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Contract Amendment and Memorandum of Understanding with the Seattle-King County Department of Public Health relating to a Local Hazardous Waste Management Program grant for 2009 activities Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 4411. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 4414 F4.3 A Resolution of the City Council of the City of Auburn, Washington, providing for amendment to the City of Auburn Fee Schedule, to adjust airport rental rate fees Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 4414. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 4415 F5.3 Page 11 City of Auburn Council Meeting Minutes November 17, 2008 A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of a grant from King Conservation District accepting funds in the amount of One Hundred Thirty Thousand and no/100 Dollars to be used as matching funds for purchase of the Smith Property (additional to Fenster Levee Setback Project). Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4415. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Resolution No. 4416 A Resolution of the City Council of the City of Auburn, Washington, creating and establishing a moratorium for an initial six (6) month period of time on the filing, receipt, and approval of applications for development within areas of the city located within, in whole or in part, designated 100 year floodplains as determined by the Federal Emergency Management Administration, and setting a public hearing for the 5t day of January, 2009, to consider the moratorium on the filing, receipt and approval of applications for development within floodplains Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4416. MOTION CARRIED UNANIMOUSLY. 7-0. 5. Resolution No. 4417 A1.16, 03.3.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to enter into an Interlocal Agreement with Pierce Transit and Sound Transit for implementation of the Lakeland Hills feeder service for one year effective February 9, 2009 Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4417. Deputy Mayor Singer thanked former Councilmember Roger Thordarson for his work on bringing the transit agencies together to provide the transit service. Page 12 City of Auburn Council Meeting Minutes November 17, 2008 MOTION CARRIED UNANIMOUSLY. 7-0. 6. Resolution No. 4418 A1.7, A1.17, 03.3.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to enter into an Interlocal Agreement with King County and Pierce Transit for implementation of the Lakeland Hills Commuter Shuttle Service and Community Shuttle Routes 910 and 919 for five years starting in 2010 Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4418. MOTION CARRIED UNANIMOUSLY. 7-0. 7. Resolution No. 4419 A3.16.14 A Resolution of the City Council of the Cit of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement between the City of Auburn and McKinstry for heating, ventilation, and air conditioning (HVAC) systems servicing Councilmember Backus moved and Deputy Mayor Singer seconded to adopt Resolution No. 4419. MOTION CARRIED UNANIMOUSLY. 7-0. 8. Resolution No. 4420 A3.16.14 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement between the City of Auburn and Pearl Building Services for janitorial services Councilmember Backus moved and Deputy Mayor Singer seconded to adopt Resolution No. 4420. In response to a question from Councilmember Haugen regarding the location of the facilities, Mayor Lewis stated that the facilities are City property and the list of facilities is available in the agenda packet. Page 13 City of Auburn Council Meeting Minutes November 17, 2008 MOTION CARRIED UNANIMOUSLY. 7-0. 9. Resolution No. 4421 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal Councilmember Backus moved and Deputy Mayor Singer seconded to adopt Resolution No. 4421. MOTION CARRIED. 6-1. Councilmember Haugen voted no. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:47 p.m. APPROVED THE DAY OF DECEMBER 2008. Peter B. Lewis, Mayor Danielle Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 14