HomeMy WebLinkAboutITEM III-DCITY OF
FINANCE COMMITTEE
WASHINGTON DECEMBER 1, 2008
AGENDA
I. CALL TO ORDER - 6:30 PM, COUNCIL CONFERENCE ROOM
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Chair Backus, Vice Chair Sue Singer and Member Bill
Peloza were present. Present during the meeting were Mayor Peter B.
Lewis, Risk Manager Rob Roscoe, Finance Director Shelley Coleman,
Police Chief Jim Kelly, Assistant Police Chief Larry Miller, Assistant
Planning Director Kevin Snyder, Solid Waste Coordinator Joan Clark, City
Attorney Daniel B. Heid, and Deputy City Clerk Cathy Richardson. Also
present was Auburn Area Chamber of Commerce President Nancy Wyatt.
II. APPROVAL OF MINUTES
A. Minutes of the November 17, 2008 Finance Committee
meeting.
Vice Chair Singer moved and Member Peloza seconded to approve
the November 17, 2008 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 380464 through 380469 and 380470
through 380798 in the amount of $2,093.603.45 and dated
December 1, 2008.
2. Payroll
F4.9.2
Payroll check numbers 525041 through 525196 in the
amount of $431,707.08 and electronic deposit transmissions
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Finance Committee Minutes December 1, 2008
Payroll check numbers 525041 through 525196 in the
amount of $431,707.08 and electronic deposit transmissions
in the amount of $1,245,458.06 for a grand total of
$1,677,165.14 for the pay period covering November 13,
2008 to November 26, 2008.
B. Contract Administration
1. Human Resources Project No. CP0607
City Council award Project No. CP0607, Contract No.
08.01.114, YMCA Abatement and Demolition Project (Base
Bid and Alternate Bid #1) to DMJ, Inc in the amount of
$161,102.00.
Committee members reviewed the consent items and briefly discussed
vouchers 380528, 380537, 380569, 380571, 380585, 380616, 380656,
380733, and 380769.
Vice Chair Singer moved and Member Peloza seconded to approve the
consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6215
F3.22
An Ordinance of the City Council of the City of Auburn,
Washington, adopting the 2009-2010 Biennial Budget for the
City of Auburn, Washington
Committee Members reviewed Ordinance No. 6215.
Vice Chair Singer moved and Member Peloza seconded to approve
Ordinance No. 6215.
MOTION CARRIED. 3-0.
B. Resolutions
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Finance Committee Minutes December 1, 2008
1. Resolution No. 4424
F4.3
A Resolution of the City Council of the City of Auburn,
Washington, providing for amendment to the City of Auburn
Fee Schedule to adjust for 2009 fees
City Attorney Heid reported that the fee schedule is reviewed each year in
an effort to keep fees charged by the City in parity with actual costs.
Attorney Heid distributed a corrected Page 9 which corrects an item in
Table 1-A Building Permit Fees, third row, which originally changed the
fee from $18.00 to $19.00 and has been corrected to show the fee
changed from $18.00 to $18.60.
Assistant Planning Director Kevin Snyder explained that there was a
simple rounding error which caused the third row fee to be higher than the
fourth row fee. The fees are constructed to become incrementally higher
according to higher valuations. The modified schedule corrects the
rounding error.
In response to questions from Member Peloza, City Attorney Heid
explained that each department identifies fees that do not reflect actual
costs to the City in an effort to determine equitable increases.
Mayor Lewis noted that departments endeavor to determine total cost
recovery and also perform cost comparisons with other cities similar to
Auburn.
Committee Members discussed in detail methods used for determining
fee increases including total cost recovery within each department, how
and when the Cost of Service Study would be implemented once
completed and related adjustments of fees, transportation impact fees,
transparency of costs, and ramifications related to allowing exemptions of
fees to certain uses.
Vice Chair Singer inquired regarding Page 9, Grading and Filling Fees,
Base Fee which was changed from $300.00 to $350.00.
Assistant Planning Director Snyder stated that is should have been a
3.5% increase and the amount should read $311.00 not $350.00
Vice Chair Singer expressed concerns regarding some of the increases in
specific land use fees and fees charged to day care centers. Vice Chair
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Finance Committee Minutes December 1, 2008
Singer stated that she feels the fee increases are inconsistent and
indicated that she will be voting against Resolution No. 4424.
Member Peloza moved to approve Resolution No. 4424. Chair Backus
concurred.
MOTION CARRIED. 2-1. Vice Chair Singer voted no.
V. DISCUSSION ITEMS
A. Auburn Area Chamber of Commerce Visitor Information
Auburn Area Chamber of Commerce President Nancy Wyatt
referred Committee Members to documentation as distributed in
the agenda. Ms. Wyatt briefed the Committee on the contract for
services with the Chamber, which will remain the same for 2009,
and an increase in fees related to the 2009 tourism contract, which
will increase from $40,000.00 to $42,000.00.
Discussion followed regarding the distribution of the Community
Directories and Local Area Maps and additional locations that
might be added, including the Golf Course Pro Shop.
B. Consultant Agreement AG-S-022-09 with Vadis
Finance Director Coleman stated that this is a two year contract
which ties in with the City's biennial budget and it also includes the
annexation areas.
C. Resolution No. 4429
A3.7.1
A Resolution of the City Council of the City of Auburn, Washington,
repealing Resolution No. 4281 passed December 17, 2007, and
designating the members, powers, duties and meeting times and
days of all standing committees of the City Council of the City of
Auburn
Member Peloza noted that reference to "Mayor Pro Tem" should
read "Deputy Mayor".
D. Resolution No. 4430
Risk Manager Roscoe reported that the amendment pertains to the
lease of additional space of Suite 300 in the proposed City Hall
Annex. The space would be available for Emergency Management
staff. Resolution No. 4430 will be brought forward at the December
15, 2008 meeting.
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Finance Committee Minutes December 1, 2008
E. South Correctional Entity Facility and South Correctional
Entity Facility Development Authority (SCORE)
Director Coleman distributed a handout on SCORE and reviewed
member contributions, site inspection and feasibility, billing for
design, future contributions due in March 2009 which will require a
budget amendment, the schedule of construction, total project cost
summary, and preliminary financing estimate.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:29 p.m.
APPROVED THE DAY OF DECEMBER 2008.
Nancy Backus, Chair
I:\clerk\finance\fca\2008fcm 12-01
Cathy Richardson, Deputy City Clerk
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