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CITY OF * CITY COUNCIL
B u R--N MEETING AGENDA
WASHINGTON December 1, 2008 7:30 PM
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill
Peloza, Lynn Norman and Virginia Haugen.
Staff members present included: Principal Planner Elizabeth
Chamberlain, City Attorney Daniel B. Heid, Assistant Planning,
Director Kevin Snyder, Public Works Director Dennis Dowdy,
Finance Director Shelley Coleman, Chief of Police Jim Kelly, Parks,
Arts and Recreation Director Daryl Faber, Information Services
Director Lorrie Rempher, Risk Manager Rob Roscoe, Special
Events Coordinator Kristy Pachciarz, and Deputy City Clerk Cathy
Richardson.
C. Announcements and Appointments
1. Announcements
a) Proclamation - "Miss Auburn Scholarship
Program"
Mayor Lewis read and presented the Miss Auburn
Scholarship Program proclamation to the following
Board Members:
Secretary Kathy Lewis
Co-Executive Director Donna Hamilton
Co-Executive Director Julie Poe
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City of Auburn Council Meeting Minutes December 1. 2008
President Nancy Backus
Ms. Poe thanked Mayor Lewis and Councilmembers
for their support and for use of City of Auburn facilities
for various events for the Miss Auburn Scholarship
Program
The following Miss Auburn contestants were present:
Contestant Name Sponsor
Stephanie Burger Soroptomist International of Auburn
Anne Partridge Auburn Noon Lions Club
Elizabeth Diachenko HBT Insurance
Alisha Putz Poe Construction
Kahiani Badeaux Don Small & Sons
Amanda Hanier Sound Credit Union
Cathrine Schukar Select Photography
Aline Golden Shred It Western Washington
Malia Oshiro Kiwanis Club of Auburn
Colleen Rudd Scotties Construction
Cecilia Coon Fitchet and Benedict
Quincy Mortimer John L Scott
Gina Howick Kiwanis Club of the Valley
Caitlyn Pritchard Rotary Club of Auburn
Holly Ackerman Columbia Bank
Alicia Wallace Segale Properties
Erin Williams Golden Shears
Jamie Ritsan American Business Solutions
Ami Moore Cascade Skin and Eye Care
Kelsi Hesseltine Sterling Savings Bank
b) 2009 Learning Resources Network (LERN)
International Award for Excellence in
Programming to the City of Auburn for
"Petpalooza"
Parks, Arts and Recreation Director Daryl Faber
expressed his pleasure on receiving the 2009 LERN
International Award for Excellence in Programming on
behalf of the City of Auburn. He displayed a Power
Point presentation on the Petpalooza event.
Approximately 50 individuals and pets participated in
the pet parade and there were over 6,000 people in
attendance. Director Faber reviewed the many
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City of Auburn Council Meeting Minutes December 1. 2008
events held throughout the day. The event drew
vendors from all over the Puget Sound region and
participants from Bellingham to Vancouver.
Petpalooza was sponsored by radio station KKWF
100.7 The Wolf, Tiki Tails Dog Salon, Reber Ranch,
and Sterling Savings. Director Faber recognized the
extraordinary efforts of Special Events Coordinator
Kristy Pechciarz for the organization of this event.
Director Faber also introduced the new Parks mascot
"Parker the Squirrel". Director Faber reported on the
LERN program.
Mayor Lewis presented the 2009 LERN International
Award for Excellence in Programming to Ms.
Pechciarz and Director Faber. Mayor Lewis
commended the efforts of Ms. Pechciarz and all
Parks Department staff for the coordination of the
Petpalooza event.
2. Appointments
There was no appointment for City Council consideration.
D. Agenda Modifications
Agenda modifications included the transmittal of correspondence
dated and received this afternoon related to the public hearing on
the moratorium extension under Item II.A.1, revised draft minutes
of the November 19, 2008 Community Center Committee meeting
transmitted under Item III.E, the addition of a contract
administration item for Project No. CP0607 including a corrected
Budget Status Sheet under Item V.C.5, transmittal of revised
Ordinance No. 6215 distributed prior to the Council meeting under
Item VIII.A.3, the addition of Ordinance No. 6219 under Item
VIII.A.4, and corrected Exhibit A on page 9 of Resolution No. 4424
which corrected the Grading and Filling Base Fee from $350.00 to
$311.00 and Table 1A, Building Permit Fee, third item from $19.00
to $18.60 under Item VIII.B.2 of these minutes.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Moratorium Extension
03.10.1
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City of Auburn Council Meeting Minutes December 1. 2008
Resolution No. 4357, adopted May 19, 2008, established an
initial six-month moratorium on the filing of applications for
conditional use permits (CUP) for property located within the
R-2 Single Family Residential District, the R-3 Two-Family
(Duplex) Residential District and the C-1 Light Commercial
District within the City of Auburn, including, specifically,
CUPs pursuant to Section 18.14.030 of the Auburn City
Code (ACC), paragraphs (C), (F) and (H) for the R-2 District;
CUPs pursuant to Section 18.16.030 ACC, paragraphs (G)
and (J) for the R-3 District; and CUPs pursuant to Section
18.26.030 ACC, paragraph (A) for the C-1 District. On
November 3, 2008, the City Council adopted Resolution No.
4412 extending the moratorium for an additional six months.
RCW 35A.63.220 requires the Council to conduct a public
hearing on this moratorium within sixty days.
Principal Planner Elizabeth Chamberlain reported that the
purpose for the proposed moratorium is for specific uses for
Conditional Use Permits for multi-family and professional
office development within R2 and R3 zoning districts, and
multi-family development within C1, Light Commercial,
zoning districts. The moratorium will allow the City additional
time to conduct an overall City Code update while reviewing
permitted uses in those specific zoning districts as well as
other Code amendments. The City recently contracted with
a consultant and also organized a group to assist staff with
the review of the City Code. Staff will be conducting open
houses in the future and will also send notifications to
specific neighborhoods as requested at previous public
hearings with regard to Code amendments.
At 7:55, Mayor Lewis opened the public hearing.
Herman Ansingh, 909 5th Street NE, Auburn
Mr. Ansingh inquired whether it is the City's Intention to
review all of the City Code with regard to development or
specifically the neighborhood of H Street to 5th Street NE.
Mayor Lewis reported that the underlying reason for review
of the City Code is related to the City Council's decision to
remove itself from the quasi judicial role on land actions.
Prior to removing itself from that role, Council wishes to
review all areas of the City Code related to land actions to
ensure that they are comfortable that there are sufficient
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City of Auburn Council Meeting Minutes December 1. 2008
safeguards in the Code to protect the citizens with regard to
development.
Jenny Anderson, 635 H Street SE, Auburn
Ms. Anderson referred to correspondence sent by her
husband earlier today and requested clarification on
notification to citizens regarding open houses or public
hearings. Ms. Anderson also expressed concerns regarding
preservation of older neighborhoods and the need for
someone with local knowledge of and interest in the City of
Auburn to oversee the Code revisions.
Mayor Lewis stated that the reason that the City Council
removed itself from the quasi judicial role was for liability
purposes. If Council were to continue in that role, there was
a good possibility that the City would lose its insurance. By
removing the Council from the quasi judicial role,
Councilmembers are in a position to speak as a citizen and
participate in public hearings as well.
There being no further public comment, Mayor Lewis closed
the public hearing.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
Candice Maxwell, 641 H Street NE, Auburn
Ms. Maxwell thanked Mayor Lewis and Councilmembers for speed
bumps recently installed in her neighborhood.
C. Correspondence
No additional correspondence was received for Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported that Municipal Services met on November
24, 2008 at 3:30 p.m. The Committee discussed and recommends
approval of Ordinance No. 6210. The Committee also discussed
an ordinance related to false alarms, received updates on the
South County Correctional Entity known as SCORE and safety
cameras at the Auburn Municipal Airport. The next regular meeting
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City of Auburn Council Meeting Minutes December 1, 2008
of the Municipal Services Committee is scheduled for December 8,
2008 at 3:30 p.m.
B. Planning & Community Development
Chair Norman reported that the Planning and Community
Development Committee met on November 24, 2008 at 5:00 p.m.
The Committee discussed and recommends approval of Ordinance
No. 6212 and Resolution No. 4422. The Committee also discussed
and received a presentation on Council's quasi judicial role,
Ordinance No. 6214, and the 2009 Citizens Survey.
Councilmember Wagner also reported on a joint meeting between
the Community Center Committee and the Multi Cultural Round
Table. The next regular meeting of the Planning and Community
Development Committee is scheduled for December 8, 2008 at
5:00 p.m.
C. Public Works
Chair Wagner reported that the Public Works Committee met today
at 3:30. The Committee discussed and recommends approval of
contract administration items and Ordinance No. 6219. The
Committee also received an update on SCORE, and discussed
Resolution No. 4424, policies and criteria for the Comprehensive
Sanitary Sewer Plan and Comprehensive Stormwater, design
standards, and the capital projects status report. The next regular
meeting of the Public Works Committee is scheduled for December
15, 2008 at 3:30 p.m.
D. Finance
Chair Backus reported that the Finance Committee met this
evening at 6:30. The Committee discussed and recommends
approval of claims and payroll vouchers, contract administration for
Project No. CP0607, Ordinance No. 6215, and Resolution No.
4424. The Committee also discussed Auburn Area Chamber of
Commerce visitor information, a Consultant Agreement with
VADIS, Resolution No. 4429, and SCORE. The Committee also
discussed Resolution No. 4430 and Ordinance No. 6219. The next
regular meeting of the Finance Committee is scheduled for
December 15, 2008 at 6:30 p.m.
E. Community Center
Chair Wagner reported that the Community Center Committee met
on November 19, 2008 at 2:00 p.m. The Committee discussed the
YMCA building demolition project and removal of the ACAP
building. The Committee also received updates on the budget,
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City of Auburn Council Meeting Minutes December 1, 2008
project schedule, and SEPA process. Opening of the Community
Center is anticipated for 2010. The Committee also received
design and Leadership in Energy and Environmental Design
(LEED) certification updates, reviewed public art activity and
furniture costs, and displayed an activity cart mock-up. The next
meeting of the Community Center Committee is tentatively
scheduled for January 16, 2009 at 1:00 p.m.
F. Downtown Redevelopment
Chair Norman reported that the meeting of the Downtown
Redevelopment Committee is scheduled for December 9, 2008 at
4:00 p.m.
G. Committee on Committees
Chair Wagner reported that the Committee on Committees met this
evening at 7:15 p.m. The Committee discussed Resolution No.
4429 and removed it from this evening's Council agenda. The next
meeting of the Committee on Committees is scheduled for
December 15, 2008 at 7:15 p.m.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
Deputy Mayor Singer reported she swore in two police officers this
week. She also welcomed local farmers at the Farmer's Market
meeting and open house, welcomed the Board of Enterprise
Seattle and was privileged to present an award to David Allen from
McKinstry from Auburn and the region for his leadership in green
building. She also attended an Auburn Tourism Board meeting.
Deputy Mayor Singer commented that speed limit signs in school
zones and the meaning of "when children are present" means that
children are within. 300 feet of the sign and vehicle speeds should
be reduced to 20 miles per hour.
Councilmember Peloza reported that the Water Resource Inventory
Area (WRIA 9) Salmon Recovery Board recently announced that
the Pautke Levy restoration project on Green River, which is at
miles 32 and 33 and located southeast of Main Street on B Street,
was recognized as a WOW project out of 131 statewide projects
He also attended the Puget Sound Partnership Ceremony at the
Seattle Aquarium. The Partnership Action Agenda was approved
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City of Auburn Council Meeting Minutes December 1. 2008
to clean up Puget Sound by year 2020. Councilmember Peloza
reviewed the Partnership Action Agenda. He also attended the
Farmers Market Committee meeting at which vendors were
welcomed by Deputy Mayor Singer. As of this date, the Committee
has received monies for 12 stalls. Councilmember Peloza thanked
Mayor Lewis and staff for their support of the Farmer's Market
meeting.
B. From the Mayor
Mayor Lewis reported on the Suburban Cities meeting and
expressed his appreciation of Council's work on various local and
regional committees and commissions and their participation in
various Auburn neighborhood meetings. Mayor Lewis commented
on the success of the neighborhood meetings and innovative
solutions to neighborhood issues offered by staff and citizens.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
1. Minutes of the November 17, 2008 regular City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Claims
Claims check numbers 380464 through 380469 and 380470
through 380798 in the amount of $2,093.603.45 and dated
December 1, 2008.
2. Payroll
Payroll check numbers 525041 through 525196 in the
amount of $431,707.08 and electronic deposit transmissions
in the amount of $1,245,458.06 for a grand total of
$1,677,165.14 for the pay period covering November 13,
2008 to November 26, 2008.
C. Contract Administration
1. Public Works Project No. CP0812
04.9.1 CP0812
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City of Auburn Council Meeting Minutes December 1. 2008
City Council approve Final Pay Estimate No. 1 to Small
Works Contract No. 08-16 in the amount of $117,365.60, for
a total contract price of $117,365.60, with Doolittle
Construction and accept construction of Project No.
CP0812, 2008 Citywide Arterial Crack Seal Project.
2. Public Works Project No. CP0810
04.10.2 CP0810
City Council approve Final Pay Estimate No. 1 to Small
Works Contract No. 08-11 in the amount of $46,491.84, for
a total contract price of $46,491.84 with Dennis R. Craig
Construction and accept construction of Project No.
CP0810, SE 316th Place Traffic Calming Improvements.
3. Public Works Project No. CP0759
04.12.1 CP0759
City Council approve Final Pay Estimate No. 3 to Contract
08-07 in the amount of $43,829.90, for a total contract price
of $124,626.50 with Rodarte Construction and accept
construction of Project No. CP0759, Olympic Middle School
Pedestrian Improvements.
4. Airport Hangar Repair Project No. MS0802
04.4.9.2
City Council approve Final Pay Estimate No. 1 to Small
Works Contract 08-05 in the amount of $50,830.95 for a
total contract price of $53,276.41 with Chet William
Construction, Inc. and accept construction of Project No.
MS0802, Auburn Airport North Hanger Repair Project.
5. Human Resources Project No. CP0607
05.2 CP0607
City Council award Project No. CP0607, Contract No.
08.01.114, YMCA Abatement and Demolition Project (Base
Bid and Alternate Bid #1) to DMJ, Inc in the amount of
$161,102.00.
Deputy Mayor Singer moved and Councilmember Wagner
seconded to approve the consent agenda.
MOTION CARRIED. 6-1. Councilmember Haugen voted no.
VI. UNFINISHED BUSINESS
There was no unfinished business.
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City of Auburn Council Meeting Minutes December 1. 2008
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6210
01.8
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 10.12.125 of the Auburn
City Code relating to speed limits in school zones
Councilmember Wagner moved and Councilmember Cerino
seconded to introduce and adopt Ordinance No. 6210.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Ordinance No. 6212
03.4.3
An Ordinance of the City Council of the City of Auburn,
Washington, relating to planning; adopting Comprehensive
Plan map and text amendments pursuant to the provisions
of RCW Chapter 36.70A
Councilmember Norman moved and Councilmember
Backus seconded to introduce and adopt Ordinance No.
6212.
Councilmember Haugen indicated that she is opposed to
Text Amendments #2, #3 and #4 of Ordinance No. 6212.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
3. Ordinance No. 6215
F3.22
An Ordinance of the City Council of the City of Auburn,
Washington, adopting the Final Budget for the City of
Auburn, Washington, for the years 2009 - 2010
Councilmember Backus moved and Deputy Mayor Singer
seconded to introduce and adopt revised Ordinance No.
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City of Auburn Council Meeting Minutes December 1. 2008
6215, including correction of a scriveners error on page 3 of
4 from "three" to "three and one half' per cent.
Councilmember Haugen expressed opposition to Ordinance
No. 6215.
Deputy Mayor Singer thanked staff for their work and the
reductions made to bring forward a balanced budget.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
4. Ordinance No. 6219
A3.4.1
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6183 to extend the
effective date
Councilmember Norman moved and Councilmember
Backus seconded to introduce and adopt Ordinance No.
6219.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
B. Resolutions
1. Resolution No. 4422
A3.16.7
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement for Professional Services between the City of
Auburn and Soundview Consultants, LLC for wetland
mitigation permitting
Councilmember Norman moved and Councilmember
Backus seconded to adopt Resolution No. 4422.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
2. Resolution No. 4424
F4.3
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City of Auburn Council Meeting Minutes December 1. 2008
A Resolution of the City Council of the City of Auburn,
Washington, providing for amendment to the City of Auburn
Fee Schedule to adjust for 2009 fees
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4424.
Deputy Mayor Singer and Councilmember Haugen
expressed opposition to Resolution No. 4424.
MOTION CARRIED. 5-2 Deputy Mayor Singer and
Councilmember Haugen voted no.
3. Resolution No. 4429
A3.7.1
A Resolution of the City Council of the City of Auburn,
Washington, repealing Resolution No. 4281 passed
December 17, 2007, and designating the members, powers,
duties and meeting times and days of all standing
committees of the City Council of the City of Auburn
Resolution No. 4429 was continued to the December 15,
2008 City Council meeting.
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:49 p.m.
APPROVED THE DAY OF DECEMBER 2008.
Peter B. Lewis, Mayor Cathy Richardson, Deputy City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
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