HomeMy WebLinkAboutITEM III-D
FINANCE COMMITTEE
DECEMBER 15, 2008
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Chair Backus, Vice Chair Sue Singer and Member Bill
Peloza were present. Present during the meeting were Mayor Peter B.
Lewis, Human Resources/Risk and Property Management Director
Brenda Heineman, Finance Director Shelley Coleman, Deputy Chief of
Police Bob Lee, Assistant Police Chief Larry Miller, Information Services
Director Lorrie Rempher, Assistant Planning Director Kevin Snyder,
Economic Development Planner Al Hicks, City Attorney Daniel B. Heid,
and City Clerk Danielle Daskam. Also present was Jeff Oliphant of
Auburn Professional Plaza, LLC.
II. APPROVAL OF MINUTES
A. Minutes of the December 1, 2008 Finance Committee meeting.
Vice Chair Singer moved and Member Peloza seconded to
approve the December 1, 2008 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 380799 through 380809 and 380927
through 381381 in the amount of $2,981.502.94 and dated
December 15, 2008.
2. Payroll
F4.9.2
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Finance Committee Minutes December 15, 2008
Payroll check numbers 525197 to 525326 in the amount of
$827,897.27 and electronic deposit transmissions in the
amount of $1,192,335.45 for a grand total of $2,020,232.72
for the pay period covering November 27, 2008 to
December 10, 2008.
Committee members reviewed the consent items.
Vice Chair Singer moved and Member Peloza seconded to
approve the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6220
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget Ordinance as amended by Ordinance Nos.
6086, 6092, 6103,6119, 6124, 6127, 6128, 6132, 6133,
6144, 6145, 6164, 6168, 6179, 6180, 6201 and Ordinance
No. 6209 authorizing amendment to the City of Auburn
2007-2008 Budget as set forth in Schedule “A”
Ordinance No. 6220 was discussed at the December 1,
2008 Finance Committee meeting.
Vice Chair Singer moved and Member Peloza seconded to
approve Ordinance No. 6220.
MOTION CARRIED. 3-0.
B. Resolutions
1. Resolution No. 4425
A3.16.11, A3.16.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and the City Clerk to
execute an Agreement for Services between the City of
Auburn and The Auburn Area Chamber of Commerce to
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Finance Committee Minutes December 15, 2008
operate a Visitor Information Center, promote tourism
awareness within the City, and to provide services
associated with supporting the City’s economic development
efforts
Vice Chair Singer suggested that a visitor information sign
needs to be placed on the exterior of the tourism office.
Vice Chair Singer proposed amending the agreement to
include provision for a visitor information sign.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4425 with an amendment to the
second bullet on page 8 of 10 of Exhibit A, Tasks and
Services to insert the words “exterior signage” so as to read
in part: “. . .sufficient space, exterior signage, display racks
. . .”
MOTION CARRIED UNANIMOUSLY. 3-0.
2. Resolution No. 4427
A3.13.13, A3.16.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute an agreement with Thompson Smitch Consulting
Group, Inc. to assist the City to secure water rights from the
Washington State Department of Ecology for the purposes
of meeting the City’s water needs
Committee members reviewed Resolution No. 4427.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4427.
MOTION CARRIED UNANIMOUSLY. 3-0.
3. Resolution No. 4428
A3.16.3
A Resolution the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
2
execute a contract with Washington Advocates, LLC, for
consulting services
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Finance Committee Minutes December 15, 2008
Committee members reviewed Resolution No. 4428. Mayor
Lewis stated the consultant will conduct tasks related to
projects involving the City and potential federal funding, and
especially in light of the federal stimulus packages.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4428.
MOTION CARRIED UNANIMOUSLY. 3-0.
4. Resolution No. 4430
A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute an Amendment to Lease Agreement between the
City of Auburn and Auburn Professional Plaza, LLC
Committee members reviewed Resolution No. 4430. The
resolution was discussed at the December 1, 2008 Finance
Committee meeting. The lease amendment provides for
additional space in the Annex for Emergency Management
staff and Finance staff.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4430.
MOTION CARRIED UNANIMOUSLY. 3-0.
5. Resolution No. 4431
F4.6.1
A Resolution of the City Council of the City of Auburn,
Washington, declaring certain items of property as surplus
and authorizing their disposal
Committee members reviewed Resolution No. 4431.
Committee members suggested including reasons for
surplus on the agenda bill for each item.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4431.
MOTION CARRIED UNANIMOUSLY. 3-0.
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Finance Committee Minutes December 15, 2008
6. Resolution No. 4436
A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute a Parking Garage Lease Agreement between the
City of Auburn and Auburn Professional Plaza, LLC
Committee members reviewed Resolution No. 4436. Human
Resources/Risk and Property Management Director
Heineman explained that the parking garage lease
agreement between the City and Auburn Professional Plaza
is for the lease of a minimum of 10 and up to a maximum of
50 parking stalls for an initial term of fifteen years for
parking stalls under the ownership of the City in the garage
being built by Auburn Regional Medical Center. The lease
rate per stall is $70 plus operating expenses per stall per
month.
Vice Chair Singer moved and Member Peloza seconded to
approve Resolution No. 4436
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Public Defense Service Contract with Matthew J. Rusnak
Committee members reviewed a public defense services contract
with Matthew J. Rusnak for the term January 1, 2009 to June 30,
2009. Human Resources/Risk and Property Management Director
Heineman recalled that the Council had previously approved a
public defense services contract with the firm of Stirbis and Stirbis
for 2009 and 2010. Following further review, the City terminated
the contract with Stirbis and Stirbis. The proposed contract
extends the existing contract with Matthew J. Rusnak for six
months. A new selection process for public defense services will
begin after the first of the year.
B. Resolution No. 4426
F2.4.9 LID 350
A Resolution of the City Council of the City of Auburn, Washington,
fixing a time and place for hearing on the Final Assessment Roll for
Local Improvement District No. 350, and directing that notice
thereof be given in the manner required by law
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Finance Committee Minutes December 15, 2008
Committee members reviewed Resolution No. 4426. The
resolution sets the hearing date on the final assessment roll for LID
350.
C. Ordinance No. 6214
F4.3
An Ordinance of the City Council of the City of Auburn,
Washington, amending Sections 19.02.115, 19.02.120, 19.02.130
and 19.02.140 of the Auburn City Code relating to school impact
fees
Committee members reviewed Ordinance No. 6214. The
ordinance was reviewed previously by the Planning and
Community Development Committee.
rd
D. 3 Quarter 2008 Summaries
Committee members reviewed the third quarter 2008 summaries.
The summaries highlight revenues and expenditures and are
based on financial data posted prior to November 3, 2008.
E. Ordinance No. 6216
O1.8
An Ordinance of the City Council of the City of Auburn,
Washington, amending Chapter 9.30 of the Auburn City Code
relating to false alarms
(Ordinance No. 6216 was discussed immediately following Item
V.A of these minutes.)
Vice Chair Singer questioned the annual alarm registration fees.
Finance Director Coleman explained that the fees are based on the
cost of administration/operation of the false alarm program.
Assistant Police Chief Miller added that the administration of the
false alarm ordinance will be outsourced.
Ordinance No. 6216 will be removed from this evening’s Council
agenda and returned to the Municipal Services Committee for
further review.
F. Resolution No. 4429
A3.7.1
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Finance Committee Minutes December 15, 2008
A Resolution of the City Council of the City of Auburn, Washington,
repealing Resolution No. 4281 passed December 17, 2007, and
designating the members, powers, duties and meeting times and
days of all standing committees of the City Council of the City of
Auburn
Resolution No. 4429 will be further reviewed by the Committee on
Committees later this evening. Vice Chair Singer solicited
Committee members for any comments or concerns regarding the
resolution.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:15 p.m.
APPROVED THE DAY OF JANUARY 2009.
Nancy Backus, Chair Danielle Daskam, City Clerk
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