HomeMy WebLinkAboutITEM V-C-1CITY OF_
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WASH[NGTON
AGENDA BILL APPROVAL FORM
Agenda Subject:
Date:
Building Commissioning Services for the Community Center & Activity
December 29, 2008
Center at Les Gove Park.
Project No. CP0607
Department:
Attachments:
Budget Impact:
Human Resources
Budget Status Sheet
$ 41,670.00
Administrative Recommendation:
City Council approve an Agreement for Consulting Services with Keithly Barber, Inc in the amount of
$41,670.00 to provide Fundamental and Enhanced Commissioning Authority services relating to the
Community Center Project.
Background Summary:
This is a contract for Building Commissioning Services as required for participation in the LEEDO
Program and the Puget Sound Energy Grant Program.
S0105-1
A3.16.6, 04.4.13
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport 0 Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ❑ Planning
❑ Park Board ❑ Public Works
❑ Legal ❑ Police
❑ Planning Comm. 0 Community Center
0 Human Resources
❑ Information Services
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Backus
Staff: Heineman
Meetin Date: Janua 5, 2009
Item Number: V.C.1
AUBURN *MORE THAN YOU 1CvtAGiNED
E:WGENDA\S0105-1 B CP0607 BudgetStatusSheet.xls
BUDGET STATUS SHEET
1 of 1
Project No: CP0607 Project Title: Building Commissioning Services for Community/ Activity Centers
Project Manager: Steven Burke
* Initiation/Consultant Agreement
Initiation Date: 0 Permision to Advertise Date: December 29, 2008
Advertisement Date: 0 Contract Award
Award Date: Q Change Order Approval
Q Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budaeted (Funds Availablel
Funding
Prior Years
2007
2008
Future Years
Total
321 FUND - Community Center
570,798
570,798
0
0
Total
0
0
570,798
0
570,798
Estimated Cost (Funds Needed)
Activity
Prior Years
2007
2008
Future Years
Total
Design Engineering - City Costs
p
Design Engineering - Consultant Costs
41,670
41,670
Property Acquisition
p
Property Acquisition - Consultant Costs
p
Construction Estimate
p
Project Contingency (15%)
p
Other -(Indicate what it is)
p
Construction Engineering - City Costs
p
Construction Engineering - Consultant Costs
p
Total
0
0
41,670
0
41,670
in the Budget Status Sections indicates Money the City has available.
CITY OF AUBURN
AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT made and entered into on this day of ,
2008, by and between the City of Auburn, a municipal corporation of the State of Washington,
hereinafter referred to as "City" and Keithly Barber Associates, Inc., 14237R Ambaum Blvd.
SW, Burien, WA 98166 hereinafter referred to as the "Consultant."
WITNESSETH:
WHEREAS, the City is engaged in or readying itself to be engaged in its project of
General Construction, and is in need of services of individuals, employees or firms for building
commissioning work on said project; and,
WHEREAS, the City desires to retain the Consultant to provide certain services in
connection with the City's work on said project; and,
WHEREAS, the Consultant is qualified and able to provide consulting services in
connection with the City's needs for the above-described work/project, and is willing and
agreeable to provide such services upon the terms and conditions herein contained.
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Services.
The Consultant agrees to perform in a good and professional manner the tasks described
on Exhibit "A" attached hereto and incorporated herein by this reference, with that degree
of care and skill ordinarily exercised under similar conditions by professional consultants
practicing in the same discipline at the same time and location. (The tasks described on
Exhibit "A" shall be individually referred to as a"task," and collectively referred to as
the "services.") The Consultant shall perform the services as an independent contractor
and shall not be deemed, by virtue of this Agreement and the performance thereof, to
have entered into any partnership, joint venture, employment or other relationship with
the City.
2. Additional Services.
From time to time hereafter, the parties hereto may agree to the performance by the
Consultant of additional services with respect to related work or projects. Any such
agreement(s) shall be set forth in writing and shall be executed by the respective parties
prior to the Consultant's performance of the services there under, except as may be
provided to the contrary in Section 3 of this Agreement. Upon proper completion and
execution of an addendum (agreement for additional services), such addendum shall be
incorporated into this Agreement and shall have the same force and effect as if the terms
of such addendum were a part of this Agreement as originally executed. The
performance of services pursuant to an addendum shall be subject to the terms and
conditions of this Agreement except where the addendum provides to the contrary, in
which case the terms and conditions of any such addendum shall control. In all other
Page 1 of 8 Agreement for Consultant Services
respects, any addendum shall supplement and be construed in accordance with the terms
and conditions of this Agreement.
3. Performance of Additional Services Prior to Execution of an Addendum.
The parties hereby agree that situations may arise in which services other than those
described on Exhibit "A" are desired by the City and the time period for the completion
of such services makes the execution of addendum impractical prior to the
commencement of the Consultant's performance of the requested services. The
Consultant hereby agrees that it shall perform such services upon the oral request of an
authorized representative of the City pending execution of an addendum, at a rate of
compensation to be agreed to in connection therewith. The invoice procedure for any
such additional services shall be as described in Section 7 of this Agreement.
4. Consultant's Representations.
The Consultant hereby represents and warrants that he has all necessary licenses and
certifications to perform the services provided for herein, and is qualified to perform such
services.
5. Cit 'sponsibilities.
The City shall do the following in a timely manner so as not to delay the services of the
Consultant:
a. Designate in writing a person to act as the City's representative with respect to the
services. The City's designee shall have complete authority to transmit
instructions, receive information, interpret and define the City's policies and
decisions with respect to the services.
b. Furnish the Consultant with all information, criteria, objectives, schedules and
standards for the project and the services provided for herein.
c. Arrange for access to the property or facilities as required for the Consultant to
perform the services provided for herein.
d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other
documents prepared by the Consultant and render decisions regarding such
documents in a timely manner to prevent delay of the services.
6. Acceptable Standards.
The Consultant shall be responsible to provide, in connection with the services
contemplated in this Agreement, work product and services of a quality and professional
standard in accordance with paragraph 1 herein and which is acceptable to the City.
7. Compensation.
As compensation for the Consultant's performance of the services provided for herein,
the City shall pay the Consultant the fees and costs specified on Exhibit "B" attached
hereto and made a part hereof (or as specified in an addendum). The Consultant shall
submit to the City a monthly invoice or statement of time spent on tasks included in the
scope of work provided herein, and the City shall process the invoice or statement in the
next billing/claim cycle following receipt of the invoice ar statement, and shall remit
payment to the Consultant 30 days thereafter receipt of invoice and in the normal course,
subject to any conditions or provisions in this Agreement or addendum.
Page 2 of 8 Agreement for Consultant Services
Time for Performance and Term of Agreement.
The Consultant shall perform the services provided for herein in accordance with the
direction and scheduling provided on Exhibit "C" attached hereto and incorporated herein
by this reference, unless otherwise agreed to in writing by the parties. The Term of this
Agreement shall commence on the date of receipt by the Consultant, of a written Notice
to Proceed and shall terminate upon completion of the performance of the scope of work
provided herein, according to the schedule provided on Exhibit "C" attached hereto,
unless otherwise agreed to in writing by the parties.
9. Ownership and Use of Documents.
All documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials created or otherwise prepared by
the Consultant as part of his performance of this Agreement (the "Work Products") shall
be owned by and become the property of the City, and may be used by the City for any
purpose beneficial to the City. The City understands and agrees that it shall not use the
work product of Consultant for other purposes than intended under this agreement, or
under an Addendum, without the prior written permission of the Consultant. Otherwise,
such uses shall be at the City's or User's sole risk and without any liability to Consultant.
10. Records Inspection and Audit.
All compensation payments shall be subject to the adjustments for any amounts found
upon audit or otherwise to have been improperly invoiced, and all records and books of
accounts pertaining to any work performed under this Agreement shall be subject to
inspection and audit by the City for a period of up to three (3) years from the final
payment for work performed under this Agreement.
11. Continuation of Performance.
In the event that any dispute or conflict arises between the parties while this Contract is in
effect, the Consultant agrees that, notwithstanding such dispute or conflict, the Consultant
shall continue to make a good faith effort to cooperate and continue work toward
successful completion of assigned duties and responsibilities.
12. Administration of Agreement.
This Agreement shall be administered by Kent Barber, Principal on behalf of the
Consultant, and by the Mayor of the City, or designee, on behalf of the City. Any written
notices required by the terms of this Agreement shall be served on or mailed to the
following addresses:
City of Auburn
Steven Burke, Project Mgr.
Auburn City Hall
25 West Main
Auburn, WA 98001-4998
(253) 876-1946 FAX (253) 333-8890
E-Mail: sburkea,auburnwa.gov
Consultant
Keithly Barber, Inc
Kent Barber, Principal
14237R Ambaum Blvd. SW
Burien, WA 98166
(206)835-8254 FAX (206)246-1691
E-Mail: kent@keithlybarber.com
Page 3 of 8 Agreement for Consultant Services
13. Notices.
All notices or communications permitted or required to be given under this Agreement
shall be in writing and shall be deemed to have been duly given if delivered in person or
deposited in the United States mail, postage prepaid, for mailing by certified mail, return
receipt requested, and addressed, if to a party of this Agreement, to the address for the
party set forth above, or if to a person not a party to this Agreement, to the address
designated by a party to this Agreement in the foregoing manner.
Any party may change his, her or its address by giving notice in writing, stating his, her
or its new address, to any other party, all pursuant to the procedure set forth in this
section of the Agreement. Consultant shall not be responsible for damages arising from
any delays for causes beyond it's reasonable control. Such causes include force majeure
events, acts of God, strikes, severe weather disruptions, riots terrorist acts, wars, or
failure of any government agency to act in a timely manner. If the delays resulting from
such causes increase the cost, or time required by the Consultant to perform its services,
then Consultant shall seek an equitable adjustment in schedule and/ or compensation.
Neither party herein shall be liable to the other for special, indirect, incidental or
consequential damages of any nature arising out of, or related to the performance of this
agreement, whether founded in negligence, strict liability, warranty or breech of contract.
14. Insurance.
The Consultant shall be responsible for maintaining, during the term of this Agreement
and at its sole cost and expense, the types of insurance coverages and in the amounts
described below. The Consultant shall furnish evidence, satisfactory to the City, of all
such policies. During the term hereof, the Consultant shall take out and maintain in full
force and effect the following insurance policies:
a. Commercial General Liability insurance, insuring the City and the Consultant against
loss or damages arising from premises, operations, independent contractors and
personal injury and advertising injury. The City shall be named as an insured under
the Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City, with minimum liability limits of $1,000,000.00
combined single limit for personal injury, death or property damage in any one
occurrence.
b. Such workmen's compensation and other similar insurance as may be required by
law.
c. Professional liability insurance with minimum liability limits of $1,000,000.
d. Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00
01 or a substitute form providing equivalent liability coverage. If necessary, the
policy shall be endorsed to provide contractual liability coverage.
Page 4 of 8 Agreement for Consultant Services
15. Indemnification.
The Consultant shall indemnify, defend and hold harmless the City and its officers,
agents and employees, or any of them from any and all claims, actions, suits, liability,
loss, costs, expenses, and damages of any nature whatsoever, including reasonable
attorney fees, to the extent of any negligent acts, errors or omissions of the Consultant, its
officers, agents, employees, or any of them in the performance of this Agreement except
for injuries and damages caused by the negligence of the City. If a final judgment is
rendered against the City, its officers, agents, employees and/or any of them, or jointly
against the City and the Consultant and their respective officers, agents and employees,
or any of them, the Consultant shall satisfy the same to the extent that such judgment was
due to the Consultant's negligent acts or omissions. Consultant's duty to defend
hereunder shall be to the extent of their negligent acts, errors or omissions.
16. Assignment.
Neither party to this Agreement shall assign any right or obligation hereunder in whole or
in part, without the prior written consent of the other party hereto. No assignment or
transfer of any interest under this Agreement shall be deemed to release the assignor from
any liability or obligation under this Agreement, or to cause any such liability or
obligation to be reduced to a secondary liability or obligation.
17. Amendment, Modification or Waiver.
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid or of any effect unless made in writing, signed by the party or
parties to be bound, or such party's or parties' duly authorized representative(s) and
specifying with particularity the nature and extent of such amendment, modification or
waiver. Any waiver by any party of any default of the other party shall not effect or
impair any right arising from any subsequent default.
Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant
to this Agreement.
18. Termination and Suspension.
Either party may terminate this Agreement upon written notice to the other party if the
other party fails substantially to perform in accordance with the terms of this Agreement
through no fault of the party terminating the Agreement.
The City may terminate this Agreement upon not less than seven (7) days written notice
to the Consultant if the services provided for herein are no longer needed from the
Consultant.
If this Agreement is terminated through no fault of the Consultant, the Consultant shall be
compensated for services performed prior to termination in accordance with the rate of
compensation provided in Exhibit "B" hereof.
Page 5 of 8 Agreement for Consultant Services
19. Parties in Interest.
This Agreement shall be binding upon, and the benefits and obligations provided for
herein shall inure to and bind, the parties hereto and their respective successors and
assigns, provided that this section shall not be deemed to permit any transfer or
assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive
benefit of the parties hereto and it does not create a contractual relationship with or exist
for the benefit of any third party, including contractors, sub-contractors and their sureties.
20. Costs to Prevailing Party.
In the event of such litigation or other legal action, to enforce any rights, responsibilities
or obligations under this Agreement, the prevailing parties shall be entitled to receive its
reasonable costs and attorney's fees.
21. Applicable Law.
This Agreement and the rights of the parties hereunder shall be governed by the
interpreted in accordance with the laws of the State of Washington and venue for any
action hereunder shall be in of the county in Washington State in which the property or
project is located, and if not site specific, then in King County, Washington; provided,
however, that it is agreed and understood that any applicable statute of limitation shall
commence no later than the substantial completion by the Consultant of the services.
22. Captions, Headings and Titles.
All captions, headings or titles in the paragraphs or sections of this Agreement are
inserted for convenience of reference only and shall not constitute a part of this
Agreement or act as a limitation of the scope of the particular paragraph or sections to
which they apply. As used herein, where appropriate, the singular shall include the plural
and vice versa and masculine, feminine and neuter expressions shall be interchangeable.
Interpretation or construction of this Agreement shall not be affected by any
determination as to who is the drafter of this Agreement, this Agreement having been
drafted by mutual agreement of the parties.
23. Severable Provisions.
Each provision of this Agreement is intended to be severable. If any provision hereof is
illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect
the validity of the remainder of this Agreement.
24. Entire Agreement.
This Agreement contains the entire understanding of the parties hereto in respect to the
transactions contemplated hereby and supersedes all prior agreements and understandings
between the parties with respect to such subject matter.
25. Counterparts.
This Agreement may be executed in multiple counterparts, each of which shall be one
and the same Agreement and shall become effective when one or more counterparts have
been signed by each of the parties and delivered to the other party.
Page 6 of 8 Agreement for Consultant Services
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective the day and year first set forth above.
CITY OF AUBURN
Peter B. Lewis, Mayor
Attest:
Danielle E. Daskam City Clerk
CONSULTANT
Name: Kent Barber
Title: Principal
Page 7 of 8 Agreement for Consultant Services
STATE OF WASHINGTON
COUNTY OF
)
) ss.
)
ON THIS day of , 200 , before me, personally
appeared and , to
me known to be the and
of the Contractor, the party(ies) who executed - the corporation/company that executed the within and
foregoing instrument, and acknowledged said instrument to be his/her/their the free and voluntary act and
deed of said corporation/company, for the uses and purposes therein mentioned, and on oath stated that
they were authorized to execute said instrument.
GIVEN under my hand and official seal this day of
200_
NOTARY PUBLIC in
Washington, residing at _
My Commission Expires:
and for the State of
Page 8 of 8 Agreement for Consultant Services
CITY OF AUBURN
AGREEMENT FOR CONSULTANT SERVICES
EXHIBIT A
SCOPE OF WORK
Provide Fundamental and Enhanced Commissioning Authority Services for the
City of Auburn Community Center Project and Activity Center Project, located at
Les Gove Park, Auburn, Washington as described in the Design Development
documents submitted by BLRB Architects, Inc. and the Mechanical Narrative
submitted by Stantec, Inc.
A. Assumptions
1. The Consultant shall be a member of the Building Commissioning Association
and conducts all commissioning related work in compliance with the BCA's
Essential Attributes of Building Commissioning Document. The Consultant shatl
also be a member of the U.S. Green Building Council.
2. This proposal is based on the services and deliverables required by the
USGBC LEED NC 2.2 program for the Fundamental Commissioning prerequisite
and the Enhanced Commissioning credit.
3. The Consultant shall directly copy all commissioning correspondence and
documentation to the owner.
4. The Community Center portion of the project is 22,100 square feet of new
construction.
The 9,910 square foot Activity Center portion is new construction attached to an
existing Parks & Recreation Administration Building. The intent is to certify as
LEED silver for both.
a. Total estimated construction cost
1) Community Center = $ 7,864,611
2) Activity Center= $ 3,716,595
3) TOTAL = $11,581,206
b. Estimated mechanical construction allowance. Mech. = HVAC, Plumbing, Fire
protection.
1) CC = $ 840,000
2) AC = $ 190,000
3) TOTAL 1,030,000
Page 1 of 9 Exhibit A- Scope of Work
c. Estimated ELECTRICAL construction cost.
1) CC = $ 421,791
2) AC = $ 203,924
3) TOTAL 625,715
5. HVAC/energy highlights for the projects are:
a. Community Center
1) Natural ventilation in lobby/corridors/gallery/activity rooms + radiant floor
heating
2) Ground Source Heat Pumps
3) "Slinky" ground heat exchanger
4) Chilled beam HVAC in office spaces
5) Premium efficiency motors
6) Daylighting dimmer controls
b. Activity Center
1) Condensing boilers
2) Radiant floor hydronic heating
3) Passive cooling (natural ventilation)
4) Minimum ventilation control via C02 monitors
5) Day-lighting dimmer controls
6. The extent and complexity of the mechanical systems are in accordance with
the Design Development Mechanical Design Narrative, prepared by Stantec
Consulting and dated August 11th, 2008. A design narrative for the lighting
control systems was not available for this proposal.
7. Both projects will be designed and built concurrently by the same owner,
design and construction teams (including sub contractors). Construction will be
done in a single phase. Therefore:
a. The same commissioning process plan will be shared by both projects
b. The same commissioning meetings and site visits will be shared by both
projects
c. A single design submittal review report may be provided by both projects.
Issues will
be separated by project.
d. The post-occupancy review required for the LEED Enhanced Commissioning
Credit
will be performed at the same time for both projects
8. Scheduling milestones are as follows:
a. The project has just passed the 50% mark of the Design Development phase
b. CD is scheduled from 9/01/08 thru 1/31/09.
Page 2 of 9 Exhibit A- Scope of Work
c. There is a 75% contract document code review with the City scheduled for mid
December 2008 (exact date not yet established). It is anticipated that the design
submittal review by the Consultant (as required for the LEED Enhanced
Commissioning Credit) will be performed at this time. Commissioning
specifications will be provided by the Consultant after this review.
d. Construction begins 4/2009.
e. Final completion 6/2010
9. Factors that affect the level of construction phase commissioning effort may be
developed during design phase. It is therefore, recognized that the construction
phase Consultant's fee will be reviewed at the end of design phase.
10. The Basis of Design document (BOD) for both projects is complete. Owner
will complete Owner's Project Requirements documentation (OPR)
11. Both buildings may participate in the Puget Sound Energy New Construction
Commissioning Grant Program. This proposal is based on the Puget Sound
Energy
document entitled "NEW CONSTRUCTION COMMISSION/NG GRANT, Program
Details," document file name H:IBusiness Energy ManagementlCommercial
Programs1251 New Construction120081PSE NC Commissioning Program 5-27-
08. doc
B. Systems and Equipment within the Base Commissioning Scope of Work
In accordance with USGBC LEED NC 2.2 commissioning requirements, the
systems within the commissioning scope of work are:
1. Heating, ventilating and air conditioning systems and controls
2. Lighting controls
3. Domestic hot water heating, pumping, and mixing controls
Please note that if the project includes renewable energy systems it is a LEED
requirement to commissioning those systems. The project does not include
renewable energy systems; therefore, renewable energy systems are not
included in this scope of work.
C. Services and Deliverables
The following services and deliverables shall be provided by the Consultant as
the Commissioning Authority:
1. The Consultant shall hold a design phase commissioning kickoff meeting to
present the commissioning plan to the project team, emphasizing the process
and team member roles.
2. Provide a Commissioning Process Plan. Initially the Commissioning Plan
emphasizes the commissioning process and team member roles. It develops
through the project as follows:
Page 3 of 9 Exhibit A- Scope of Work
a. A description of the commissioning process - provided during early design
b. A description of the commissioning team and the roles of its members -
provided during early design.
c. A complete list and description of atl equipment and systems scheduled to be
commissioned - added at the end of Design Development Phase; updated at
completion of the construction documents.
3. Review the owner's project requirements (OPR), the AE's Basis of Design
Documentation (BOD), as a part of the design submittal review. Provide one
back-check of at the commissioning design submittal review to confirm that the
review issues were addressed. It is important to understand the highly significant
roles of the Owner's Project Requirements and Basis of Design documents
relative to the LEED commissioning requirements. Requirement 2 for the LEED
NC 2.2 Fundamental. Commissioning perquisite is as follows: "The Owner shall
document the Owner's Project Requirements (OPR). The design team shall
develop the Basis of Design (BOD). The Consultant shall review these
documents for clarity and completeness. The Owner and Design team shall be
responsible for updates to their respective documents."
4. Provide a commissioning review of one design submittal, and one back-check
of the nearly completed construction documents to verify that the review issues
were addressed. The focus of the commissioning reviews shall be for compliance
with the OPR and basis of design documentation; and for issues pertaining to
long-term performance and maintenance of components, equipment and
systems within the commissioning scope of work; the ability to commission the
components, equipment and systems, and the ability to perForm future
diagnostics and re-commissioning. Written review comments will be provided.
The Design Team and owner's representatives respond to the comments in
writing. If necessary to resolve the issues, the Consultant, AE and Owner meet
and discuss the written responses.
In order to obtain the Enhanced Commissioning Credit (EA Credit 3) under LEED
NC 2.2, the following requirement must be satisfied: "The Consultant shall
conduct a minimum of one commissioning design review of the OPR, BOD and
the design documents prior to mid-construction documents phase and back-
check the review comments in the subsequent submission." The intent is for the
review to occur after the systems have been fully determined, and the functional
requirements and sequences of operation are fully documented in the plans and
spec, but early enough to resolve and cost effectively incorporate commissioning
review comments into the bid documents. Because the project goal is to obtain
the Enhanced Commissioning Credit (EA Credit 3) under LEED NC 2.2, the
content and timing of the design submittal to be reviewed must be understood
and determined early in the process. At a minimum the design submittal for
commissioning review should include:
Page 4 of 9 Exhibit A- Scope of Work
a. At a minimum, the design submittal for the commissioning review should
include:
1) Updated OPR
2) Updated Basis Of Design Document, including basic design criteria and
assumptions
3) Narrative system descriptions
4) 1-line schematic system flow and control diagrams
5) Detailed sequences of operation including control logic and control systems
integration information required to implement the design intent
6) Floor plans showing HVAC and lighting system zoning
7) Equipment schedules
8) HVAC, electrical, structural and architectural details
9) Project Specifications.
5. Provide the commissioning specification sections and verbiage to integrate
commissioning into related sections of the specifications.
6. Lead a construction phase commissioning kickoff meeting with the Owner,
Design Team and Contractors to discuss issues related to the proposed
commissioning process.
7. Review the submittals of major equipment and systems included in the
commissioning scope of work, and provide one back-check of re-submittals to
verify that the review issues were addressed. The focus of the commissioning
reviews shall be for compliance with the design intent and basis of design
documentation; and for issues pertaining to long-term performance and
maintenance of components, equipment and systems within the commissioning
scope of work; the ability to commission the components, equipment and
systems, and the ability to perform future diagnostics and re-commissioning. This
review will be performed concurrently with the AE review. It shall be the
responsibility of the AE to integrate the Consultant's comments into the AE
review.
8. During construction, provide a commissioning issues log. This list shall be
maintained and updated on a regular basis during the entire commissioning
process.
9. PerForm 8 on-site observations during the construction process. The purpose
of these observations will be to identify issues related to long-term performance
and maintenance, and the ability to commission components before they are
repeated throughout the project. A site observation report will be provided to the
owner within 48 hours after each site visit. After receiving owner approval, the
Consultant will distribute the report to the Contractor and AE. All issues
discovered during site observations shall be logged and tracked by KBA until
resolved. This proposal includes back-checking logged commissioning issues
one time, after the Consultant has received written notification from the
Page 5 of 9 Exhibit A- Scope of Work
Contractor describing how the issue has been resolved. Additional back-checking
needed as a result of a lack of action by the Contractor is not included in this
proposal. Upon receiving written authorization, this service may be provided on a
time and expense basis. Note: the number of site visits required to comply with
LEED requirements is not specifically identified.
on the duration of this project.
10. Provide construction phase commissioning meetings as follows:
a. In conjunction with the on-site observations (Re: previous service item),
conduct onsite commissioning meetings, as needed during the construction
process.
b. During periods of installation verification and functional testing, meetings shall
be held in conjunction with commissioning site work as needed.
c. Additional meetings may be attended on a time and expense basis upon
written authorization from the client.
11. Provide Systems Readiness Checklists for the contractor to include in their
Systems Readiness Plan.
12. Review the Contractors' installation and systems readiness prerequisites for
functional testing. The Consultant's scope of work pertaining to these activities
shall consist of the following:
a. Review the contractor's startup, testing, and TAB plans. Review completed
documentation and include them in the final commissioning report. Witness
startup of initial heat pumps to observe accepted procedure is followed. Observe
startup tech demonstration (Consultant provided FPT) of manufacturer provided
components and functions for boilers and 4 heat pumps. Acceptable results must
be demonstrated for all demonstrated for all demonstration. If the actual state of
the system, equipment, or component is not consistent with the state
documented in the readiness form, the FPT will be demonstrated for all similar
systems equipment or components.
b. Witness the TAB contractor's demonstration of 10% of TAB measurements
and settings. Verify recorded data is within specified tolerances and field
measurement, is equivalent to recorded data ± repeatability of instrumentation.
Proposal assumes specified tolerances are obtainable with standard HVAC TAB
equipment. Acceptable results must be demonstrated for all double checked
data. If the actual data is not consistent with the acceptance criteria, the
contractor may be required to demonstrate the readiness data for all similar
systems equipment or components.
c. System Readiness Documentation:
Page 6 of 9 Exhibit A- Scope of Work
1) The Consultant shall create system readiness forms for the Contractor, which
document that the equipment has been provided in accordance with the project
requirements and is ready for functional testing.
2) The contractor completes and signs the forms and submits them for the
Consultant `s review.
3) The Consultant performs a field double-check of 20% of the contractor's forms
at the
time of functional testing.
4) Acceptable results must be demonstrated for all double checked forms. If the
actual state of the system, equipment, or component is not consistent with the
state documented in the readiness form, the readiness forms for all similar
systems equipment or components may be double-checked.
13. The Consultant shall provide functional performance test (FPT) procedures
utilizing input from the A/E and the Contractor. A description of A/E and
Contractor participation in FPT development shall be included in the
Commissioning Plan. The Consultant shall include language in the project
specifications that requires the Contractor's participation in developing the
working FPTs.
14. The Consultant shall witness the Contractor's demonstration of the
functional perFormance test (FPT) procedures. When identical software
programming is used to control multiple similar systems, functional perFormance
testing shall be perFormed on a random selection of 20% of the equipment, and
at least 3 systems, which shall be chosen by the commissioning agent at the time
of the test demonstration. BAS mapping and real-time performance for all
systems must be demonstrated via trend logging. Scheduling and coordinating
the Contractor's participation in functional performance testing shall be the
responsibility of the Contractor. If the functional test demonstrations do not
confirm the acceptance criteria, the contractor will be required to resolve the
issues and demonstrate the FPTs again. For systems that were sampled,
the contractor may be required to demonstrate the FPTs all similar systems
equipment or components All issues discovered during functional testing shall be
logged and tracked by the Consultant until resolved.
15. Review the Contractor's owner training plan to verify compliance with the
specifications. Provide supporting specifications verbiage. Contractor shall
provide owner's staff with training documentation forms to be completed by
owner and shall be included in the final commissioning report.
Page 7 of 9 Exhibit A- Scope of Work
16. After commissioning has been completed, provide the Final Commissioning
Report in compliance with LEED Commissioning requirements and the BCA's
Essential Attributes of Building Commissioning (1999). Three hard copies shall
be provided along with three compact disk (CD) copies. After the final report has
been submitted, sign LEED commissioning template letters.
a. The report shall consist of the following:
1) An executive summary summarizing the overall process as it was performed
and the operating condition of the systems at the time of functional test
completion.
2) A summary of how the project benefited from commissioning.
3) The as-perFormed Commissioning Process Plan.
4) Documentation of the O& M's and training reviews
5) The commissioning issues log, which summarizes deficiencies that were
discovered and the measures taken to correct them; including uncorrected
operational deficiencies that were accepted by the owner.
6) A description and estimated schedule of deferred testing, if required.
b. In addition to the final report an appendix will be provided on compact disk
(CD). Three CD's will be provided. The content of the appendix shall be as
follows:
1) Reports that document all commissioning field activities as they progressed.
2) Comments and resolutions from commissioning reviews of design
documentation and construction submittals.
3) Minutes of commissioning meetings
4) Functional test procedures and results.
c. The Contractor shall provide their Systems Readiness Manual, in accordance
with Consultant provided commissioning specifications. The spec shall require
the manual to include copies of completed data entry forms related to installation
verification and start-up procedures.
17. Provide a Systems Manual in compliance with the requirement for the LEED
Enhanced Commissioning credit. The Systems Manual is compiled by the
Consultant but includes documentation provided by the contractors:
a. Documentation of the owner's design intent and the AE basis of design, as
provided by the owner and AE.
b. Systems one-line schematics (provided to Consultant by contractors from the
record drawings).
c. Record sequences of operation (provided to Consultant by contractors from
record controls submittal).
d. Integrated building systems descriptions and special operating instructions (by
Consultant).
e. Recommended re-commissioning schedule (by Consultant).
f. Recommended re-calibration schedule (provided to Consultant by contractors
from manufactures, complied by Consultant).
g. Re-commissioning FPTs (by Consultant).
h. Date major equipment placed into continuous operation, date of most recent
Page 8 of 9 Exhibit A- Scope of Work
servicing, and manufacturer's recommended dates for next servicing (provided to
Consultant by contractors from manufacturers, complied by Consultant).
18. Near the end of the warranty period, the Commissioning Authority shall
provide a post-occupancy review in compliance with the requirement for the
LEED Enhanced Commissioning credit.
19. Provide reporting documentation for PSE Grant as described under
Reporting /Documentation Requirements in the Puget Sound Energy document
entitled "NEW CONSTRUCT/ON COMMISS/ON/NG GRANT, Program Details,"
document file name H:IBusiness Energy ManagementlCommercial
Programs1251 New Construction120081PSE NC Commissioning Program 5-27-
08. doc.
Page 9 of 9 Exhibit A- Scope of Work
CITY OF AUBURN
AGREEMENT FOR CONSULTANT SERVICES
EXHIBIT B
COMPENSATION
Consultant shall provide services as described in the scope of work (Exhibit A)
for a not-to-exceed fee of $ 41,670.00
Auburn Community Center Project $ 29,516.00
Auburn Activitv Center Project $ 12,154.00
TOTAL $ 41,670.00
Consultant shall invoice monthly for services and expenses completed during
that month.
Compensation for Additional Services:
Additional Services Labor and Expenses Rate $/Hour
Services and travel time
Principal working on the project or Senior Project Manager $120
Senior Project Engineer $110
Project Engineer $105
Technical Support Engineer $95
Clerical Support $65
Mileage Current IRS rate
Page 1 of 1 Exhibit B- Compensation
CITY OF AUBURN
AGREEMENT FOR CONSULTANT SERVICES
EXHIBIT C
DURATION OF AGREEMENT
Upon receipt of a written Notice to Proceed, the Consultant shall complete all
services as described in the scope of work (Exhibit A) within 730 calendar days.
Page 1 of 1 Exhibit C- Schedule