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Home My WebLink AboutITEM V-C-3 * CO* AGENDA BILL APPROVAL FORM WASH[NGTON Agenda Subject: Award Contract 05-17 Date: January 12, 2009 Department: Attachments: Budget Status Sheet, Budget Impact: Public Works Bid Tab Summa & Ma $ 0.00 Administrative Recommendation: City Council award Contract 05-17, Project Number C504A, R Street SE Utility Improvements to Interwest Development, Inc. on their low bid of $ 2,512,108.75 plus Washington State sales tax of $ 85,123.32 for a total contract rice of $ 2,597,232.07 Background Summary: The purpose of this project is to construct utility improvements including pavement restoration at the following locations: • 24-inch storm drainage replacement, 215t Street SE (K Street SE to M Street SE) • 18-inch storm drainage replacement, 215t Street SE (M Street SE to R Street SE) • 18-inch storm drainage replacement, R Street SE (21$' Street SE to 25th Street SE) • 12-inch storm drainage construction, O Court SE (21St Street SE to 20'h Ct SE) • 12-inch storm drainage construction, M Street SE (215t Street SE to 1801 M Street SE) • 30-inch sanitary sewer main construction, 215t Street SE (M Street SE to R Street SE); • 36-inch sanitary sewer main construction, M Street SE (21St Street SE to 17th Street SE) • 36-inch sanitary sewer main construction, 17th Street SE (K Street SE to M Street SE). • 12-inch water main replacement, R Street SE (21s1 Street SE to 25th Street SE) • 12-inch water main replacement, M Street SE (21St Street SE to 17th Street SE) In addition to the utility improvements, this project will replace damaged curb, gutter, and sidewalk along the project route as necessary. This project will also construct full width pavement restoration and/or overlay on the entire project with the exception of a'/z street width replacement on O Court SE. Construction for this project is anticipated to begin in March 2009 and be complete in March 2010. A project budget contingency of $ 0.00 remains in the 328 fund. A project increase of $ 179,534.00 within the 430 fund/account will be necessary; however it will not require a budget adjustment since it is anticipated that the budgeted expenditures in the 430 fund/account will not be exceeded this year. A project budget contingency of $ 1,538,364.00 remains in the 431 fund. A project budget contingency of $ 48,566.00 remains in the 432 fund. W0120-5 04.6.3 C504A Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMIITEES: ❑ Building ❑ M&O ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board SPublic Works p Legal ❑ Police ❑ Planning Comm. ❑ Other 0 Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: Wa ner Staff: Dowd Meetin Date: : Janua 20, 2009 Item Number: V.C.3 Aj,j$URN * MQRE THAN YC7U TMAGINED BUDGET STATUS SHEET Project No: C504A Project Title: R Street SE Utility Improvements Project Manager: Robert Lee 0 Project Initiation Initiation Date: Mav 9. 2005 Q Permision to Advertise Date: January 13, 2009 Advertisement Date: November 18, 2008 (0) Contract Award Award Date: Q Change Order Approval O Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Bud eted Funds Available) Funding Prior Years 2008 2009 Future Years Total 328 Fund - Sidewalk Improvement 0 25,000 0 0 25,000 430 Fund - Water Utility Fund 9,082 393,918 0 0 403,000 431 Fund - Sanitiary Sewer Fund 15,291 1,393,133 0 0 1,408,424 431 Fund - Muckleshoot Sewer Grant 0 1,602,500 0 0 1,602,500 432 Fund - Storm Utility Fund 58,385 1,150,000 0 0 1,208,385 Total 82,758 4,603,606 0 0 4,647,309 Estimated Cost (Funds Needed) Activity Prior Years 2008 2009 Future Years Total Design Engineering - City Costs 83,821 100,000 0 183,821 Design Engineering - Consultant Costs (11063) 25,000 0 23,937 Construction Contract Bid 2,597,232.07 2,597,232 Authorizied Contingency (10%) 259,723 259,723 Construction Engineering - City Costs 170,000 170,000 Construction Engineering - Consultant Costs 20,000 20,000 Total 82,758 125,000 3,046,955 0 3,254,713 328 Budget Status (Sidewalk Imp.) Prior Years 2008 2009 Future Years Total *328 Funds Budgeted 0 (25,000) 0 0 (25,000) 328 Funds Needed 0 0 25,000 0 25,000 *328 Fund Project Contingency 0 (25,000) 0 0 0 328 Funds Required 0 0 25,000 0 0 430 Water Budget Status Prior Years 2008 2009 Future Years Total '430 Funds Budgeted ( ) (9,082) (393,918) 0 0 (403,000) 430 Funds Needed 9,082 50,000 523,452 0 582,534 '430 Fund Project Contingency (0) (343,918) 0 0 0 430 Funds Required 0 0 523,452 0 179,534 431 Sewer Bud et Status Prior Years 2008 2009 Future Years Total *431 Funds Budgeted ( ) (15,291) (2,995,633) 0 0 (3,010,924) 431 Funds Needed 15,291 50,000 1,407,069 0 1,472,360 *431 Fund Project Contingency O 0 (2,945,633) 0 0 (1,538,564) 431 Funds Required 0 0 1,407,069 0 0 432 Storm Budget Status Prior Years 2008 2009 Future Years Total '432 Funds Budgeted ( ) (58,385) (1,150,000) 0 0 (1,208,385) 432 Funds Needed 158,385 60,000 . 1,041,434 0 1,159,819 *432 Fund Project Contingency 0 (1,090,000) 0 0 (48,566) 432 Funds Required 0 0 1,041,434 0 0 in the Budget Status Sections indicates Money the City has available. 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