HomeMy WebLinkAboutITEM V-A-1
CITY COUNCIL
MEETING MINUTES
JANUARY 20, 2009 7:30 PM
I.
CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill
Peloza, Lynn Norman and Gene Cerino.
Staff members present included: Public Works Director Dennis
Dowdy; City Engineer Dennis Selle; Street Systems Engineer Seth
Wickstrom; Transportation Planner Joe Welsh; Chief of Police Jim
Kelly; Assistant Police Chief Larry Miller; GIS/Data Integration
Manager Ashley Riggs; Parks, Arts, and Recreation Director Daryl
Faber; City Attorney Daniel B. Heid; Finance Director Shelley
Coleman; Risk Manager Rob Roscoe; Assistant Planning Director
Kevin Snyder; and City Clerk Danielle Daskam.
C. Announcements and Appointments
1. Announcements
There was no announcement.
2. Appointments
City Council to consider the following appointment for a
three-year term expiring December 31, 2011:
a) White River Valley Historical Society Board
Julie Herren
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City of Auburn Council Meeting Minutes January 20, 2009
Deputy Mayor Singer moved and Councilmember
Wagner seconded to confirm the appointment of Julie
Herren to the White River Valley Historical Society
Board.
MOTION CARRIED UNANIMOUSLY. 7-0.
D. Agenda Modifications
Agenda modifications included the addition of an easement with
Puget Sound Energy under Consent Agenda Item V.D, the addition
of Resolution Nos. 4443 and 4444 under Items VIII.B.5 and 6, and
a revision to Ordinance No. 6224 under Item VIII.A.2.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Public Way Agreement Application No. PWA 08-27
O3.10.9
Northwest Pipeline G.P. has applied to the City of Auburn
for a Public Way Agreement for the right of entry, use, and
occupation of certain public rights-of-way within the City of
Auburn for two existing natural gas pipeline facilities, a 30-
inch and a 36-inch pipeline. The majority of the 30-inch
pipeline was constructed in 1971, except approximately
4,500’ that was constructed in 2005. The 36-inch pipeline
was constructed in 2003. These pipelines are for
transmission purposes and do not service area residents.
Please note that under federal law the safety and
maintenance of the pipelines is regulated by the U.S.
Department of Transportation Pipeline Safety Regulations
and Federal Energy Regulatory Commission (FERC). The
City’s authority over the pipelines is strictly limited to
regulating their physical presence in the City’s rights-of-way.
Transportation Planner Joe Welsh presented the staff report
for the hearing on the application for a public way
agreement from Northwest Pipeline G.P. (also known as
Williams Pipeline Company). A public way agreement is
required of any commercial utility who wishes to occupy
specific public rights-of-way of the City. Mr. Welsh
displayed a map of the pipeline and the affected rights-of-
way, including Lemmon Tree Lane, Academy Drive, Auburn
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City of Auburn Council Meeting Minutes January 20, 2009
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Way South, Bridget Avenue, 53 Street, Randall Avenue,
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Lake Tapps Parkway, 65 Street, Elaine Court and the
Sumner Tapps Highway. The agreement provides for a $2
million performance bond for right-of-way restoration and a
$100 million insurance policy for catastrophic damages.
The City’s authority to regulate commercial pipelines is
limited to their physical presence in the City’s rights-of-way.
Councilmember Peloza questioned the insurance
requirements under Article 18.1 of the agreement related to
a “claims made” policy and the three-year period for
continuation of coverage. Risk Manager Roscoe assured
Council that the industry standard is three years.
Mayor Lewis opened the public hearing at 7:37. No one in
the audience requested to speak regarding the proposed
public way agreement. Mayor Lewis closed the public
hearing.
(For further action on this item, see Resolution No. 4335
under Item VIII.B.1.)
2. Local Improvement District No. 350 Final Assessment
Roll
F2.4.9
City Council to conduct a public hearing for the purpose of
receiving public comments from any person desiring to
object to any assessment appearing on the final assessment
roll for Local Improvement District No. 350 as ordered by
Ordinance No. 6111 for the purpose of providing certain
improvements of sidewalks, curbs/gutters, driveways,
wheelchair access ramps, and landscape strips along the
thth
west side of M Street SE between 29 Street SE and 37
Street SE.
Street Systems Engineer Seth Wickstrom presented the
staff report for the public hearing on the Final Assessment
Roll for Local Improvement District (LID) No. 350. Using
PowerPoint slides, Mr. Wickstrom reviewed the
establishment of the LID, cost estimates versus actual
project costs, the method of assessment, assessment
confirmation and payments.
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City of Auburn Council Meeting Minutes January 20, 2009
The LID was created by Ordinance No. 6111 in August of
2007. The initial cost estimate was $224,156, which was to
be shared equally by the City and the property owners. The
property owners’ share was capped at $112,078. The actual
project costs are $234,129.
The LID assessments were calculated based on three
aspects: based on linear feet of frontage, square footage of
property (applicable to three parcels only) and a special
assessment for linear feet of driveway.
The purpose of the hearing this evening is to provide an
opportunity for LID participants to object to any assessment
appearing on the final assessment roll. An ordinance
confirming the final assessment roll will be presented at the
February 2, 2009 Council meeting.
In response to a question from Councilmember Peloza,
Finance Director Coleman stated that the interest rate on
the LID is proposed at five percent.
Mayor Lewis opened the hearing at 7:43 p.m.
Judy Dafoe, 2915 M Street SE, Auburn
Ms. Dafoe objected to property owner participation in the
LID. She believes the City should pay the entire cost of the
sidewalk improvements as it provides safe passage for
school children and other pedestrian traffic from the
neighborhood. Ms. Dafoe stated that she is disabled and
cannot afford the assessment. She objected to interest
being applied to the assessment.
There being no further comment, Mayor Lewis closed the
public hearing at 7:57 p.m.
Councilmember Wagner inquired regarding parcels along
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33 Street SE that are not included in the LID. City
Engineer Selle and Street Systems Engineer Wickstrom
explained that the properties do not front on M Street SE
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and abut a separate public right-of-way (33 St SE). Since
these properties would be required to participate in an LID
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to improve 33 Street SE, staff thought it would not be fair to
also include them in this LID to improve M Street SE.
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City of Auburn Council Meeting Minutes January 20, 2009
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
Mayor Lewis commented regarding the City Councilmembers’ roles
regarding quasi judicial matters and the appearance of fairness.
Mayor Lewis explained that Councilmembers are prevented from
discussing quasi-judicial matters with constituents and parties
involved in a quasi-judicial matter in order to ensure a fair hearing
for the affected parties. Any conversation about a quasi-judicial
topic may invite a challenge to the Councilmember’s participation
in a quasi-judicial hearing.
No one from the audience addressed the Council.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported that the Municipal Services Committee met
January 12, 2009. The Committee approved consent items and
Ordinance No. 6216 relating to false alarms. The Committee also
discussed the South Correctional Entity (SCORE) facility and a
consultant agreement with Dorbritz Architects related to work for
the Annex tenant improvements. The next meeting of the
Municipal Services Committee is scheduled for January 26, 2009
at 4:00 p.m.
B. Planning & Community Development
Councilmember Norman reported the Planning and Community
Development Committee met January 12, 2009. The Committee
approved Resolution No. 4439 authorizing an Agreement for
Professional Services with ICF Jones & Stokes. The Committee
discussed the South Correctional Entity (SCORE) facility, the
Auburn Shoreline Master Plan update, Resolution No. 4440
relating to the South County Area Transportation Board, the code
update project, residential conversions, the health care district
overlay, and environmental district/green zone development. The
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City of Auburn Council Meeting Minutes January 20, 2009
next regular meeting of the Planning and Community Development
Committee is scheduled for January 26, 2009 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon at 3:00. The Committee approved contract
administration items including permission to advertise Project No.
CP0762, the Les Gove Neighborhood Improvement Project, and
the award of Project No. C504A, the R Street SE Utility
Improvements. The Committee also approved an easement with
Puget Sound Energy and Resolution No. 4440 related to
participation in the South County Area Transportation Board. The
Committee discussed Resolution No. 4442 amending the floodplain
moratorium, the development code update project, the Shoreline
Master Plan, Ordinance No. 6224 relating to the South Correctional
Entity (SCORE), design standards, water reclamation, and the
Stewart Road Project. The next regular meeting of the Public
Works Committee is scheduled for February 2, 2009 at 3:00 p.m.
D. Finance
Chair Backusreported the Finance Committee met this evening at
6:30. The Committee approved consent items consisting of claims
and payroll vouchers and a consulting services agreement with
Dorbritz Architects. The Committee also approved Resolution No.
4443 authorizing an addendum to the current contract with
Recovery Centers of King County and Resolution No. 4444
authorizing an agreement with Prosperity Counseling and
Treatment Services. The Committee discussed Ordinance No.
6224 regarding the South Correctional Entity (SCORE) Facility.
The next regular meeting of the Finance Committee is scheduled
for February 2, 2009 at 6:30 p.m.
E. Community Center
Chair Wagner reported that the Community Center Committee has
not met since the last Council meeting. The next meeting of the
Community Center Committee is scheduled for January 27, 2009 at
9:00 a.m. at the Veterans Building.
F. Downtown Redevelopment
Chair Norman reported the Downtown Redevelopment Committee
has not met since the last City Council meeting. The next meeting
of the Downtown Redevelopment Committee is scheduled for
January 22, 2009 at 9:00 a.m.
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City of Auburn Council Meeting Minutes January 20, 2009
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
Deputy Mayor Singer reported on the Council’s attendance at the
groundbreaking ceremony for the Auburn Professional Plaza.
Deputy Mayor Singer also reported on the Suburban Cities
Association caucus orientation, an area officials meeting regarding
connection of trails in South King County and Pierce County, a
Tourism Board meeting, a tour of the White River Valley Historical
Museum with King County Executive Ron Sims and staff,
participation at the South County Leadership Institute’s mock
council meeting, and the Suburban Cities Association public issues
committee.
As the Council’s designated representative, Councilmember
Wagner attended the Arts Commission meeting where artist,
Virginia Paquette, presented information on the Community Center
public art project. Councilmember Wagner also reported on his
attendance at a Regional Access Mobility Partnership meeting (a
Pierce County transportation forum) where members received a
briefing on the possible conversion of SR 167 to a toll road and
discussed the transportation element of the Governor’s Climate
Action Plan and potential transportation issues in the legislature.
Councilmember Norman spoke regarding her attendance at the
Puget Sound Regional Council Growth Management Policy
Committee meeting and the importance of Auburn having
representation in county and regional organizations.
Councilmember Cerino reported on his attendance at the Pierce
County Regional Council. He encouraged members of the Council
to attend the annual meeting of the Pierce County Regional
Council General Assembly later this month.
Councilmember Peloza reported on his attendance at the
Suburban Cities Association orientation for appointed committee
members and Regional Water Quality Committee meeting.
Councilmember Peloza also attended the South Sound Chamber of
Commerce Legislative Coalition meeting where transportation
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City of Auburn Council Meeting Minutes January 20, 2009
issues, education, and flood control were discussed. Additionally,
Councilmember Peloza attended the King County Solid Waste
Advisory Committee meeting.
B. From the Mayor
Mayor Lewis reported that two blocks of downtown are currently
under construction. He reminded that downtown construction
cameras are available on the City’s web site. Mayor Lewis
reported on his recent trip to a meeting of the Mayors of the United
States in Washington, D.C., where mayors discussed the federal
stimulus package. Mayor Lewis reported on the status of Howard
Hanson Dam according to the latest report from the United States
Corps of Engineers. During recent rain storms and flooding event,
Howard Hanson Dam sustained damage. The Corps has
announced a pool level restriction in order to further assess the
extent of the damage. The level of the Green River and the
condition of the dam will be closely monitored.
V.
CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
1. Minutes of the January 5, 2009 regular City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Claims
2008 claims check numbers 381829 through 381831 and
numbers 381834 through 382083 in the amount of
$1,956,591.61 and dated January 20, 2009.
2009 claims check numbers 381832 through 381833 and
numbers 382084 through 382182 in the amount of
$2,290,830.68 and dated January 20, 2009.
2. Payroll
Payroll check numbers 525474 to 525575 in the amount of
$870,859.63 and electronic deposit transmissions in the
amount of $1,175,668.90 for a grand total of $2,046,528.53
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City of Auburn Council Meeting Minutes January 20, 2009
for the pay period covering December 29, 2008 to January
9, 2009.
C. Contract Administration
1. Parks Project Number CP0708
O5.2
City Council approve award of Contract 07-25, Project
Number CP0708, Brannan Park Lighting Project, to Milne
Electric, Inc., on their low bid of $107,000.00 plus
Washington State sales tax of $9,630.00 for a total contract
price of $116,630.00.
2. Public Works Project Number CP0762
O4.9.1 CP0762
City Council grant permission to advertise for bids for
Project No. CP0762, Les Gove Neighborhood Improvements
– Phase 1.
3. Public Works Project Number C504A
O4.6.3 C504A
City Council award Contract 05-17, Project Number C504A,
R Street SE Utility Improvements to Interwest Development,
Inc. on their low bid of $2,512,108.75plus Washington State
sales tax of $85,123.32 for a total contract price of
$2,597,232.07.
4. Agreement for Consulting Services with Dorbritz
Architects
A3.16.14, O4.4.11
City Council approve an Agreement for Consulting Services
with Dorbritz Architects for services related to Annex tenant
improvements.
D. Easement with Puget Sound Energy
City Council to authorize the execution of an easement with Puget
Sound Energy on City-owned property.
Deputy Mayor Singer moved and Councilmember Wagner seconded to
approve the Consent Agenda.
MOTION CARRIED. 6-1. Councilmember Haugen voted no.
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City of Auburn Council Meeting Minutes January 20, 2009
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII.
NEW BUSINESS
There was no new business.
VIII.
ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6216
O1.8
An Ordinance of the City Council of the City of Auburn,
Washington, amending Chapter 9.30 of the Auburn City
Code relating to false alarms
Councilmember Cerino moved and Councilmember Peloza
seconded to introduce and adopt Ordinance No. 6216.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
2. Ordinance No. 6224
O1.7.1
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the execution of an interlocal
agreement relating to the South Correctional Entity Facility
and the formation of the South Correctional Entity Facility
Public Development Authority
Councilmember Cerino moved and Councilmember Peloza
seconded to introduce and adopt Ordinance No. 6224.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
Mayor Lewis requested that prior to Auburn’s voting member
acting on a bond issue for the South Correctional Entity
Facility Public Development Authority, a resolution of
support from Council will be required.
B. Resolutions
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City of Auburn Council Meeting Minutes January 20, 2009
1. Resolution No. 4435
O3.10.9
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute a Public Way Agreement between the City of
Auburn and Northwest Pipeline G.P.
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 4435.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Resolution No. 4439
A3.16.7
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute an amendment to Agreement AG-C-347 with ICF
Jones & Stokes, Inc. to assist the City in updating the City’s
development codes
Councilmember Norman moved and Councilmember Backus
seconded to adopt Resolution No. 4439.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
3. Resolution No. 4440
A5.3.33
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute an amendment to the Interlocal Agreement for the
continuation of participation on the South County Area
Transportation Board
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 4440.
MOTION CARRIED UNANIMOUSLY. 7-0.
4. Resolution No. 4442
O3.10.8
A Resolution of the City Council of the City of Auburn,
Washington, modifying the moratorium created and
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City of Auburn Council Meeting Minutes January 20, 2009
established by Resolution No. 4416 for the remainder of the
initial six (6) month period of time on the filing, receipt, and
approval of applications for development within areas of the
city located within, in whole or in part, floodplains as
determined by the Federal Emergency Management
Administration
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 4442.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
5. Resolution No. 4443
A1.4.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute an addendum to the April 5, 2007 contract,
amended on March 12, 2008, between the City of Auburn
and Recovery Centers of King County (RCKC)
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4443.
MOTION CARRIED UNANIMOUSLY. 7-0.
6. Resolution No. 4444
A1.4.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute an agreement between the City of Auburn and
Prosperity Counseling & Treatment Services, Inc.
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4444.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX.
ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:50 p.m.
APPROVED THE ______ DAY OF FEBRUARY, 2009.
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City of Auburn Council Meeting Minutes January 20, 2009
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk’s
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk’s Office and at the Library.
Internet: http://www.auburnwa.gov
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City of Auburn Council Meeting Minutes January 20, 2009
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