HomeMy WebLinkAboutITEM V-C-3*CIT~YOF N`
AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Service Agreement AG-S-028
Date: February 10, 2009
Department:
----J
Attachments:
Budget Impact:
Public Works
Budget Status Sheet, Ma
$ 0
Administrative Recommendation:
City Council grant permission to enter into Service Agreement No. AG-S-028 with S&B, Inc. for Services
on Project No. CP0763, The Braunwood Well Improvement.
' Background Summary:
The purpose of entering into a service agreement with S&B, Inc. is to provide telemetry from the
Braunwood Well site to the Maintenance and Operations (M&O) building.
Currently, the City's water system operators do not have the ability to monitor or control the City's satellite
water system at Braunwood from M&O. The City currently inspects the site on a routine basis and must
rely on customers to alert City staff if the system has failed. Providing telemetry will increase operator
control over this system, improve site security with the addition of intrusion alarms visible from M&O, and
allow for continuous aquifer monitoring. Monitoring the aquifer serving this well is important during
summer months as it is susceptible to declining water levels. Additionally, this project will allow the City to
add video surveillance in the future if needed.
Because the current telemetry system is a proprietary system provided by S&B, Inc., the new system for
Braunwood is being completed by S&B, Inc. for compatibility and consistency with current telemetry
equipment S&B, Inc. has provided for the City of Auburn's water system. The anticipated cost for the
project is $42,855.
The budget for this project is contained within the Water Repair and Replacement 430 Fund.
W0302-3
A3.16.9, 04.11.1 CP0763
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITfEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
p Fire ❑ Planning
❑ Park Board EPublic Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
0 Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wa ner
Staff: Dowd
Meeting Date: March 2, 2009
Item Number: V.C.3
AUBURN * MORE 7'HAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: CP0763
Project Title: The Braunwood Improvement
Project Manager: Ryan L Vondrak
~ Service Agreement
Initiation Date: March 3, 2008
0 Permision to Advertise
Date: February 6, 2009
Advertisement Date:
Q Contract Award
Award Date:
0 Change Order Approval
I Q Contract Final Acceptance I
The "Future Years" column indicates the projected amount to be requested in future budgets
Funds Budaeted (Funds Available)
Funding
Prior Years
2007
2008
2009
Total
430 Fund -(Portion of Repair and
Replacement Program)
200
2,600
57,400
60,200
Total
0
200
2,600
57,400
60,200
Estimated Cost (Funds Needed)
Activity
Prior Years
2007
2008
2009
Total
Design Engineering - City Costs
200
1,640
2,000
3,840
Project Material Procurement
959
959
Service Agreement Cost
42,855
42,855
Project Contingency (15%)
6,428
6,428
Construction Engineering - City Costs
2,000
2,000
Total
0
200
2,600
53,284
56,083
430 W
ater Bud et S
tatus
Prior Years
2007
2008
2009
Total
*430 Funds Budgeted ( )
0
(200)
(2,600)
(57,400)
(60,200)
430 Funds Needed
0
200
2,600
53,284
56,083
•430 Fund Project Contingency
0
0
0
4,116
4,117
430 Funds Required
0
0
0
0
0
* ( # ) in the Budget Status Sections indicates Money the City has available.
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