HomeMy WebLinkAboutITEM V-A-1CITY COUNCIL
MEETING MINUTES
WASHINGTON
1. CALL TO ORDER
MARCH 2, 2009 7:30 PM
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill
Peloza, Lynn Norman, and Virginia Haugen.
Staff members present included: Chief of Police Jim Kelly;
Information Services Director Lorrie Rempher; City Attorney Daniel
B. Heid; Finance Director Shelley Coleman; Human
Resources/Risk and Property Management Director Brenda
Heineman; Parks, Arts and Recreation Director Daryl Faber;
Planning, Building and Community Director Cindy Baker; Public
Works Director Dennis Dowdy: Cultural Arts Manager Laurie Rose,
and City Clerk Danielle Daskam.
Deputy Mayor Singer announced that Dick Deal, former Parks and
Recreation Director, is in the audience this evening.
C. Announcements and Appointments
1. Announcements
a) Proclamation -"Emeritus Members of the City of
Auburn Arts Commission"
Mayor Lewis to declare Herman Ansingh, Barbara
Sharrard and, posthumously, Gertrude Sprenger, as
Art Commissioners emeritus
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Citv of Auburn Council Meetinq Minutes March 2. 2009
Mayor Lewis acknowledged several current and
former members of the Arts Commission in
attendance this evening in celebration of the finrenty-
fifth anniversary of the Auburn Arts Commission:
Linda and Jim Sprenger, Steve Sprenger, Leslie
Moore, Pam Smith, Pat Judd, Linda Elliott, Bonnie
Egbert, Amanda Flannery, Nancy Colson, Debby
Deal, Cary Davidson, Barbara Sharrard and Herman
Ansingh. Mayor Lewis noted several
accomplishments of the Arts Commission, including
the Bravo! series, public art collections, and Arts in
the Parks program.
Councilmember Norman congratulated the Arts
Commission on its finrenty-fifth anniversary.
Councilmember Norman served on the Arts
Commission for several years. She commended
members of the Arts Commission for their
commitment and staff members for their efforts on a
successful arts program.
Deputy Mayor Singer served on the steering
committee that created the Arts Commission. She
congratulated the Arts Commission on their
accomplishments.
Councilmember Wagner is the current Council liaison
on the Arts Commission. He expressed pride in their
accomplishments and congratulated the Arts
Commission on their successes.
At this time, the Council and audience viewed a video
celebrating the Auburn Arts Commission's finrenty-fifth
anniversary.
At the conclusion of the video, Mayor Lewis read and
presented a proclamation declaring Dr. Herman
Ansingh, Barbara Sharrard, and posthumously
Gertrude Sprenger as Art Commissioners emeritus.
The three Arts Commission members were
instrumental in establishing the Arts Commission and
are known for their many years of dedicated services
to the Arts Commission and arts in the community.
Dr. Ansingh, Ms. Sharrard and the son of Gertrude
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Citv of Auburn Council Meetinq Minutes March 2. 2009
Sprenger received the proclamation and thanked
Mayor Lewis for the honor.
2. Appointments
a) Urban Tree Board
City Council confirm the appointment of Bryce
Landrud to the Urban Tree Board for a three-year
term expiring December 31, 2011.
Deputy Mayor Singer moved and Councilmember
Wagner seconded to confirm the appointment of
Bryce Landrud to the Urban Tree Board.
MOTION CARRIED UNANIMOUSLY. 7-0.
D. Agenda Modifications
There was no change to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the p/ace on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
Roberta Robson, 33620 55th Avenue South, Auburn
Ms. Robson spoke regarding the Jovita Heights development and
sewer and road access for her four properties located adjacent to
and in the vicinity of the Jovita Heights development. She stated
that the Jovita Heights developer has filled the seasonal creek bed
behind her house with ten feet of fill leaving her properties as
swamp land. If the conditions persist, she will not be able to build
on her properties. Ms. Robson also reported that the developer cut
down trees on her property and damaged others. Ms. Robson
submitted records that provide a chronology of contacts with the
City and others regarding sewer and road access.
Public Works Director powdy stated that the Robson properties are
outside the city limits and just outside the City's sewer service area
boundary on the West Hill. The City entered into an agreement
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City of Auburn Council Meetinq Minutes March 2, 2009
several years ago with Lakehaven Utility District that the City would
not provide sewer service to the area of the Robson properties and
properties further west.
Jeff Robson, 33602 55th Avenue South, Auburn
Mr. Robson (son of Roberta Robson) reiterated the concerns
expressed by Ms. Robson above. Mr. Robson expressed concern
with the slopes created by the Jovita Heights development and
drainage issues.
Jim Robson, 33620 55t" Avenue South, Auburn
Mr. Robson (husband of Roberta Robson) reiterated the concerns
expressed by Ms. Robson and Jeff Robson above. He also
expressed concern regarding erosion of the slopes.
Amy Kiilsholm, 33602 55th Avenue South, Auburn
Ms. Kiilsholm reiterated the concerns expressed by the Robsons
above.
Mayor Lewis directed that staff schedule a meeting with the
Robsons to discuss the matter further.
Keith Arnold, 404 22"d Street SE, #A, Auburn
Mr. Arnold spoke regarding a parking ticket he received for parking
in excess of seventy-finro hours. Mr. Keith reported that he has
parked in excess of seventy-finro hours in front of his house in the
past and has not received a parking ticket. He requested that the
Council review the parking limits in the area.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported the Municipal Services Committee met
February 23, 2009 at 4:00 p.m. The Committee reviewed
Resolution Nos. 4456 and 4457 relating to utility easements. The
Committee also discussed Resolution Nos. 4451 and 4452 relating
to concessionaire agreements and received a report from Chief of
Police regarding the license plate reader which can read license
plates of passing cars and check the license plate numbers against
a database of stolen vehicles. The next regular meeting of the
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Municipal Services Committee is scheduled for March 9, 2009 at
4:00 p.m.
B. Planning & Community Development
Chair Norman reported the Planning and Community Development
Committee met February 23, 2009. The Committee reviewed
Resolution Nos. 4451 and 4452 relating to concessionaire
agreements, Resolution No. 4456 authorizing a storm drainage
easement for Pierce County, and Resolution No. 4457 granting an
easement to Puget Sound Energy. Resolution Nos. 4456 and 4457
are related to the construction of the Valley Regional Fire Authority
Station 33. The Committee discussed the healthcare district
overlay, the Auburn environmental district/green zone, progress on
the birding tower project, the shoreline designation map, the federal
stimulus package, and the sign code. Chair Norman noted that the
Planning and Community Development Committee has been
meeting in special sessions for the purpose of reviewing the
development code update project. The next special meeting of the
Committee for the purpose of reviewing the code update project is
scheduled for March 5, 2009 at 6:00 p.m. The next regular
meeting of the Planning and Community Development Committee
is scheduled for March 9, 2009 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon at 3:00. The Committee approved a number of consent
items including service agreements with Trafficount, Inc. and Traffic
Count Consultants, final pay estimate for Project No. CP0635, the
Gateway Sign at M Street SE and final pay estimate for Project No.
CP0732, the 2007 Citywide Manhole and Ring Replacement. The
Committee also discussed Ordinance No. 6226 amending the
2009-2010 Biennial Budget, Ordinance No. 6217 relating to an
excise tax on loading dock doors, the year-end report on the Save
Our Streets (SOS) program, the National Pollution Discharge
Elimination System (NPDES) stormwater management program,
capital plans for utilities, the storm drainage comprehensive plan,
the water comprehensive plan, and the sewer comprehensive plan.
Chair Wagner referred to a publication from the Association of
Washington Cities, titled City Streets Are More Than Pavement,
that outlines typical city infrastructure costs associated with street
construction, including storm drainage, sidewalks, landscaping,
illumination and signals, sewer, water, and the street construction
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Citv of Auburn Council Meetinq Minutes March 2. 2009
itself. The next regular meeting of the Public Works Committee is
scheduled for March 16, 2009 at 3:00 p.m.
D. Finance
Chair Backus reported the Finance Committee met this evening at
6:30. The Committee approved claims and payroll vouchers, and
discussed Ordinance No. 6226 amending the 2009-2010 Biennial
Budget and Ordinance No. 6217 relating to an excise tax on
loading dock doors. The next regular meeting of the Finance
Committee is scheduled for March 16, 2009 at 6:30 p.m.
E. Community Center
Chair Wagner reported the Community Center Committee has not
met since the last Council meeting. The next meeting of the
Community Center Committee is scheduled for March 25, 2009 at
9:00 a.m.
F. Downtown Redevelopment
Chair Norman reported that the next meeting of the Downtown
Redevelopment Committee is scheduled for March 3, 2009 at 4:00
p.m.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
Deputy Mayor Singer reported that the Puget Sound Regional
Council held its monthly executive board meeting for the purpose of
discussing the criteria for the allocation of approximately $79 Million
for transportation stimulus package projects. Deputy Mayor Singer
also participated in the monthly senior center coffee hour and a
Tourism Board meeting.
Councilmember Wagner reported on his attendance at the Pierce
County Regional Council meeting on February 19th.
Councilmember Norman reported on her work with staff and
community members on the boundless playground; a boundless
playground provides access to children with special needs and is
accessible for all children. Councilmember Norman shared her
granddaughter's experience at the Auburn Parks and Recreation
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Department's Daddy/Daughter Dance and congratulated staff on a
successful event.
Councilmember Cerino reported on his attendance at the
Association of Washington Cities (AWC) sponsored legislative
conference in Olympia. Councilmember Cerino also reported on
his and Councilmember Wagner's attendance at the Pierce County
Regional Council General Assembly meeting.
Councilmember Peloza reported on his participation in a site visit to
the Mary Olson Farm with museum staff and representatives of the
Water Resource Inventory Area (WRIA) 9 and Washington State
Department of Ecology regarding a WRIA 9 grant opportunity for
further Olson Creek restoration work. Councilmember Peloza also
participated in a WRIA 9 levee setback restoration project on the
Fenster levee located in southeast Auburn. Councilmember
Peloza attended the King County Water Pollution Abatement
Advisory Committee meeting where members discussed the
reclaimed water comprehensive plan, 2009 capital projects funding,
and 2010 sewer capacity charges and billing policies.
Councilmember Peloza announced the Auburn International
Farmers Market will open in 104 days.
B. From the Mayor
Mayor Lewis read a Certificate of Appreciation presented to the
City of Auburn Public Works Department in recognition of
outstanding support to the Washington National Guard during the
state emergencies of December 2008 and January 2009.
Mayor Lewis commented on the federal stimulus package. He
reported the City's grant writing group is reviewing City projects that
can be submitted for grants from federal agencies that have
received a portion of the stimulus funds. Mayor Lewis reported on
the City's efforts regarding the Local Infrastructure Financing
District legislation which allows a city to keep two tenths of a
percent of the state's portion of the sales tax.
Additionally, Mayor Lewis commented on the State's decision to
close the Department of Licensing agency in Auburn. Residents
who have utilized the Auburn drivers licensing site will have to
travel to either Federal Way or Puyallup or accomplish their needs
online. Mayor Lewis encouraged residents to contact their
legislators to voice their concerns.
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Citv of Auburn Council Meetinq Minutes March 2, 2009
V. CONSENT AGENDA
Al/ matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
1. Minutes of the February 17, 2009 regular City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Claims
Claims check numbers 383069 through 383462 in the
amount of $2,755,506.75 and dated March 2, 2009.
2. Payroll
Payroll check numbers 525782 to 525881 in the amount of
$369,525.44 and electronic deposit transmissions in the
amount of $1,216,064.74 for a grand total of $1,585,590.18
for the pay period covering February 12, 2009 to February
25, 2009.
C. Contract Administration
1. Consultant Agreement Number AG-C-365
A3.16.9, 04.8.1 C524A
City Council grant permission to enter into Consultant
Agreement No. AG-C-365 with Day Wireless Systems for
engineering services for Project No. C524A, SCADA System
Improvements.
2. Service Agreement Number AG-S-027
A3.16.9
City Council grant permission to enter into Service
Agreement No. AG-S-027 with Trafficount, Inc. for the City's
annual traffic count program.
3. Service Agreement Number AG-S-028
A3.16.9, 04.11.1 CP0763
City Council grant permission to enter into Service
Agreement No. AG-S-028 with S&B, Inc. for Services on
Project No. CP0763, The Braunwood Well Improvement.
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4. Service Agreement Number AG-S-029
A3.16.9
City Council grant permission to enter into Service
Agreement No. AG-S-029 with Traffic Count Consultants,
Inc. for the City's annual traffic count program.
5. Public Works Project Number CP0732
04.6.3 CP0732
City Council approve Final Pay Estimate No. 5 to Contract
No. 07-18 in the amount of $12,720.00, for a total contract
amount of $175,445.88, with GMT Inc., and accept
construction of Project No. CP0732, 2007 Citywide Manhole
Ring & Cover Replacement.
6. Public Works Project Number CP0635
03.3.15 CP0635
City Council approve Final Pay Estimate No. 3 to Contract
No. 07-23 in the amount of $13,079.04, for a total contract
price of $51,545.01, with T. Miller Construction, Inc. and
accept construction of Project No. CP0635, Gateway Sign at
M Street SE.
Deputy Mayor Singer moved and Councilmember Wagner seconded to
approve the Consent Agenda.
MOTION CARRIED. 6-1. Councilmember Haugen voted no.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no ordinance for Council consideration.
B. Resolutions
1. Resolution No. 4451
05.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
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Citv of Auburn Council Meetinq Minutes March 2, 2009
a Concessionaire Agreement befinreen the City and The
Little League of Auburn, Washington for the concession
operations at the Brannan Park Ballfields and at the Sunset
Park Ballfields for 2009
Councilmember Norman moved and Councilmember
Backus seconded to adopt Resolution No. 4451.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Resolution No. 4452
5.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Concessionaire Agreement between the City and The
Optimists Club of Auburn, Washington, for the west
concession building operations at Game Farm Park
Ballfields for 2009
Councilmember Norman moved and Councilmember
Backus seconded to adopt Resolution No. 4452.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Resolution No. 4456
A3.13.2, 02.7
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Storm Drainage Easement for Pierce County
Councilmember Norman moved and Councilmember
Backus seconded to adopt Resolution No. 4456.
MOTION CARRIED UNANIMOUSLY. 7-0.
4. Resolution No. 4457
A3.13.2, 02.7
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Utility Easement for Puget Sound Energy
Councilmember Norman moved and Councilmember
Backus seconded to adopt Resolution No. 4457.
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Citv of Auburn Council Meetinq Minutes March 2, 2009
MOTION CARRIED UNANIMOUSLY. 7-0.
IX. EXECUTIVE SESSION
At 8:51 p.m., Mayor Lewis recessed the meeting for a five minute
intermission and then to executive session for approximately twenty
minutes for the purpose of discussing pending/potential litigation pursuant
to RCW 42.30.110(1)(i). Staff members required for the Executive
Session included City Attorney Daniel Heid, Public Works Director Dennis
Dowdy, and Human Resources/Risk and Property Management Director
Brenda Heineman. Mayor Lewis indicated that action may follow the
executive session.
Mayor Lewis reconvened the meeting at 9:16 p.m.
X. TERM SHEET FOR AGREEMENT BETWEEN THE CITIES OF AUBURN,
BONNEY LAKE, BUCKLEY AND SUMNER AND CASCADE WATER
ALLIANCE
Councilmember Wagner moved and Councilmember Cerino seconded
that the Mayor be authorized to sign, on Auburn's behalf, the Term Sheet
for Agreement befinreen the cities of Auburn, Bonney Lake, Buckley and
Sumner and Cascade Water Alliance, calling for an Interlocal Agreement
to be negotiated befinreen the parties within three years, in substantial
conformity with the document on file with the City Clerk, which would seek
to resolve Lake Tapps water rights issues and ultimately dispose of the
pending Cascade Water Alliance litigation.
MOTION CARRIED UNANIMOUSLY. 7-0.
XI. ADJOURNMENT
There being no further
adjourned at 9:17 p.m.
APPROVED THE
business to come before the Council, the meeting
DAY OF MARCH, 2009.
Peter B. Lewis, Mayor
Danielle Daskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
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