HomeMy WebLinkAboutITEM VIII-B-6CfTYOF
AGENDA BILL APPROVAL FORM
WASHWGTON
Agenda Subject:
Date:
2008 CAPER
March 16, 2009
Department:
Attachments:
Budget Impact:
Administration
Resolution 4463 and 2008 CAPER
Administrative Recommendation:
City Council adopt Resolution No. 4463.
Background Summary:
The Consolidated Annual Performance and Evaluation Report (CAPER) is written and submitted to the
Department of Housing and Urban Development (HUD) annually. Its primary purpose is to inform the
citizens of Auburn where Federal dollars are being spent, by whom, and what the money accomplishes.
It also serves as an evaluation too[ and begins the process of setting spending goals for the next year.
The CAPER is an overall review of housing and community development activities that were funded by
the Communiry Development Block Grant program in the year 2008. Furthermore, HUD regulations
stipulate the City solicit comments and public review of its annual CAPER.
A City Council public hearing on the CAPER is scheduled for the Monday, March 16, 2009 City Council
meeting. Public Notice of the CAPER's availability was provided by publication in the Seattle Times and
posted on the City of Auburn's website. No comments have been received regarding the CAPER to date.
At its March 16, 2009 meeting, the Council can act on the CAPER by accepting it by resolution. The
resolution directs staff submit the report to HUD.
L0316-2
03.4.1.7
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport Z Finance
❑ Cemetery 0 Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services Z Planning & CD
❑ Fire E] Planning
❑ Park Board ❑Public Works
❑ Legal p Police
❑ Planning Comm. p Other
❑ Public Works ❑ Human Resources
❑ Information Services
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled
Councilmember: Norman
Staff: Hursh
Meetinq Date: March 16, 2009
Item Number: VI11.6.6
~jJ$URN* MORE THAN Y4U 1MAGINED
RESOLUTION NO. 4463
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, TO ACCEPT THE CONSOLIDATED
ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER)
FOR THE 2008 PROGRAM YEAR
WHEREAS, the City of Auburn was designated as an entitlement
community by the U.S. Department of Housing and Urban Development (HUD)
for its Community Development Block Grant (CDBG) program; and
WHEREAS, the requirements of the CDBG require the City prepare and
submit a"Consolidated Annual Performance and Evaluation Report (CAPER)"
for each program year; and
WHEREAS, the City Council of the City of Auburn heard and considered
public testimony on March 16, 2009 about the CAPER for its 2008 program
year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH
RESOLVES THAT:
Section 1. That the Consolidated Annual Performance and Evaluation
Report (CAPER) for the 2008 program year is accepted.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation and submit the report to HUD.
Resolution No. 4463
March 16, 2009
Page 1 of 2
Section 3. This Resolution shall take effect and be in full force
upon passage and signatures hereon.
DATED and SIGNED this day of , 2009.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam
City Clerk
Resolution No. 4463
March 10, 2009
Page 2 of 2
~
WASHINGTON
City of Auburn
Consolidated Plan for Years 2005 to 2009
Consolidated Annual Performance
and
Evaluation Report (CAPER)
for the
2008 Program Year
DRAFT
March 31, 2009
Est
EQUAI HOUSING
OPPORTUNITY
Department of Administration
25 West Main Street
Auburn, Washington 98001
CONTENTS:
I Introduction, Summary
II. Assessment of Goals and Strategies
A.
Housing and Homeless Prevention Strategies
B.
Livable Communities Strategies
C.
Economic Development Strategies
D.
Other Actions
E.
Continuum of Care Strategies
F.
Affirmatively Furthering Fair Housing_
G.
Leveraging Resources
H.
Self-Evaluation
III. Outcomes Measurement and Performance Reporting System
IV CDBG
- Specific Requirements
A.
Nature of and Reasons for any Change in Program Objectives
B.
Assessment of Grantee Efforts to Comply with Consolidated Plan
C.
Extent of Funds Used for National Objectives
D.
Relocation Actions
E.
Economic Development Activities
F.
Prograrn Income Accounts Description
G.
Neighborhaod Revitalization Strategies Report
H.
Elirninating Barriers to Affordable Housing
L
Coordination with Public Housing Authorities
J.
Lead-Based Paint Hazards
K.
Compliance and Monitoring Performed during the Program Year
V. Public Participation Requirements
City of Auburn - 2008 CAPER Page 1
I. Introduction, Summary:
The Consolidated Annual Performance and Evaluation Report (CAPER) for the City
of Auburn, Washington, for program year 2008 is a report to the U.S. Department of
Housing and Urban Development (HUD) on the City's activities and accomplishments
using Community Development Block Grant (CDBG) funds. The City of Auburn
(hereinafter referred to as the City) combines its CDBG funds with its general funds to
support human service activities and human service planning and administration; this
planning is detailed in the City's Consolidated Plan and in its Annual Action Plan and
correlated with the CAPER. _
On November 5, 2007 the Auburn City Council passed Resolution Number 4244
adopting the 2008 Action Plan for the Citv of Auburn's Consolidated Plan for Years
2005 to 2009. The 2008 Action Plan was based on an estirnated, combined human
service budget of $835,076; out of which $409,760 were CDBG funds, $425,316 were
City of Auburn general funds.
In April 2008, HUD informed the City that its 2008 Action Plan was approved and
funded with $400,879. More than 6,000 Auburn residents were the recipients of direct
services that were bought, in part, with these CDBG funds. In addition, the residents
of two Auburn neighborhoods were the recipients of area-wide benefits resulting from
public improvements funded by CDBG.
This Consolidated Annual Performance and Evaluation Report (CAPER) will explain
in more detail where CDBG funds were spent. The CAPER will assess how that
spending addresses the housing and community development goals that the City set
forth in its Consolidated Plan for Years 2005 to 2009.
II. Assessment`of Goals and Strategies:
A. Housing and Homeless Prevention Strategies
Aetivities funded by the` City through its contracts with local agencies to promote
affordable housing and prevent homelessness are part of its goal to assure Auburn
residents have sufficient food to eat and a roof overhead. The following are activities
that received CDBG funds relative to this goal.
• CDBG funds were used to make sure Auburn residents have access to
emergency assistance in the event that they become homeless. Specifically,
CDBG funds were used for the following:
o Provide a short-term shelter home for women and children who are
victims of domestic violence and would otherwise be homeless.
o In an effort to help retired couples and senior citizens stay in
affordable housing, the City uses its CDBG funds to make home
repairs for low-income and primarily senior homeowners.
City of Auburn - 2008 CAPER Page 2
B. Livable Communities Strategies
The City uses its CDBG funds to help achieve the national objective of providing
or maintaining a suitable living environment; particularly for its low income
residents. Towards this end, the City uses its CDBG funds for the following:
• Support a regional network of community health services that provide basic
health care to low-income residents. The City provides CDBG funds to the
Community Health Centers of King County for primary medical and dental
care to low-income, uninsured residents at facilities located in Auburn.
C. Economic Development Strategies
The City of Auburn strives to help potential entrepreneurs obtain the business
skills they need to start and sustain a business and develop jobs. Towards this end,
the City provides the Small Business Assistance Center of Green River
Community College funding to provide training' and counseling to individuals
starting businesses.
D. Other Actions: Neighborhood Revitalization:
The City of Auburn uses its CDBG funds to preserve and/or revitalize low and
moderate income neighborhoods. CDBG funds for planning and administration
are used to work with neighborhood groups to identify local needs and develop
plans to address those needs. Additional CDBG funds are used for the following:
• Develop neighborhood plans so that low income neighborhoods can become
eligible for consideration as local investment areas.
• Increase neighborhood property values, increase the length of time residents
reside in neighborhood, increase number of owner-occupied units and
improve sustainability of the entire neighborhood by installing public
infrastructure such as curbs, sidewalks, street lights and curb cuts for
wheelchairs.
E. Continuum'of Care Strategies / Reduction in Poverty Strategies
The City of Auburn provides a Continuum of Care primary through two
channels. First, the City participates in the King County HOME Consortium,
which sets policy direction and distributes HOME and McKinney funds
throughout the County. On a local level, the City funds programs - both through
the General Fund and with CDBG - that help prevent homelessness and address
emergency, and transitional housing needs. In addition to CDBG funded activities
described `in this CAPER, the following general fund activities likewise help
reduce poverty and homelessness in Auburn:
The City provides $56,500 of general funds to feed and care for over
10,000 Auburn residents.
The City provides general fund support to provide emergency housing to
over 400 homeless adults and children.
• In addition to CDBG funds, the City provides an additional $9,000 to the
Community Health Centers of King County for primary medical and dental
City of Auburn - 2008 CAPER Page 3
care.
• The City provides ACAP Child and Family Services funds to subsidize the
childcare of over 75 low-income, Auburn families.
The City provides over $90,000 of general fund support for services to
victims of domestic violence.
F. Affirmatively Furthering Fair Housing:
The City complies in accordance with its "Analysis of Impediments to Fair
Housing Choice" (AI) as required for CDBG entitlement communities. As a result of
the AI and the public response to it, the consultant-a partner in this effort
throughout the county-who prepared the AI identified three impediments and made
three initial recommendations. The recommendations were:
• Expand current education and outreach' efforts;
Continue ongoing enfarcement activities by holding responsible those able
to make improvements in this area; and
• Target homeownership and lending' marketing to all citizens of all
backgrounds.
The City continues to implement the recommendations in the AI. For instance,
among other actions, the City is inserting the Fair Housing logo onto its human
service and housing planning documents as a means to publicize Fair Housing and
the City's commitment to it. The City has made publications promoting Fair Housing
available at City Hall, Senior Center, and other public gathering places. A link to
Fair Housing information has been placed on the City's website as a resource to
residents as well. The City cantinues to monitar compliance with the Fair Housing
Act. Complaints are referred to the'Washington State Human Rights Commission for
resolution. No fair housing complaints were filed against the City in 2008 nor did the
City make any referrals of alleged complaints to the Washington State Human Rights
Commission.
G. Leveraginy, Resources
CDBG appropriated by the City are sometimes used to leverage other public and
private funding resources. For instance, in 2008 CDBG funds were used to leverage:
• Through the leveraged matching funds of the City of Auburn's general fund,
the human services budget exceeded $1 million that went to meet the goals
and strategies of the City's Consolidated Plan.
A. Self-Evaluation
During their review of the CAPER, the Human Service Committee agreed that the
City is implementing the strategies contained in the Consolidated Plan. The City has
remained in compliance with the `Timeliness of Expenditure' guidelines as
prescribed by HUD. The City intends to remain in compliance, while adjusting
project selection and monitoring to include provisions for the increased timelines due
to response to environmental regulations (ESA and Lead Paint).
City of Auburn - 2008 CAPER Page 4
Public service activities are within their intended schedule. The improvements in the SE
Main Street neighborhood, identified in the City's Consolidated Plan, were completed.
Furthermore, the City continues to publicize its Housing Repair Program so as to increase
the number of clientele served each year.
III. Outcomes Measurement and Performance Reporting System:
The Department of Housing and Urban Development instituted a reporting system for
outcome-based performance measures. A copy of this report is:attached {see C04PR03).
The following summarizes accomplishments relative to the 2008 Action Plan.
Agency: City of Auburn Human Services: Housin~Repair Program
Activity: Provide emergency housing repairs to very low-income
Auburn homeowners at risk of becoming homeless.
Proposed: 50 clients ActuaL• 24 clients
Budget: $150,000 Spent: ' $48,438.78
Summary: During 2008 the City awarded 24 grants for minor home
repairs'. Actual expenditures were an average of less than
$2,500 per client. All of the clients served were very low
income, most earned less than 30% of the King County
median household income (KCMHI).
Agency: City of Auburn Human Services: Housing Program
Activity: Acquire a short-term shelter home for women and children
who are victims af domestic violence and would otherwise
be homeless.
Budget: $250,000 Actual: $204,000
Summary: The City was able to purchase a home which will serve as a
short-term shelter for women and children. The necessary
costs to prepare the house for suitable living will be spent
through the program in 2009.
Goal: Health care to be physically and mentally fit.
Outcome: Within the citv limits of Auburn are located non-profit agencies that
nrovide health care to its low-income residents.
Output Goal: Support a regional network of community health services that
provide basic health care to low-income residents.
Agency: Community Health Centers of King County:
City of Auburn - 2008 CAPER Page 5
Activity: Provide primary medical / dental care to low-income,
uninsured residents at facilities located in Auburn.
Proposed: 235 clients Actual: 258 clients
Budget: $8,536 (General Fund)
$51_s464 (CDBG - Public Services)
$60,000 (Total: General Fund + CDBG)
Spent: $60,000 (Total: General Fund + CDBG)
Summary: Community Health Centers has served more than the
expected number of clients for the contracted year.
Goal: Education and job skills to lead an independent life.
Outcome: Auburn has a central location that makes available'a
services and assistance to individuals who are starting
business. '
Output Goal: Help potential entrepreneurs obtain the business skills they need
to start and sustain a business. Provide potential entrepreneurs
research and technical assistance on potential businesses in
Auburn and means to finance them.
Agency: GRCC Small Business Assistance Center
Activity: Provide small business training and counseling to enable
businesses and individuals starting business to survive
and grow their businesses.
Proposed: 72 clients Actual: 92 clients
Budget: $37;500 Spent: $37,500
' Summary: The agency provided over 500 hours of technical
assistance and 173 hours of counseling creating ar
saving 20 jobs.
Outcome: ' Auburn has a central location that makes available a varietv of
services and assistance to individuals who are interested in
acquiring a work skill.
Output Goal: Create economic opportunities by providing training to
approximately 15 low income Auburn residents so that at least
half of them can find and sustain a job.
Agency: South Kin County Multi-Service Center: Employment Training
Activity: Provide training to residents so that employment is
found and sustained.
City of Auburn - 2008 CAPER Page 6
Proposed: 15 clients Actual: 15 clients
Budget: $10,000 Spent: $10,000
Summary: The agency provided training and job placement for the
contracted amount of residents under this first year effort
with the City of Auburn.
IV. CDBG - Specific Requirements
A. Nature of and Reasons for any Change in Program Objectives
No changes were made in the Program Objectives of the 2008 Action Plan.
B. Assessment of Grantee Efforts in Complying.with Consolidated Plan
The City did not, through action or willful inaction, hinder the implementation
of the Consolidated Plan. If requested, the City provides letters of compliance
to entities that are pursuing HUD-approved activities within the City (e.g.,
letters of zoning compliance, assistance with development processes, etc.).
C. Extent of Funds Used for National Objectives
All funds were used exclusively for the National Objectives.
D. Relocation Actions
No activities that required relocation of households or businesses were
undertaken during the 2008 program year.
E. Economic Development Activities
The Small Business Assistance Center (SBAC) has as a goal the
creation/retention jobs. The costs of the activities provided by SBAC
($37,500) for` the 75 low and moderate income clients served is less than the
$1,000 per person standard used by CDBG to evaluate the public benefit of
economic development activities.
F. Program Income Accounts Description
The City of Auburn did not receive any program income during 2008.
G. Neighborhood Revitalization Strategies Reports
The City of Auburn is working to align its Neighborhood Revitalization
Strategy in accordance to HUD's criteria for selected or targeted
neighborhoods. The City does have a policy in place that utilizes CDBG funds
City of Auburn - 2008 CAPER Page 7
to make improvements accarding to HUD regulations.
H. Eliminating Barriers to Affordable Housing
The City provided grants for home repairs to 18 low-income homeowners.
Most of these homeowners were senior citizens. They home repairs provided
the clients of Auburn's Housing Repair Program enable them to stay in their
homes, which are much more affordable than what they find elsewhere.
1. Coordination with Public Housing Authorities
The City of Auburn and the King County Housing Authority have a long
history of collaboration toward developing affordable housing for low-income
residents and people with special needs. The King County Housing Authority
has approximately 678 public housing units located in Auburn; in addition to
roughly 750 Section 8 vouchers. The City of Auburn plans to continue to
work with the King County Housing Authority to preserve and maintain
Auburn's stock of affordable housing for its low-income residents. "
J. Lead-Based Paint Hazards
The City of Auburn includes language in its CDBG contracts that require
agencies to comply with HUD Lead-Based Paint Regulations (24 CFR Part 35)
issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C.
Sections 4831, et seq.) requiring prohibition of the use of lead-based paint
whenever CDBD funds are used. 'In addition, the City notifies residents of
potential lead-based paint hazards when it awards a Housing Repair grant. A
copy of the pamphlet -"Protect Your Family from Lead In Your Home" is
provided each Housing Repair client when the City conducts the initial
inspection of their home.
K. Compliance and Monitoring Performed during the Program Year
Outcome data is included in the contract between the City of Auburn and the
agency receiving CDBG funds. The City monitors agency compliance with its
CDBG contract by requiring the agency to submit quarterly reports that includes
data on the number of service units provided along with demographic
information about their clients. In addition, City staff monitors the agencies with
a site visit at' least once a year and maintains a mare frequent contact with
agencies using the telephone and email. The information contained in this
CAPER was derived from these site visits, quarterly reports and miscellaneous
agency contacts.
IV. Public Participation Requirements
The public review period for this Consolidated Annual Performance and
Evaluation Report for 2008 began on February 28, 2008, when copies became
available for distribution. A public notice was published in The Seattle Times on
February 28, 2008 announcing the plan was ready for public review and comment. A
City of Auburn - 2008 CAPER Page 8
public hearing was scheduled and advertised for March 17, 2008 at which time the
review period ends. Public comments were reviewed by the City of Auburn's City
Council. Presentation to the City Council was made on March 17, 2008, for final
review and consideration prior to submitting it HUD. Minutes of these meetings,
along with any other written comments, are included in the appendix of this CAPER.
City of Auburn - 2008 CAPER Page 9