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Home My WebLink AboutITEM V-C-2~ CIT'YOF_ - *11-N~WASHWGTON AGENDA BILL APPROVAL FORM Agenda Subject: Award Contract 09-01 Date: A ril 13, 2009 Department: Attachments: Budget Status Sheet, Budget Impact: Public Works Bid Tab Summary, Vicinity Map and $ 0 Sco e of Work Ma Administrative Recommendation: City Council award Contract 09-01, Project Number CP0762, Les Gove Neighborhood Improvements - Phase 1 to R. L. Alia Company on their low bid of $2,001,277.50 plus WA state sales tax of $51,558.16 for a total contract rice of $2,052,835.66. Background Summary: The purpose of this project is to pertorm road maintenance as part of the SOS Program, including pavement overlays and pavement rehabilitation, and in conjunction with this, to replace and improve the water, sanitary sewer and storm system infrastructure in the neighborhood. The Les Gove Neighborhood Improvements - Phase 1 project includes: • Pavement patching and providing a thin asphalt overlay on approximately 7,100 lineal feet (1.3 miles) of local roads as part of the SOS program. • Rehabilitation of the pavement section on approximately 2,485 lineal feet (0.5 mile) of local roads as part of the SOS program. • Construction of approximately 6,500 lineal feet (1.2 miles) of 8-inch ductile iron water mains, replacing existing deteriorating 4-inch and 6-inch water mains. • Removal and replacement of approximately 2,800 lineal feet (0.5 mile) of deteriorating sanitary sewer pipes. • Construction of approximately 1,600 lineal feet (0.3 mile) of new 12-inch to 24-inch storm pipe. Construction for this project is anticipated to begin in May 2009 and be completed in December 2009, weather permitting. For 2009, an overall project budget contingency of $350,347 remains in the 103 SOS fund, $1,320,357 remains in the 430 Water fund, $101,002 remains in the 431 Sewer fund and $167,817 remains in the 432 Storm fund. Phase 2 of this project is anticipated to be under construction in 2010. W0420-3 04.9.1 CP0762 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ M&O ❑ Arts Commission COUNCIL COMMITTEES: ❑ Airport ❑ Finance ❑ Building ❑ Cemetery p Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Human Services ❑ Planning & CD ❑ Finance ❑ Parks ❑ Fire ❑ Planning ❑ Paric Board OPublic Works ❑ Planning Comm. ❑ Other ❑ Legal ❑ Police 0 Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: Wa ner Staff: Dowd Meeting Date: April 20, 2009 Item Number: V.C.2 AUBURN * MORE THAN YOU 1MAGINED BUDGET STATUS SHEET Project No• CP0782 Project TiUe: Les Gove Neighborhood improvement Project _I Project Manager: Leah Dunsdon 0 InitiationlConsultantAg►eement Initiation Date: March 17. 2008 O Permission to Advertiae Date: April 13, 2009 Advertisement Date: March 17. 2009 * Contract Award Award Date: April 20. 2009 Q Change Order Approval 0 ConVact Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Fundin Prior Years 2009 2010 Future Years Total •`103 Fund-SOS Program 132,616 1,500,000 575,000 2,207,616 430 Fund - Water Repair and Replacement Program 20,711 20,711 430 Fund - Water Utility Fund 191,538 2,100,000 900,000 3,191,538 "431 Fund - Sewer Repair and Replacement Program 61,383 610,000 10,000 681,383 "432 Fund - Storm Utility Fund 22,999 350,000 20,000 392,999 Total 429,247 4,560,000 1,505,000 0 6,494,247 Aclivi Prior Years 2009 2010 Future Years Total Design Engineering - City Costs 80,284 75,000 20,000 175,284 Design Engineering - Consultant Costs 348,963 140,000 10,000 498,963 Constniction Contract Bid (Phase 1) 2,052,836 2,052,836 Authorized Contingency (5°k) (Phase 1) 102,642 102,642 Construction Engineering - City Costs (Phase 1) 200,000 200,000 Construction Engineering - Consultant Costs (Phase 1) 50,000 50,000 Construdion Estimate (Phase 2) 793,636 793,636 Projed Contingency (10%) (Phase 2) 79,364 79,364 Constniction Engineering - Cily Costs (Phase 2) 100,000 100,000 ConstruGion En ineerin - Consultant Costs Phase 2 50,000 50,000 Total 429,247 2,620,477 1,053,000 0 4,102,724 ios Save Our Streets Budaet Status Prior Years 2009 2010 Future Years Total '103 Funds Budgeted 132,616) 1,500,000 575,000 0 2,207,616 103 Funds Needed 132,616 1,149,653 385,150 0 1,667,419 'tOS Fund Project Contingency 703 Funds Required 0 0 350,347 0 189,850 0 0 0 (540,197) 0 dn(1 Watpr Budaet Status Prior Years 2009 2010 Future Years Total `430 Funds Budgeted 212,249) 2,100,000 900,000 0 3,212,249 430 Funds Needed 212,249 779,643 652,250 0 7,644,142 "430 Fund Project Contingency 0 1,320 357 247,750 0 (1,568,107) 430 Funds Required 0 0 0 0 0 431 Sewer Budaet Status Prior Years 2009 2010 Future Years Total `431 Funds Budgeted 61,383 610,000 10,000 0 681,383 431 Funds Needed 61,383 508,998 0 0 570,381 "431 Fund Project Contingency 431 Funds Required 0 0 (101,002) 0 (10,000) 0 0 0 111,002 0 d19 Stnrm Budaet Status Prior Years 2009 2010 Future Years Total *432 Funds Budgeted (22,999) 350,000) 20,000 0 392,999 432 Funds Needed 22,999 182,183 15,600 0 220,782 •432 Fund Project Contingency 432 Funds Required 0 0 167,817 0 (4,400)1 0 0 0 (172,217) 0 in the Budget Status Sedions indicates Money the City has available. "Funds Budgeted are a portion of the overall Sewer Repair and Replacement Program, the Storm Utility Fund, and the SOS Program budgets. 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GEND Phase 1 LE PHASE I (2009) Project Area ` PHASE 2 (2010) CITY OF AUBURN Figure 1 crrYOF CP0762, LES GOVE NEIGHBORHOOD ~ U R w.~sxitvGTON IMPROVEMENT PROJECT VIC1111ty dp woazo-sc SCALE: I°=600. _ N H Z W Z X: O W ~ F- ~ U ~ N N (L ~ F- F F- - N W r x E N O W O > > W ~ N ~ W ~ ~ ~ a > ~ ~ 0- _ o CL Z p W F- w W W W W ~ ~ W W ~ > ~ a W D J 0,.. (n ~ (n Cn 1L I ~ ~ O ~ ~ z F Z ~ x w; Q ~ U N o , ~