HomeMy WebLinkAboutITEM VIII-B-11
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CITY OF
AGENDA BILL APPROVAL FORM
* WASH [ NGTON
Agenda Subject: Date:
Resolution No. 4495 June 1, 2009
Department: Attachments: Budget Impact:
Finance Resolution No. 4495 & Exhibit "A"
Administrative Recommendation:
Cit Council to ado t Resolution No. 4495.
Background Summary:
Resolution No. 4495 authorizes the Mayor and the City Clerk to accept grant funds in the amount of
Twenty Six Thousand Three Hundred and Thirty-three Dollars and Fifty-two Cents ($26,333.52) from the
Washington State Department of Transportation Aviation Division as their 2'/z% match of funds for Phase
I of the Taxiway Alterations and Improvements Project for the Auburn Municipal Airport.
N0601-2
F5.2.15, 04.4.9.4
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
❑ Airport 0 Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner 0 Municipal Serv. p Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board ❑Public Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other O Public Works ❑ Human Resources
❑ Information Services
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until /
Tabled Until
Councilmember: Backus Staff: Coleman
Meetin Date: June 1, 2009 Item Number:
AU$[J~RN*MORE THAN YQU 1MAG[NED
,
RESOLUTION NO. 4 4 9 5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
TO ACCEPT GRANT FUNDS FROM THE WASHINGTON
STATE DEPARTMENT OF TRANSPORTATION AVIATION
DIVISION IN THE AMOUNT OF TWENTY SIX THOUSAND
THREE HUNDRED THIRTY-THREE DOLLARS AND
FIFTY-TWO CENTS ($26,333.52) WHICH REPRESENTS
2'/2% MATCH OF FUNDS NEEDED FOR PHASE I OF THE
TAXIWAY ALTERATIONS AND IMPROVEMENTS
PROJECT -
WHEREAS, the Auburn Municipal Airport is in need of a parallel taxiway
system and lighting improvements, and
WHEREAS, the Washington State Department of Transportation
Aviation Division, has approved and offered grant funds to the City of Auburn in
the amount of Twenty Six Thousand Three Hundred Thirty-Three Dollars and
Fifty-Two Cents ($26,333.52), for Phase I of the Taxiway Alterations and
Improvements project; and
WHEREAS, the Washington State Department of Transportation
Aviation Division has submitted for execution by the City a Grant Agreement for
Project Number AUB-02-08, which is attached hereto as Exhibit "A" and
incorporated herein by this reference; and
WHEREAS, the grant offer must be accepted by the City of Auburn on or
before June 10, 2009.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Resolution No. 4495
June 1, 2009
Page 1 of 2
. •
Section 1. Purpose. The Auburn City Councii does hereby accept
the Washington State Department of Transportation Aviation Divisions' offer of
a grant in the amount of Twenty Six Thousand Three Hundred Thiriy-Three
Dollars and Fifty-Two Cents ($26,333.52), as its 2'h% match of the funds
needed to for the Taxiway Alterations and Improvements (Phase I).
Section 2. Implementation. The Mayor of the City of Auburn is
hereby authorized to implement such administrative procedures as may be
necessary to carry out the directions of this Resolution.
Section 3. Effective Date. This Resolution shall take effect and be in
full force upon passage and signatures hereon.
DATED and SIGNED THIS DAY OF , 2009.
CITY OF AUBURN
ATTEST: PETER B. LEWIS,
MAYOR
Danielle E. Daskam,
City Clerk APP E TO F M:
DWel B. Hei ,
City Attorney Resolution No. 4495
June 1, 2009
Page 2 of 2
GCA 6087 '
AM► .
Washington State
wro Department of Transportation Public Entity and Address •
Grant Agreement City ofAuburn
25 West Main Street
Washington Airport Aid Program Auburn, Washington 98001
Atrport Name
Auburn Municipal
Maximum State Grant Obligation
$ $26,333.52
THIS AGREEMENT, made and entered into this day of June , 2009 , beiween the STATE
OF WASHINGTON, acting by and through the Aviation Division, Department of Transportation, (hereinafter the "STATE") and the
above named Public Entity, (hereinafter the "PUBUC ENTITY").
WHEREAS, the Public Entity has swbmitted to the State for Subvention of the Washington Airport Aid Program for
(acquisition and/or development) of the Aubum Municipal Airport together with the plans and
specifications for such project, which project application has been approved by the State and is hereby incorporated .
herein and made a part hereof;
W hiEREAS, the State has approved a project for development of the airport consisting of the following described airport
development:
Project Number Detailed Breakdown By Items
AU13-02-08 $26,333.52 - Taxiway Alterations and Improvements (Phase I)
NOW, THEREFORE, pursuant to and for the purpose of carrying out the provisions of the State Act, and in consideration of the
(a) Public Entity's adoption and ratification of the representations and assurances contained in said project application, and its
acceptance of this offer as hereinafter provided, and (b) the benefits to accrue to the State of Washington and the public ftom
the accomplishment of the project and the operation and maintenance of the airport as herein provided, the State hereby
agrees to pay as its allowable costs incurred in accomplishing the project.
The terms and conditions of this grant agreement are as follows:
The maximum obligation of the State payable under this grant shall be 26,333.52
The Public Entity shalL•
1. Deposit in an Aviation Fund for said airport, at least $ 26,333.52 to match the State's participation in said
. project.
2. Carry out and complete the pcoject in accordance with the plans and specifications and property map, incorporated
herein, as they may be revised or modified with the approval of the state.
3. In connection with th.e acquisition of real property for the project, the Public Entity shall secure at least two written
appraisals by competent, experienced appraisers who are members of a recognized professional appraisal organization
and shall not pay in excess of the highest appraisal without the written consent of the state except as otherwise directed
by a court of competent jurisdiction after contested trial and judgment not resulting from an agreement between the
parties.
. DOT Form 900-078 EF
Revised 5198 Page 1 of 3
• - GCA 6087
4. No state funds will be paid to the Public Entity in any case until it certifies in writing that it has Aviation Funds for said
airport in an amount equal to the state's participation, or the amount designated in paragraph (1) above, which deposited
amount will be used solely for the purpose in question.
5. The Public Entity agrees to hold said airport open to the flying public during the useful life of the facilities developed
under this project; that no exclusive operating or use agreements shall be granted to any person, company, or
corporation; that failure to abide by such agreement shall automaticaliy obligate the immediate and full retum of all State
of Washington money expended in behalf of the projeat to the State of Washington with reasonable interest. Further,
the Public Entity agrees to keep the facility open during the useful life of the project or for a stated term of years,
whichever is longer, as determined by the Aviation Division.
6. The Public Entity will make no charge to the State or its agencies for a limited, but reasonable, amount of state agency
use or for state activity in search and rescue. Md, further, RCW 47.68 is followed to besf serve the public.
The allowable cost of the project shall not include any cost determined by the State to be ineligible foc considerafron as to
ailowability.
The State resenres the right to amend or withdraw this offer at any time prior to its acceptance by the Public Entity.
This offee shali expire and the State shall not be obligated to pay any part of the costs of the project unless this agreement has
been accepted by the Public Entity on such subsequent date as are prescribed in writing by the State, in the approval letter for
each project. .
Except for those projects receiving both state and federal aid, the following inspection scheduled, and reporting system wilt be
required:
A. Inspection Schedule and Reporting system will vary for each project. Basically, the inspection schedule will be placed
on a quarterly basis. On project taking less than three (3) months, the Public Entity will be required to make reports
and be inspected on the following schedule:
1. Public Entity project commencement date.
2. Public Entity report project completion date and request final inspection.
3. State will make final inspection and sign-off project as completed.
4. State will arrange for audit of account in accordance with fegularly scheduled audit program.
B. Projects taking over three (3) months will be set up on a quarterly inspection and progress report system. The Public
Entity will be required to make reports and be inspected on the following schedule:
1. Report project commencement date.
2.. Public Entity will make a three (3) months progress report. This will be a letter report giving percentage of project
completed, fund expenditures to date, and short narrative of the project progress, problems encountered and
plans for project completion.
3. State will make cjuarterly peoject inspections and prepare the report of inspection. A copy of the report will be
delivered to the Public Entity.
4. Public Entity will make report of complefion of project and request final inspection.
5. State will make final inspection and sign-off as completed.
6. State will arrange for audit of account in accordance with regularly scheduled audit program.
It should be made clear #hat a violation of any of the terms of the Grant Agreement will leave the State free to choose among
one or more of the following remedies:
A. The withholding of any future airport aid, and/or
B. The return of grant funds awarded as an action for specific performance, and/or
C. Enforcement of the commitment made by the applicant.
Page 2 of 3
a
. GCA 6087
>
The Public Entity's acceptance of this offer and ratification and adoption of the project application incorporated herein shall be
evidenced by execution of this instrument by the Public Entity, as hereafter provided, and said offer and acceptance shall
comprise allocation agreement, constituting the obligation and rights of the State and the Public Entity with respect to the
accomplishment of the project and the operation and maintenance of the airport. Such allocation agreement shali become
efFective upon the Public Entity's acceptance of this offer and shall remain in full force and effect throughout the useful life of the
facilities developed under the project but in any event not to exceed twenry (20) years from the date of acceptance.
By:
Director, Aviation Division
The City of Auburn does hereby ratify and adopt all statements,
representations, warranties, covenants, and agreements contained in the project application and incorporated materials
referred to in the foregoing offer and does hereby accept said offer and by such acceptance agrees to all of the terms and
conditions thereof.
Exeeuted this day of June , 2009 .
Name of Public Entity: City of Auburn
By: -
Title:
DOT Fom, 900-078 eF Page 3 of 3
Revised 5/98
,
Adft
11VaSh111gtOil $tate Aviation Division
~ Department of Transportation 3704 172nd Street, Suite K2 / P.O. Box 3367
Paula J. Hammond, P.E. Arlington, Washington 98223
Secretary of Transportation 360-551-6300 / Fax 360-651-6319
TTY: 1-800-833-6388
www.wsdot.wa.gov
May 28, 2009 ~
Ms. Shelley Coleman MA~ 2 9 2009
Finance Director
25 West Main Street
Auburn, Washington 98001
Re: Airport Aid Approval / Auburn Municipal Airport /$26,333.52
Dear Ms. Coleman:
Each year WSDOT's Local Airport Aid Grant Program provides crucial financial
assistance to many of Washington State's public use airports to address pavement, safety,
planning, maintenance, runway safety and security needs. We would like to take this
opportunity to congratulate the City of Auburn on your Local Airport Aid grant award
for:
➢ Taxiway Alterations and Improvements (Phase I)
This letter serves as official notification that the Washington State Department of
Transportation (WSDOT) Aviation has allocated 2%z% matching funds in the amount of
$26,333.52 for Phase I of the Taxiway Alterations and Improvements Project to the City of
Auburn for the Auburn Municipal Airport.
If you accept this allocation you will be required to supply WSDOT Aviation with
periodic copies of billings and costs for this project. Failure to supply these copies may
slow down and possibly jeopardize your reimbursement. WSDOT Aviation must be able
to review your records on this project at any time for future audit purposes.
WSDOT Aviation expects this portion of the project to be completed by June 30, 2009.
The Washington State Legislature has appropriated funding for WSDOT's Local Airport
Aid Program for the 2007 - 2009 biennium ending on June 30, 2009. An airport's failure
to complete a project in a timely manner affects funding of the entire Washington State
aviation system.
The Secretary of Transportation, Washington State, may terminate this agreement at any
time because of legal matters detrimental to the state or the local government, insufficient
funds held by WSDOT Aviation to complete the project, or by mutual consent between
the local government and WSDOT Aviation. WSDOT Aviation will be held responsible
for the state's cost share of the project at the time of any such termination.
Ms. Shelley Coleman ,
Auburn Municipal Airport
- May 28, 2009
Page 2
Please be advised that the airport must remain open for the expected life of the project,
and exclusive use policies will not be tolerated.
If you accept this allocation subject to the conditions stated, please complete the
following steps: • Have an official authorized by the governing agency to sign agreements, sign the
original copy of this letter and verify the Federal Tax Identification on the line
provided below.
• Complete all three copies of the enclosed Grant Agreement.
• Return all documents to WSDOT Aviation, P.O. Box 3367, Arlington, WA
98223.
' The extra copy of the letter is for your files. We will review, sign and return a copy of
the Grant Agreement to you. Upon receipt of the signed Grant Agreement, you may begin
construction.
If the City of Auburn has not accepted this offer on or before June 10, 2009, the offer will
expire and the State of Washington will not be obligated to pay any part of the costs of
this project.
Sincerely,
~
Eric Johns
Construction Project Manager
Encl: Copy of Approval Letter
Three Grant Agreements
Cc: Governor Christine Gregoire
Congressman Adam Smith
Senator Claudia Kauffinan
Representative Geoff Simpson
Representative Pat Sullivan
FAA, Seattle Airports District Office -
City of Auburn hereby accepts the above-described allocation.
DATE SIGNATURE FEDERAL TAX ID # 91-6001228