HomeMy WebLinkAbout04-24-2009
CITY OF = *COMMUNITY CENTER
BUK-N COMM ITTE E
WASH INGTON
April 24, 2009
MINUTES
I. CALL TO ORDER
Chair Rich Wagner called the meeting to order at 9:10 a.m. in Council Chambers
located on the first floor of Auburn City Hall, 25 W. Main Street, Auburn, WA.
Committee members present were: Chair Rich Wagner, Member Sue Singer
and Vice Chair Lynn Norman. Staff members present included: Director of
Human Resources/Risk & Property Management Brenda Heineman,
Project/Construction Manager Steven Burke, Recreation Manager Brian Petty,
Facilities Manager Lisa Torres, Parks, Arts and Recreation Director Daryl Faber,
Network Communications Engineer Colin Schmalz, City Engineer/Assistant
Public Works Director Dennis Selle, Planning Director Cindy Baker, Principal
Planner Jeff Dixon, Recreation Special Programs/Marketing Manager Julie
Brewer, Finance Director Shelley Coleman, and Human Resources Assistant
Cheryl Abner.
Also in attendance were:
Ron Harpel, BLRB
Greg Lee, BLRB
Tom Bates, BLRB
Audience member in attendance Council member Virginia Haugen.
II. APPROVAL OF MINUTES
A. Chair Wagner made a motion to approve the minutes of the March 25,
2009 meeting. Member Singer so moved.
Minutes approved unanimously 2-0.
III. DISCUSSION
Bids
• Ron Harpel of BLRB distributed handouts with bid tabulations. He
commented that turnout for bids was good. Ron reviewed the bid tabulations
with the Committee. BLRB had projected the project to be $11 million and
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Communitv Center Committee Minutes
April 24, 2009
the Committee now has a solid number of $8.6 -$8.7 million. Ron said it
reflected what they anticipated due to the present state of the economy.
Tom Bates of BLRB advised that using two separate contractors to build the
Community Center and Activity Center versus one contractor for both projects
is less expensive because of the way the bidders presented their proposals.
Discussion ensued on the various bids and specific items and their costs.
Specifically noted were the differences in costs for the same materials for the
flooring and the climbing wall among those bidding. Council Member Norman
asked if there should be a mistake made on the bidding of an item, was the
contractor locked into that price. Tom Bates of BLRB stated that the
contractor would have to claim a bid error, which has not occurred.
Steve Burke, Project/Construction Manager and Ron Harpel of BLRB are
checking references and shared some of the reference information with the
Committee. Director Brenda Heineman requested that reference checking
continue to ensure we have as much information as possible on the apparent
low bidders. Chair Wagner agreed.
Chair Wagner advised that Mayor Lewis asked that the discussion of
financing be postponed until the Mayor and Finance Director Coleman have
another opportunity to meet. This discussion will probably take place at the
next meeting of the Committee. Shelley Puariea or a member of the Boys &
Girls Club should be present for the next meeting. Their grant proposal is in
the House of Representatives and a decision of the Boys and Girls Club
receiving any grant money is going to be a key decision in whether the
Activity Center portion of the project can be afforded.
The Color Committee is scheduled to meet June 11, 2009, 2:00 p.m. assuming
that bids are accepted prior to that date. Tom Bates will chair the committee
instead of Ron Harpel.
Note: The Color Committee meeting scheduled for June 11, 2009, was
cancelled.
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. Communitv Center Committee Minutes
April 24, 2009
IV. ADJOURNMENT
There being no further business, the meeting adjourned at 10:10 a.m.
APPROVED THE DAY OF JUNE, 2009.
Rich Wagner, Chair Cheryl A ner, Secretary
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