HomeMy WebLinkAbout05-04-2009
CITY OF AUBURN
CITY OF, * ~PUBLIC WORKS COMMITTEE
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May 4, 2009
WASHINGTON MINUTES
1. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:00 p.m. in Council Chambers, located on
the first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members
present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Sue Singer. Also
present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project
Engineer Bill Helbig, Utilities Engineer Dan Repp, Maintenance and Operations Manager Randy
Bailey, Engineering Aide Amber Mund, Street System Engineer Seth Wickstrom, Storm Drainage
Engineer Tim Carlaw, Storm Drainage Technician Melanie May, Environmental Planner Jennifer
Shih, Environmental Protection Manager Kelly McLain Aardal, Project Engineer Ryan Vondrak,
Traffic Engineer Pablo Para, Transportation/Grants Manager Chris Hankins, Transportation
Planner Joe Welsh, Planning Director Cindy Baker, Building Director Rick Hopkins, Assistant
Planning Director Kevin Snyder, Grant Writer Michael Wilson, Citizens Wayne Osborne and
Wayland Scarff, and Department Secretary Jennifer Rigsby.
Chairman Wagner announced an Agenda Modification. Discussion and Information Item E,
Resolution No. 4482 and revised version of Resolution No. 4480, Discussion and Information Item
A.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee approve
the Public Works Committee minutes for date, April 20, 2009.
Motion carried 3-0.
B. APPROVE RIGHT-OF-WAY USE PERMIT NO. 09-09 FOR VALLEY REGIONAL FIRE
AUTHORITY
Engineering Aide Mund reviewed, with the Committee, the special conditions for Right-of-Way
Use Permit No. 09-09 and the location of the parking and fencing for the temporary fire station
on Old Howard Road SE. There were no questions from the Committee.
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee approve
Right-of-Way Use Permit No. 09-09 for Valley Regional Fire Authority.
Motion carried 3-0.
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Public Works Committee Minutes Mav 4, 2009
C. APPROVE RIGHT-OF-WAY USE PERMIT NO. 09-10 FOR SCARFF MOTORS
Engineering Aide Mund explained Scarff Motors is applying to renew their existing Right-of-Way
Use Permit which allows them to park vehicles in the Right-of-Way surrounding their property
on 5th Street NE, B Street NE, and 7th Street NE.
Chairman Wagner asked what conditions are in place to prevent the applicant from parking too
close to the southwest corner at 5th Street NE and Auburn Way N. Engineering Aide Mund
answered the applicant must maintain the 4 foot pedestrian walkway. Wagner asked if that is in
compliance with City Code. Mund responded she and Transportation Planner Welsh verified
the sight-distance requirements are being met.
Transportation Planner Welsh answered questions asked by Chairman Wagner regarding
potential sight-distance problems.
Chairman Wagner requested a condition be added preventing vehicles from being parked
within 20 feet of the corners.
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee approve
Right-of-Way Use Permit No. 09-10 for Scarff Motors, as amended.
Motion carried 3-0.
D. PERMISSION TO ADVERTISE FOR PROJECT NO. CP0901, 2009 LOCAL STREET
PAVEMENT PRESERVATION
Street System Engineer Wickstrom answered questions asked by Chairman Wagner regarding
the Utility Fund contributions to the project. Wickstrom stated funds were set aside for
anticipated utility work. The streets with no anticipated utility work were chosen to be included
in this year's project and the utility funds are available for other utility priorities.
Chairman Wagner asked how many miles of pavement were included in the project. Wickstrom
responded approximately 3 miles. Chairman Wagner asked how the optional streets will be
included in the bid process. Wickstrom said the project will bid without the optional streets and
then later the streets will be added via change order, if funding allows. Wagner recommended
the bid package include the project with and without the optional streets.
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee
recommend Council grant permission to advertise for Project No. CP0901, 2009 Local Street
Pavement Preservation.
Motion carried 3-0.
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Public Works Committee Minutes Mav 4, 2009
E. PERMISSION TO ENTER INTO SERVICE AGREEMENT NO. AG-S-025 WITH EDEN
ADVANCED PEST TECHNOLOGIES FOR MOSQUITO CONTROL AT WET STORMWATER
PONDS
Storm Drainage Engineer Carlaw answered questions asked by Chairman Wagner regarding
the migration of West Nile Virus.
Chairman Wagner asked if the agreement amount had increased since last year. Carlaw
answered the amount had decreased because the number of ponds for surveillance had been
reduced from 65 to 62 following a stormwater pond inventory.
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee
recommend Council grant permission to enter into Service Agreement No. AG-S-025 with Eden
Advanced Pest Technologies.
Motion carried 3-0.
F. APPROVE FINAL PAY ESTIMATE NO. 2 TO CONTRACT NO. 08-23 IN THE AMOUNT OF
$7295.25 FOR A TOTAL CONTRACT PRICE OF $62,766.59 WITH GARY HARPER
CONSTRUCTION AND ACCEPT CONSTRUCTION OF PROJET NO. CP0804, GREEN RIVER
PUMP STATION MODIFICATIONS
Project Engineer Vondrak answered questions asked by Chairman Wagner regarding the
budget status sheet. Vondrak reported the project came in significantly under budget.
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee
recommend Council approve Final Pay Estimate No. 2 to Contract No. 08-23 with Gary Harper
Construction and accept construction of Project No. CP0804, Green River Pump Station
Modifications.
Motion carried 3-0.
III. EXECUTIVE SESSION
Director powdy suggested the Committee go into an Executive Session. Chairman Wagner
called for an Executive Session at 3:13 p.m. to discuss a potential litigation matter. The session
will last approximately 10 minutes.
The Committee reconvened at 3:26 p.m.
IV. ISSUES
A. RESOLUTION NO. 4478 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
INTERLOCAL AGREEMENT WITH KING COUNTY FOR THE PURPOSE OF PROVIDING
ROAD SERVICES
Traffic Engineer Para stated the agreement is to complete the annual striping. Chairman
Wagner asked if the project needed to be open for bid. Para explained the agreement is
interagency and King County roads crew will be performing the work.
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Public Works Committee Minutes Mav 4, 2009
Traffic Engineer Para said a portion of the striping should be completed by the end of May. The
Committee discussed areas in need of striping and cross-hatching. Member Singer
recommended the crosswalk on the Interurban Trail and West Main Street be widened.
Para reported reflectors will be installed on some streets which is included in the agreement.
Chairman Wagner requested staff track the cost of the project and quality of work to insure cost
effectiveness.
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee
recommend Council adopt Resolution No. 4478.
Motion carried 3-0.
B. ORDINANCE NO. 6238 AMENDING SECTION 13.32.030 OF THE AUBURN CITY CODE
RELATING TO UNDERGROUNDING UTILITIES
Assistant City Engineer Gaub was present. Chairman Wagner requested that staff bring
Ordinance No. 6238 back to the Public Work Committee in two weeks with options for
administrative delay agreements which can be implemented by the City Engineer. Wagner
stated the requirements for qualifying for a delay agreement need to be specific. Chairman
Wagner and Gaub discussed undergrounding of service, frontage improvements and the
deferral process.
Assistant Director/City Engineer Selle suggested that the delay agreement for undergrounding
service should follow the other delay agreements where appeals can be brought back to the
Director.
Assistant City Engineer Gaub brought number item 2 of the proposed code revision to the
attention of the Committee. Gaub stated the items are related to commercial developments
and as proposed provides an exemption to the requirement to underground the service lines
regardless of whether the existing service is an underground service or not. Gaub asked the
Committee for policy guidance on this issue. Chairman Wagner stated that is something that
will need to be discussed at the next meeting with the delay agreement requirements.
Gaub stated the Ordinance will be brought back for discussion with the Planning and
Community Development Committee then action at the Public Works Committee Meeting.
V. DISCUSSION AND INFORMATION
A. RESOLUTION NO. 4480 AUTHORIZING THE AUBURN CITY COUNCIL TO ACCEPT
FEDERAL GRANT FUNDS FROM THE DEPARTMENT OF ENERGY UNDER THE
AMERICAN RECOVERY AND INVESTMENT ACT
Referencing Page 2, Section 1, of the Resolution, Chairman Wagner asked if grant application
will be brought before Council. Mayor Lewis answered if the funds are not in the existing
budget it must go before Council. The Committee discussed when the application for a grant
would be brought before Council versus when the acceptance of a grant would be brought
before Council.
Member Singer commented on the inclusion of regional projects.
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Public Works Committee Minutes Mav 4, 2009
Mayor Lewis asked if the Project List, Exhibit A, is required to be included with the Resolution.
Grant Writer Wilson answered it is required and includes regional collaborative projects.
Wilson discussed the three categories of projects on the list, the U.S. Conference of Mayor's
Project List, Regional Energy Program Collaborative Projects, and Program Partnerships with
Puget Sound.
The Committee and Mayor Lewis discussed whether or not the grant application process is an
administrative function versus a joint administrative legislative process.
Assistant Director/City Engineer Selle answered questions asked by Member Singer regarding
LED lighting and the difference between the LED signal lights and LED street lights. Selle
stated there are other technologies other than LED's that will provide energy efficiency.
Director powdy discussed the competitive grant process. There is an 18 month period during
which the funds can be obligated. Dowdy stated all of the projects, other than those selected
for the City's formula allocation, are intended for competitive grants.
Michael Wilson answered questions asked by Member Singer regarding the project list and
whether or not the projects listed are all for competitive grants and the grant application
requirements. Wilson commented the Resolution was modified and expanded to allow for the
City to apply for various energy grants and the project list reflects that.
The Committee continued discussing regional projects, the grant application process, and
federal grant guidelines. Chairman Wagner made suggestions on how to prioritize projects and
give Council opportunity for input.
B. RESOLUTION NO. 4477 RELATING TO THE CITY JOINING THE LOCAL GOVERNMENTS
FOR SUSTAINABILITY (ICLEI)
Assistant Planning Director Snyder provided a brief history of Resolution No. 4477 and ICLEI.
At Chairman Wagner's requests, staff contacted other valley cities to determine their level of
participation and/or interest in joining ICLEI. The City of Tukwila is currently a member. The
Cities of Fife and Kent considered joining but decided not to. The Cities of Orting and Sumner
were not aware of ICLEI. The City of Puyallup has concerns about the membership fee and the
City of Renton joined a different organization.
Chairman Wagner commented on his concern of the organization being given too much
influence; however he is still in support of joining. Member Singer stated there is value in the
data from ICLEI and working on the City's carbon footprint.
The Committee is in support of joining ICLEI.
C. CODE UPDATE PROJECT - DESIGN STANDARDS
Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner
regarding the information being reviewed by the consultant and how the data will be presented
to the Committee.
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Public Works Committee Minutes Mav 4, 2009
10.04.1.45 Landinq Approach
Chairman Wagner asked if staff was doing more than reconciling with the ADA. Traffic
Engineer Para referred Wagner to Table 10-1, under Intersection for the grade requirements.
Vice-Chair Cerino asked how the data will apply to driveways. Para referred to page 10-25,
Section 10.04.4.3. Assistant Director/City Engineer Selle stated there is not a lot of information
on the criteria of other jurisdictions regarding the vertical grade behind driveways. The
Committee discussed the driveway transition from public property to private.
10.04.4.1 Drivewav Locations
Chairman Wagner asked if the Committee felt the added language, "in a manner that strives to
maintain existing access turning movements to other properties in the vicinity," is specific
enough. Assistant Director/City Engineer Selle stated the staff policy regarding access control
requires all such projects to be presented to the Committee especially in cases when access to
an existing property is affected.
Chairman Wagner commented maybe the phrase, "will not guarantee that existing driveways be
retained," should not be stuck out of the section. Selle said staff would provide some
alternative language.
10.04.4.1.1 Functional Intersection Boundarv
Chairman Wagner asked what types of restrictions will be placed on driveways. Selle answered
vehicular turning movement restrictions. Assistant Director/City Engineer Selle answered
questions asked by Chairman Wagner regarding the restriction of Right-of-Way accesses. The
Committee and Selle discussed Figure 10-4. Chairman Wagner suggested further detail and
clarification for the restrictions outlines in Figure 10-4.
10.04.4.2 Drivewav Lavout
The Committee and staff discussed commercial driveways being required to be separated by
50 feet and the potential hardship for small businesses. Chairman Wagner recommended
allowing shared driveways as an alternative. Vice-Chair Cerino concurred. Traffic Engineer
Para referred the Committee to page 10-20.
10.04.4.4.2 Drivewav Widths - Commercial/Industrial
Chairman Wagner asked where the standards for the driveway configuration are located.
Assistant City Engineer Gaub stated the Standard Details for driveways require a sloped and
flared area on either side of the driveway. Chairman Wagner requested to see the details.
10.04.4.5 Restricted Access Drivewavs
Chairman Wagner asked about the status of items 1-4. Selle responded those items will be
separate sections that will be addressed in more detail at a later meeting.
10.05 Sidewalks
Assistant Director/City Engineer Selle answered Chairman Wagner's questions about sidewalks
being required on both sides of streets. For public streets the standard is to have sidewalks on
both sides. On access tracts and private streets lesser standards have been allowed.
The Committee and staff discussed the landscape strips between the curb and sidewalks.
The Committee and staff discussed meandering centerlines.
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Public Works Committee Minutes May 4, 2009
10.02.7 Summarv Matrix of Street Desiqn Requirements
Chairman Wagner asked why there was such a large increase in the Minimum Horizontal Curve
Radius. Traffic Engineer Para stated the previous figures were based on a calculation using
the maximum super elevation rate of 8% which was misleading. The new figures are based on
a standard roadway cross section which is not superelevated. The figures now reflect the
minimum requirements for a non-super elevated road. Applicants can use smaller radii if
superelevation of the roadway is included in the design.
D. CAPITAL PROJECT STATUS REPORT* (Helbig)
Item 3- C504A - R Street SE Utilitv Improvements: Chairman Wagner asked if staff is still
waiting for the Right-of-Entry from the Muckleshoot Indian Tribe. Senior Project Engineer
Helbig confirmed that staff has still not received Right-of-Entry at the access to the Leisure
Manor Mobile Home Park. Mayor Lewis offered assistance in communicating with the tribe.
Item 6- CP0762 - Les Gove Neiqhborhood Improvements: Helbig verified the budget figures
need to be updated for water.
Item 7- CP0815 - Marv Olson Farm Improvements: Senior Project Helbig answered questions
asked by Chairman Wagner regarding the reallocation of federal grant funds.
E. RESOLUTION NO. 4482 ADDENDUM NO. 1 TO THE LEASE AGREEMENT FOR USE OF
CITY OWNED PROPERTY BETWEEN THE CITY OF AUBURN AND VALLEY REGIONAL
FIRE AUTHORITY
Risk Manager Roscoe presented Resolution No. 4482 to the Committee.
Roscoe answered questions asked by Chairman Wagner regarding the ownership of capital
improvements, both (a) improvements to existing buildings and land leased to the VRFA by the
City and (b) new station 33 construction by the VRFA on land owned by the City, clarifying the
City would not own the station 33 structures only the land.
The Committee gave consensus to move forward, with the clarification on the ownership of
capital improvements.
VI. ADDITIONAL DISCUSSION
Member Singer commented on the City of Sumner Resolution regarding work being done on
the river. Singer stated the City of Sumner was asking for support from the City of Auburn.
Member Singer said with changes in the language, she and other Councilmembers may be
interested.
Chairman Wagner stated he is waiting for the position of the Puyallup and Muckleshoot Indian
Tribes prior to giving support.
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Public Works Committee Minutes Mav 4, 2009
VII.ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 4:55 p.m.
Approved this 18th day of May, 2009.
.
Rich Wagner n ifer RigsbVairt
t Secretary
Chairman Public Works n
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