HomeMy WebLinkAboutITEM III-C
~c CITY OF AUBURN
CiTY OF PUBLIC WORKS COMMITTEE
June 15, 2009
* WASHINGTON DRAFT MINUTES
1. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:00 p.m. in Council Chambers, located on
the first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members
present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Sue Singer. Also
present during the meeting were: Assistant Director/City Engineer Dennis Selle, Assistant City
Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Project
Engineer Jacob Sweeting, Project Engineer Ryan Vondrak, Street Systems Engineer Seth
Wickstrom, Project Engineer Robert Lee, Storm Drainage Engineer Tim Carlaw, Finance Director
Shelley Coleman, Grant Writer Michael Wilson, Assistant Planning Director Kevin Snyder,
Transportation Planner/Grants Manager Tiffin Goodman, Traffic Engineer Pablo Para,
Transportation Planner/Grants Manager Chris Hankins, Principal Planner Elizabeth Chamberlain,
Maintenance and Operations Manager Randy Bailey, Traffic Operations Engineer Scott Nutter,
Citizen John Partridge, and Department Secretary Jennifer Rigsby.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee approve
the Public Works Committee minutes for date, June 1, 2009.
Motion carried 3-0.
B. APPROVE RIGHT-OF-WAY USE PERMIT NO. 09-12, WHITE RIVER AMPHITHEATER
DIRECTIONAL SIGNS
Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner
regarding the 1-year term of the permit. Transportation Planner/Grants Manager Hankins
identified the signs to which the permit applies for Member Singer. Member Singer asked what
situations can occur that justifies the 1-year permit term. Selle responded, initiatly the signs
where placed on a trial basis and flexibility to relocate the signs was needed. Member Singer
suggested extending the term to 5 years. The Committee agreed.
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee approve
Right-of-Way Use Permit No. 09-12, White River Amphitheater Directional Signs, with a change
to a 5-year term.
Motion carried 3-0.
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Public Works Committee Minutes June 15, 2009
DRAFT MINUTES
C. APPROVE RIGHT-OF-WAY USE PERMIT NO. 09-17, LEHNERTZ FAMILY TRUST LLC
TRUITT BUILDING AWNINGS
Member Singer asked if the Downtown Design Standards should permit building awnings
outright. Assistant Director/City Engineer Selle explained the reasons for issuing a Right-of-
Way Use Permit are to monitor maintenance and the structural soundness of the awnings.
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee approve
Right-of-Way Use Permit No. 09-17, Lehnertz Family Trust LLC Truitt Buitding Awnings.
Motion carried 3-0.
D. PERMISSION TO ADVERTISE FOR PROJECT NO. CP0611, M STREET NE/HARVEY ROAD
AND 8T" STREET NE IMPROVEMENTS
Project Engineer Sweeting answered questions asked by Chairman Wagner regarding tree
removal. Sweeting stated the trees are being maintained by Puget Sound Energy (PSE) and
there is a tree on the corner of 6th Street and M Street that is being removed. The removal of
the tree is being negotiated by PSE with the property owner. Sweeting reported there is
potentially one more tree PSE may remove toward the north. Chairman Wagner suggested
trying to save as many trees as possible. Selle added staff's goal is to try to keep trees unless
there are safety issues, physically in the way, or damaging infrastructure, then the tree is
removed.
Vice-Chair Cerino commented on his personal experience being delayed at the intersection for
lack of a separate right turn lane.
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee
recommend Council grant permission to advertise for Project No. CP0611, M Street NE/Harvey
Road and 8th Street NE Improvements.
Motion carried 3-0.
E. PERMISSION TO ADVERTISE FOR PROJECT NO. CP0731, 2007 SEWER REPAIR AND
REPLACEMENT PROJECT
Utilities Engineer Repp responded to questions asked by Chairman Wagner regarding the
repairs included in the project and the costs. Repp stated typically for repair and replacement
projects years with lower costs are following by years with higher costs due to the process of
assembling the projects. The project budgets are less during the design phase and more
during the construction phase. Repp said the scope of the project included a lot of repairs to
gravity lines and force mains.
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee
recommend Council grant permission to advertise for Project No. CP0731, 2007 Sewer Repair
and Replacement Project.
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DRAFT MINUTES
F. PERMISSION TO ADVERTISE FOR PROJECT NO. CP0907, 2009 ARTERIAL AND
COLLECTOR STREET PAVEMENT PRESERVATION
Chairman Wagner asked what the plan for preserving West Valley Highway is since the road
was removed from the project. Assistant Director/City Engineer Selle stated staff is looking for
funding for all preservation projects, including West Valley Highway. The Committee and staff
discussed the possibility of patching West Valley Highway from West Main to 11 Street NW.
Selle explained the disadvantages of patching one portion of West Valley Highway when
patching is not the most cost effective solution. The portion of West Valley Highway removed
from the project is at a condition where a full reconstruction is needed.
Member Singer asked if the Street Division gave input as to which streets are included in the
project. Street Systems Engineer Wickstrom confirmed staff did consult with Streets.
The Committee and staff continued discussion about the reconstruction of West Valley Highway
and the possibility of enforcing weight restrictions.
Chairman Wagner asked about the condition of Auburn Way North. Wickstrom answered the
road is in better shape than others included in the project but there are some bad areas. There
is a definite change in the condition of the pavement north of 40th Street NE where a past
overlay project ended and the location south of 277th Street where the grade separation
project's overlay ended.
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Commit#ee
recommend Council grant permission to advertise for Project No. CP0907, 2009 Arterial and
Collector Street Pavement Preservation.
Motion carried 3-0.
G. APPROVE CHANGE ORDER NO. 3 FOR PROJECT NO. C504A, R STREET UTILITY
IMPROVEMENTS
Project Engineer Lee presented Change Order No. 3 which will construct storm drainage
improvements that are included in the current draft Comprehensive Storm Plan. Using a map,
Lee demonstrated the locations of the improvements on M Street SE, 17th Street SE and K
Street SE. Assistant Director/City Engineer Selle stated during the update of the '
Comprehensive Storm Plan it became more evident to staff these improvements would be a
high priority and Project No. C504A provided the opportunity to complete them with other work
occurring in the same area.
Storm Drainage Engineer Carlaw stated the improvements were rated highly in the' draft plan in
order to help alleviate the flooding under SR 18 at Auburn Way South. Project Engineer Lee
and Storm Drainage Engineer Carlaw answered questions asked by Chairman Wagner about
how the improvements will help reduce the SR 18 underpass flooding.
Project Engineer Lee answered questions asked by the Committee regarding the size of the
sanitary sewer mains. Lee responded to questions asked by Chairman Wagner regarding the
intersections on R Street SE being gravel versus temporary pavement.
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DRAFT MiNUTES
Member Singer verified there will be two lanes on R Street SE available for traffic attending
Kids' Day at Game Farm Park. '
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee
recommend Council approve Change Order No. 3 for Project No. C504A, R Street Utility
Improvements.
Motion carried 3-0. .
III. ISSUES
A. RESOLUTION NO. 4500 EXTENDING THE MORATORIUM ESTABLISHED BY RESOLUTION
NO. 4300, AND AS AMENDED AND EXTENDED BY RESOLUTION NUMBERS 4321, 4383,
4433 AND 4459, ON THE FILING OF CERTAIN LAND USE, BUILDING AND GRADING
PERMIT APPLICATIONS IN THE DRAINAGE AREA CONTRIBUTING SURFACE fLOWS TO
MILL CREEK TRIBUTARIES 0045, 0047, 0048 AND 0053 AS IDENTIFIED BY KING COUNTY
AND AS DEFINED HEREIN, CONTINUING TO BE EFFECTIVE FOR A PERIOD ENDING
DECEMBER 15, 2009, AND SETTING A DATE FOR A PUBLIC HEARING* (Carlaw)
Storm Drainage Engineer Carlaw reported progress is being made on the Comprehensive
Storm Plan and there are four projects that are identified that will benefit the downstream
drainage course. The extended moratorium will last through the completion of the ,
Comprehensive Plan and the adoption process.
Carlaw continued, stating as part of the NPDES II Permit more rigorous standards must be in
lace to control runoff from new development and this will help reduce additional flooding.
P
Chairman Wagner asked when the Committee will review the Comprehensive Plan. Carlaw
answered the approximate time to be one month. The Committee and staff discussed the
public review and SEPA process. Storm Drainage Engineer Carlaw answered questions from
Member Singer regarding requests for permits.
It was moved by Vice-Chair Cerino, seconded by Member Singer, that the Committee
recommend Council adoption Resolution No. 4500. •
Motion carried 3-0.
IV. DISCUSSION AND INFORMATION
A. ORDINANCE NO. 6250 AMENDING SECTIONS 3.04.600 AND 3.04.610 OF THE AUBURN
CITY CODE RELATING TO FUNDS
Finance Director Coleman answered questions asked by Chairman Wagner regarding the
increases in the change fund for the Parks and Recreation Department and the Senior Center.
Coleman stated the Finance Committee will vote on the ordinance and it will then move forward
to Council because Parks and Recreation Director Faber would like the funds in place by July 4,
2009.
The Committee is in support of Ordinance No. 6250.
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DRAFT MINUTES
B. RESOLUTION NO. 4501 AUTHORIZING THE MAYOR TO SUBMIT AN APPLICATION TO
THE US ECONOMIC DEVELOPMENT ADMINISTRATION FOR A PUBLIC WORKS AND
ECONOMIC DEVELOPMENT GRANT
Chairman Wagner stated Resolution No. 4501 was removed from the Council Agenda, partially
at his request, because it was he wanted the Committees to have more time to review the
proposal.
Grant Writer Wilson reported the application due date has been extended from June 26, 2009
and must be completed by early September. .
Wilson briefed the Committee on Resolution No. 4501 and the Public Works and Economic
Development Grant. The City received a formal invitation from the U.S. Department of
Commerce to submit an application to the Economic Development Administration (EDA) for the
$3,000,000.00 grant. Wilson described some of the exhibits that need to be completed prior to
submitting the application. Both the Public Works and Planning and Community Development
Departments are working on the components of the application. Wilson said there are
conditions that are tied into the funding package that tie into other financial obligation, such as
matching funds. Chairman Wagner asked for the date the resolution will go to Council. Wilson
answered when the Committees are ready. Wilson stated the primary concern is to make sure
the financial obligations of the City are fully understood.
The Committee reviewed project and cost overview and the components that make up the
financial contributions of the City.
Finance Director discussed the Local Revitalization Funding process. The Committee and
Coleman reviewed the Downtown Development and Promenade Project expenditure and
revenues estimate. Coleman answered questions asked by Chairman Wagner regarding the
use of Real Estate Excise Tax (REET) funds. Chairman Wagner suggested that general funds
be included as a source of revenue in the resolution. '
Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner
regarding the scope of the Downtown Development and Promenade Project, utility work and
pavement preservation. Chairman Wagner requested more detail regarding the project cost be
brought to Committee as well as a project timeline.
Member Singer asked if the City project matches what the developer has requested. Principal
Planner Chamberlain answered the EDA grant is specific to the promenade only and staff will
have to work with the developer on how it ties in to the Downtown development. Chamberlain
answered questions asked by Member Singer regarding flexibility in the scope of the
promenade project.
Finance Director Coleman responded to the Committee's questions regarding match funds.
Grant Writer Wilson explained what resources can be pledges to pay the City's financial
obligation.
Coleman provided further clarification regarding the Local Revitalization Funding Legislation
and the notification of taxing districts.
The Committee and staff discussed property acquisitions in the Downtown Area.
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DRAFT MINUTES
Chairman Wagner requested a map that shows the promenade design and any Right-of-Way
that may need to be acquired. Chamberlain reported an additional 10' is needed on the west
side of Division Street from Main Street to 2"d Street. Grant Writer Wilson stated one of the
goals during the design of the project was to spend as little as possible on Right-of'-Way
acquisition, spending the majority of the funds on Capital Improvements.
Wilson outlined some of the other projects that are being reexamined, reassessed, and
reviewed, such as the Community Center.
Member Singer asked if any of the utility work included in the project is also in the 6-year Utility
Plans. Assistant Director/City Engineer Selle stated the utility work has been identified as
infrastructure needed to support the Downtown improvements and are not required for the
current utility systems. The Committee and staff discussed the possibility of Utility Funds being
used as a revenue source for the project and identified that the use of existing rate! payer funds
for utility improvements needed to support a private development may not be an appropriate
use of the enterprise funds.
C. ENERGY AND EFFICIENCY CONSERVATION BLOCK GRANT (EECBG) STRATEGY
DOCUMENT* (Snyder)
Assistant Planning Director Snyder provided background information on the U.S. Department of
Energy's Energy and Efficiency Conservation Block Grant (EECBG) program which is being
funded through the Federal government through the American Recovery and Reinvestment Act
(ARRA). Snyder stated it is an opportunity for a direct grant to cities largely based on
population and the City will be provided a direct formula grant of $235,500.00. There is a
formal grant application and includes completion of a strategy document as well as financial
and environmental documentation. The City can also complete for a portion of $400 million in
nationwide competitive grants.
Snyder outlined the six key questions that are part of the strategy document that needs to be
included with the grant application.
A list of projects which will be funded by the $253,500.00 grant were identified and forwarded to
Mayor Lewis. The projects included new lighting at Game Farm Park, a greenhouse gas
inventory, and participation in the regional new energy solutions effort.
Grant Writer Wilson discussed the challenges with the parallel regional effort and the Puget
Sound Regional Council and the new energy solutions effort no longer being included with the
grant application. Wilson further discussed how he and Parks and Recreational Director Faber
are working with Puget Sound Energy (PSE) to obtain additional funding for the lights at Game
Farm Park. Wilson reported with the additional funds anticipated other projects can be included
in the application, such as, a plug-in vehicle.
Member Singer reported how the $253,500.00 was being used regionally may influence how
the competitive grant funds are awarded.
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DRAFT MINUTES
The Committee discussed a satellite program being run by the City of Seattle to resolve some
of the conflicting information on LED lighting. Wilson responded the Game Farm Park lighting
is not LED lighting and explained the application process for the Puget Sound Energy grant.
Wilson answered questions asked by Chairman Wagner and Member Singer regarding the
lighting spectrum and the lighting technology.
Assistant Planning Director stated the strategy document makes no overt policy changes and
follows the existing Citywide effort for energy efficiency.
D. PROJECT NO. C201A, M STREET GRADE SEPARATION - STATUS UPDATE
Project Engineer Sweeting updated the Committee on the progress of the design for the M
Street Grade Separation Project. The scope of the project includes lowering M Street SE below
the railroad tracks at SR 18 and building bridges for the railroad overcrossing. Chairman
Wagner asked if the tracks will have a temporary stretch of track to take the trains around the
construction site, also known as a"shoofly." Sweeting answered there are currently two tracks
and one is used as a siding track currently which will allow the project to bring one track up to
shoofly standards. '
Sweeting reported the project is now at 15% complete with design. Working with the
consultant, the project should be at 30% complete with design by the end of the Summer 2009.
Sweeting stated at 30% design the grading and alignment are set and the Right-of-Way
impacts are known allowing environmental documentation to be complete. Environmental
approvals must be completed before the City may begin the property acquisition process.
Project Engineer Sweeting presented a layout of the project to the Committee. Sweeting
pointed out the future bypass road is no longer shown or the plans, but rather an access
driveway that provides access to the apartments that are on the south side of SR 18. Assistant
City Engineer Gaub answered questions asked by Chairman Wagner regarding the future
access road. Gaub stated the temporary access road is in the same alignment as where the
permanent bypass road would go, but no portion of the bypass road will be included in Project
No. C201 A.
Assistant Director/City Engineer Selle and Assistant City Engineer Gaub answered questions
asked by Chairman Wagner regarding property access.
Chairman Wagner asked what the green lines on the map indicate. Sweeting answered the
green lines are storm lines. Sweeting pointed out the location of the storm pump proposed in
the undercrossing. Sweeting answered questions asked by Chairman Wagner regarding the
redundancy of the storm pump system.
Assistant City Engineer Gaub answered questions asked by Member Singer regarding property
acquisition. The Committee and staff discussed additional property acquisitions and property
access.
Sweeting explained how the railroad tracks will be raised. Assistant City Engineer Gaub stated
there are two bridges being proposed that will look like one bridge when completed which
allows one track to be raised at a time.
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DRAFT MINUTES
Project Engineer Sweeting answered questions asked by Chairman Wagner regarding the
contribution being made by Burlington Northern and Santa Fe. The Committee and staff
continued discussing the project budget status.
Sweeting stated at the end of Summer or early Fall 2009 there will be a Public Meeting
regarding the project.
E. COMPREHENSIVE TRANSPORTATION PLAN UPDATE FOR THE ANNEXATION AREAS
Transportation Planner/Grants Manager Goodman stated the policy updates were presented to
the Transportation, Transit, and Trails Committee. The Committee was in agreement with
complete streets concept and had questions about the American with Disabilities Act (ADA)
standards, but made no recommendations for changes.
Goodman said the recommendations provided by the Public Works Committee and Planning
and Community Development Committee have been included in the policy update matrix. The
Committee reviewed the policy matrix.
Paqe 2: Goodman provided more detail about the input received from the TranspQrtation,
Transit, and Trails Committee. The Committee was satisfied with the complete streets portion
and the inclusion of the ADA policy.
Member Singer stated she received feed back from the Cascade Bicycle Club and they feel the
language regarding complete streets is good, but suggested retrofit projects be included as well
as new construction projects. Goodman responded "transportation projects" includes both
retrofit and new projects. Selle said most of the City improvements are to existing corridors.
Paqe 17: Member Singer said a second recommendation from the Cascade Bicycle Club is to
change TR-102 from "...should be provided as a regular element..." to "...shall be provided as
a regular element," which strengthens the language. Assistant Director/City Engineer Selle
discussed the factors, such as the size of the development, that trigger the requirement of
providing non-motorized facilities. Selle spoke about the difference between TR-102, a policy,
and a design standard. .
Transportation Planner/Grants Manager Goodman defined "facilities supporting non-motorized
transportation" for Member Singer. Goodman pointed out the first sentence of policy TR-102
overlaps the complete streets policy and the benefit of the policy is noting the improvements will
be secure through the development review process. Vice-Chair Cerino spoke against making
the policy too rigid by changing "should" to "shall." Chairman Wagner agreed.
The Committee and staff discussed how the transportation policy, Page 2, TR-X, and
construct all new transportation projects..." apply to retrofit projects. The Committee and staff
decided to remove the word "new" to lessen confusion. The Committee also recommended the
term "probable use" be removed from the same policy.
Member Singer stated she would further review the Cascade Bicycle Club recommendations
and forward them to Transportation Planner/Grants Manager Goodman.
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Public Works Committee Minutes June 15. 2009
DRAFT MINUTES
Paqe 4: Chairman Wagner commented on TR-11, "...unacceptable increase in hazard or
decrease in safety...,. Goodman explained the difficulty of being specific and trying to identify
and list all of the hazards and causes of decreases in safety. The Committee and staff
discussed the definition of Level of Service (LOS). Chairman Wagner asked for more
clarification, defining TR-11 as the definition of the City's LOS. Chairman Wagner suggested
the policy be worded, unacceptable increase in hazard or unacceptable decrease in
safety..." ,
Page 5 and 6: Chairman Wagner asked if the policies pertaining to finance allow for the City to
pay for the transportation systems it is encouraging. Selle answered there is nothing prohibiting
such funding. Goodman stated TR-21 discussed funding partnerships, but does not identify a
specific funding mechanism.
Page 8: Member Singer asked if the policy updates included FlexCars. Goodman said the
updates do include them and they are referred to as "car sharing" in TR-34 and the policy
following TR-34 on the matrix.
Pa4e 15: Transportation Planner/Grants Manager Goodman spoke about the Committee's
previous request for staff to develop a Pavement Condition Index standards at which
consideration would be given to closing routes to truck travel. Goodman reported the
recommendation is a PCI of 70 because this is the point where pavement starts to deteriorate
more rapidly. Goodman pointed out there are other variables and a PCI of 70 would not
guarantee a truck restriction.
The Committee reviewed the Transportation Section memo and map on Functional
Classifications. Transportation Planner/Grants Manager Goodman said staff's philosophy is to
make as much of a connected system as possible, particularly in the Annexation Areas, so
citizens have efficient travel options.
The Committee reviewed the list of corridors, their current classifications and staff's proposed
classifications.
Chairman Wagner asked for a definition of "Future Minor," in reference to 112th Avenue SE (SE
340th to SE 320th). Goodman responded there is a gap in the road north of Lea Hill Road, on
112th Avenue and one of the projects staff is planning on proposing is connecting the road
through to make a better grid system, changing the classification to a Minor Arteria:l from a
Residential Collector would allow for the City to ask for additional Right-of-Way.
Vice-Chair Cerino commented about the suggestion to close 105th Place SE. Goodman stated
an intersection analysis is planned to gather more information, but currently staff is not
recommending a street closure. The Committee discussed the traffic traveling to Green River
Community College on 105th Place SE. Chairman Wagner suggested leaving the classification
as Nonresidential Collector.
Transportation Planner/Grants Manager Goodman provided more definition regarding the
location of the proposed SR 164 Bypass Road.
Goodman stated staff tried to make the descriptions of the classifications more thorough to
avoid having to include them in the Design Standards.
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F. CODE UPDATE PROJECT - DESIGN STANDARDS (Selle)
Section 10.06.2 - Bikewavs at Railroad CrossinQS: Chairman Wagner commented the update
to the sections was not specific enough as to who is responsible for repairs. Chairman Wagner
suggested consulting with the City Attorney regarding how to make it clearer that the Railroad
companies are responsible for crossing repairs.
Section 10.06 - Bikeways: Assistant Director/City Engineer provided explanation on how
bikeways are made more "comfortable" for Member Singer. °
Section 10.06.1.1.4 - Buffer: Member Singer asked on what standard the 5 foot fa:ndscape
buffer was based. Selle answered the standard if from ASHTO and when the bikeway is
parallel to a street there must be the 5 foot standard or a special high barrier.
Section 10.10 - Illumination: Assistant Director/City Engineer Selle answered questions asked
by Member Singer regarding the introduction of new lighting technologies.
G. STORM DRAINAGE MANUAL SCHEDULE DISCUSSION (NPDES II)
Utilities Engineer Repp reported to the Committee that NPDES Stormwater Permit'conditions
include minimum technical requirements for new development and redevelopment projects. To
comply with the permit conditions the City should adopt a technical manual to support the
minimum requirements of the permit. Staff is currently working on the technical manual, using
the City of Tacoma manual as a basis with some minor changes being made.
Repp stated the manual and code updates will be submitted to-the Committee for review and
comment. The deadline in the permit requirements the manual must be submitted by August
16, 2009. The draft document will be available for Committee to review on June 29, 2009 for
discussion at the Public Works Committee on July 6, 2009 and then move forward to the
Planning and Community Development Committee Meeting on July 13, 2009. Staff is
anticipating brining it to Council for adoption on August 17, 2009. The Utilities Cornprehensive
Plans will be presented to Committee on a similar timeline.
Utilities Engineer Repp asked if the Committee would like to schedule a workshop to review the
technical manual. Assistant Director/City Engineer Selle explained there is not much flexibility
in the manual and the criteria included are specific. Utilities Engineer Repp gave an overview of
the chapters and the areas in the manual where the Committee may have the most discussion.
Chairman Wagner asked how the adoption of the technical manual will affect the Design
Standards update. Selle explained how the standards will reference the manual when needed.
Member Singer excused herself from the meeting at 5:55 p.m. ,
Repp answered questions asked by Chairman Wagner regarding the design requirements for
low impact development. Repp explained in Phase I communities, larger communities, the low
impact standards are required and in Phase II communities, such as Auburn, they are
encouraged. There are guidelines included in the manual for low impact development.
The Committee decided an overview and discussion at the July 6, 2009 Public Works
Committee Meeting will suffice and if there needs to be more discussion prior to the Planning
and Community Development Meeting it can be scheduled as needed.
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Public Works Committee Minutes June 15,_2009
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H. CAPITAL PROJECT STATUS REPORT
Item 3- C504A - R Street Utilitv Improvements: Chairman Wagner asked when the Total
Budget and Total Estimated Cost get corrected to show the actual totals. Assistant
Director/City Engineer Selle answered they are adjusted in the year end budget. Assistant City
Engineer Gaub stated if there is excess funds identified on a project and another project is in
need of additional funds those funds may be reallocated at that time as well.
Item 6- CP0815 - Marv Olson Farm Improvements: Assistant City Engineer Gaub reported the
project is using Federal funds and is being managed by Public Works staff. Bids were opened
last week and only one bid was received and was deemed irregular. The project is currently
being repackaged and will be re-bid in July.
Item 7- CP0731 - 2007 Sewer Repair & Replacement: Chairman Wagner asked when the bid
opening will be. Gaub answered July 7, 2009.
Item 17 - CP0762 - Les Gove Neiqhborhood Improvements - Phase II: Chairman Wagner
requested an update on status be brought to the committee at a future meeting.
Item 15 - CP0819 - Mill Creek/Peaselv Canvon Culvert Replacement: Vice-Chair Cerino
asked for a project update. Assistant Director/City Engineer responded there is a possibility the
culvert replacement is the State's responsibility. Staff is doing some research with the State to
make a determination. The advertising date will be shifted to July 2009 if it remains a City
project.
Assistant City Engineer Gaub distributed an updated list of current and anticipated street
closures. Gaub reported the 21 St Street closure has been continued into this week due to some
overhead power and telecommunication service line issues. It is planned to be reopened on
Wednesday the 17th.
The closure at the intersection of 7th & F Street was occurring that day and the anticipated M
Street NE closure between 4t" and 6th Streets was added to the list.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 6:14 p.m.
Approved this day of 12009.
Rich Wagner Jennifer Rigsby
Chairman Public Works Department Secretary
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