HomeMy WebLinkAboutITEM III-D
FINANCE COMMITTEE
JUNE 15, 2009
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall, located at 25 West Main
Street in Auburn. Chair Backus, Vice Chair Peloza and Member Norman
were present. Present during the meeting were Finance Director Shelley
Coleman, City Attorney Daniel B. Heid, Human Resources and
Risk/Property Management Director Brenda Heineman, Planning, Building
and Community Director Cindy Baker, Storm Drainage Engineer Tim
Carlaw, Employee Relations/Compensation Manager John Fletcher,
Grant Writer Michael Wilson, and Deputy City Clerk Cathy Richardson.
II. APPROVAL OF MINUTES
A. Minutes of the June 1, 2009 Finance Committee meeting.
Vice Chair Peloza moved to amend the June 1, 2009 Finance
Committee minutes on Page 3, under discussion of Resolution No
4493, to add the words “and potential application for Mayoral
boards and commissions” to the end of the first paragraph and
approve the minutes.
Member Norman seconded.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 385898 through 386330 in the
amount of $4,490,562.44 and one wire transfer in the
amount of $4,904.00 and dated June 15, 2009.
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Finance Committee Minutes June 15, 2009
2. Payroll
F4.9.2
Payroll check numbers 526648 to 526754 in the amount of
$819,431.02 and electronic deposit transmissions in the
amount of $1,148,716.22 for a grand total of $1,968,147.24
for the pay period covering May 28, 2009 to June 10, 2009.
Committee members reviewed the consent items and briefly
discussed claims vouchers 385898, 385932, 385937, 385982,
386010, 386040, 386056, 386259, 386062, 386161, and 386289.
Vice Chair Peloza moved and Member Norman seconded to
approve the Consent Agenda.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6250
F4.11
An Ordinance of the City Council of the City of Auburn,
Washington, amending Sections 3.04.600 and 3.04.610 of
the Auburn City Code relating to funds
Committee members reviewed Ordinance No. 6250.
Vice Chair Peloza moved and Member Norman seconded to
approve and forward Ordinance No. 6250 to the full Council.
MOTION CARRIED. 3-0.
B. Resolutions
1. Resolution No. 4496
A3.12.5
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
execute a contract for public defense services for July 1,
2009 – December 31, 2009 between the City and the Law
Offices of Matthew J. Rusnak
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Finance Committee Minutes June 15, 2009
Director Heineman reported that the monthly rate for
services provided by the contract remains the same and the
extension is for an additional six months. Recent bid
proposals received for public defense services were based
on a per-case charge and, as case counts continue to
increase, related costs could be very high if charged on a
per-case basis. Staff are researching potential State grants
in an effort to bring public defense services in-house.
Vice Chair Peloza moved and Member Norman seconded to
approve and forward to full Council Resolution No. 4496.
MOTION CARRIED. 3-0.
V. DISCUSSION ITEMS
A. Resolution No. 4501
F5.4.11
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to submit an application to the U.S.
Economic Development Administration for a Public Works and
Economic Development grant
Chair Backus noted that as Resolution No. 4501 has been
removed from this evening’s City Council agenda, it will be moved
from an action item to a discussion item for Finance Committee.
Grant Writer Michael Wilson reported that the grant application
deadline has been extended from June 18, 2009 to August 31,
2009 by the U.S. Economic Development Administration (EDA).
This allows cities sufficient time to complete the State Historical
Preservation Assessment (SHPA) requirement. A consultant will
be engaged to perform a cultural and historical assessment of the
downtown area.
Mr. Wilson distributed estimated budgetary information sheets
related to the downtown development and promenade project and
downtown redevelopment infrastructure costs.
Member Norman noted that some historical data may be available
from the King County 4Culture heritage analysis.
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Finance Committee Minutes June 15, 2009
Committee members briefly discussed the scope of work and
related costs for the historical assessment.
There was concurrence by Committee members to postpone
Resolution No. 4501 until such time as it is brought forward for
action to the City Council.
B. Resolution No. 4500
O3.1
A Resolution of the City Council of the City of Auburn, Washington,
extending the moratorium established by Resolution No. 4300, and
as amended and extended by Resolution Numbers 4321, 4383,
4433 and 4459, on the filing of certain land use, building and
grading permit applications in the drainage area contributing
surface flows to Mill Creek Tributaries 0045, 0047, 0048 and 0053
as identified by King County and as defined herein, continuing to
be effective for a period ending December 15, 2009, and setting a
date for a public hearing
Storm Drainage Engineer Tim Carlaw stated that Resolution No.
4500 extends the moratorium for an additional six months in order
to allow sufficient time to complete the Comprehensive Storm
Water Plan and to enlarge existing storm drainage facilities related
to four projects up-slope of the moratorium area which are within
the plan. The storm drainage facilities will be enlarged, each in
two phases. The National Pollution Discharges Elimination System
(NPDES) Phase II Permit must be adopted by Council by August
17, 2009 and must include the more stringent State equivalent
drainage guidelines.
Committee members briefly discussed Resolution No. 4500.
C. Ordinance No. 6244
O1.1
An Ordinance of the City Council of the City of Auburn,
Washington, amending Sections 6.35.010, 6.35.020, 6.35.030,
6.35.035 and 6.35.040 of the Auburn City Code relating to
dangerous dogs
City Attorney Heid stated that Ordinance No. 6244 amends City
Code to provide that if a dog is adjudicated to be a dangerous dog
in another jurisdiction, no additional requirements are necessary to
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Finance Committee Minutes June 15, 2009
deem the dog dangerous in the City of Auburn. It also increases
the dangerous dog registration fee from $100 to $500.
Committee members reviewed the criteria related to deeming a dog
dangerous.
Member Norman expressed concerns regarding the increase to a
$500 registration fee as she feared it would discourage dog owners
from registering their dogs.
Chair Backus concurred.
Attorney Heid reported that a number of jurisdictions impose
registration fees from $250 to $500.
D. Resolution No. 4491
O3.3.2, O5.1.2
A Resolution of the City Council of the City of Auburn, Washington,
directing the Mayor to move forward with necessary steps to put
into effect the City of Auburn Les Gove Community Campus
Development Plans
Committee members briefly discussed Resolution No. 4491.
E. Resolution No. 4497
A3.16.3
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Agreement
between the City of Auburn and Principled Solutions for consulting
services
Due to time constraints, Chair Backus suggested postponing
discussion of Resolution No. 4497 to the next meeting.
Committee members concurred.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:30 p.m.
APPROVED THE DAY OF JULY 2009.
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Finance Committee Minutes June 15, 2009
Nancy Backus, Chair Cathy Richardson, Deputy City Clerk
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