HomeMy WebLinkAboutITEM V-C-3CITY OF
~u.
WASHINGTON
AGENDA BILL APPROVAL FORM
A enda Sub'ect: Chan e Order No. 1 to Contract 09-01
Date: June 29, 2009
Department:
Attachments: Budget Status Sheet,
Budget Impact: '
Public Works
Vicinit Ma , Exhibit A
$ 0
Administrative Recommendation:
City Council approve Change Order No. 1 in the amount of $173,777.40 to Contract 09-01 with R. L. Alia
Com an for work on ro'ect CP0762, Les Gove Nei hborhood Im rovement Project - Phase 1.
Background Summary:
Proiect Description:
The purpose of this project is to perform road maintenance as part of the SOS Program, including
pavement overlays and pavement rehabilitation, and in conjunction with this, to replace and improve the
water, sanitary sewer and storm system infrastructure in the neighborhood. The project includes:
• Pavement patching and providing a thin asphalt overlay on approximately 1.3 miles of local roads and
rehabilitation of the pavement section on approximately 0.5 mile of local roads.
• Construction of approximately 1.2 miles of 8-inch ductile iron water mains, replacing existing
deteriorating 4-inch and 6-inch water mains.
• Removal and replacement of approximately 0.5 mile of deteriorating sanitary sewer pipes.
• Construction of approximately 0.3 mile of new 12-inch to 24-inch storm pipe.
Chanpe Order Description:
This change order is for the construction of an 8-inch ductile iron water main on F Street SE, beginning at
5th Street SE and ending approximately 150 feet south of the intersection of 8t" Street SE and F Street
SE. Improvements include the new water main, abandoning the existing water main, and constructing a
new pavement section over the new water main. The existing 6-inch cast iron water main on F Street SE
is in poor condition. The replacement of the F Street SE water main was scheduled to occur during the F
Street SE Roadway Improvement Project, after the M Street Grade Separation Project. However, the
construction work associated with the Les Gove project has resulted in 4 known water main leaks in the F
Street SE water main within a 3 week period in June. This has caused staff to evaluate whether the
existing water main will withstand both the future work of the Les Gove projects and the M Street Grade
Separation detour route traffic. Because of the current leaking and the likelihood of future leaks and/or
breaks in the next several years, staff is recommending that the F Street SE water main be replaced at
this time. Exhibit A shows the approximate scope of work for this change order.
For 2009, an overall project budget contingency of $91,785 remains in the 430 Water fund after this
change order.
W0706-7 04.9.1 CP0762
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building , ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner p Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire p Planning
❑ Park Board EDPublic Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
0 Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wa ner
Staff: Dowd
Meeting Date: July 6, 2009
Item Number: V.C.3
Ajj$URN * MORE THAN YOU iMAGINED
BUDGET STATUS SHEET
I Project No: CP0762 Project TiUe: Les Gove Neighborhood Improvement Project ~
Project Manager. Leah Dunsdon
0 InitiatfonlConsultantAgreement
Initiation Date: March 17. 2008 0 Pertniasion to Advertise Date: June 29, 2009
AdvertisementDate: March 17.2009 p ConVactAward
Award Date: April 20, 2009 0 Change OrderNl Approval
0 Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Fundin
Prior Years
2009
2Q10
Future Years
Totai
"'103 Fund - SOS Program
132,616
1,200,000
575,000
1,907,616
430 Fund - Water Repair and Replacement Program
20,711
20,711
430 Fund - Water Utility Fund
191,538
1,066,270
900,000
: 2,157,808
'"431 Fund - Sewer Repair and Replacement Program
61,383
610,000
10,000
681,383
"432 Fund - Storm Utility Fund
22,999
350,000
20,000
392,999
Total
429,247
3,226,270
1,505,000
0
5,160,517
Activi
Prior Years
2009
2010
Future Years
Total
Design Engineering - City Costs
80,284
100,000
25,000
205,284
Design Engineering - Consultant Costs
348,963
150,000
10,000
508,963
Construction Contract Bid (Phase 1)
2,052,836
2,052,836
Authorized Contingency for Contract Bid (5%) (Ph 1)
102,642
102,642
Change Order #1 (Phase 1)
173,777
173,777
Authorized Contingency for CO #1 (5%) (Phase 1)
8,689
8,689
ConsWdion Engineering - Ciry Costs (Phase 1)
200,000
200,000
Construdion Engineering - Consultant Costs (Phase 1)
50,000
50,000
Construction Estimate (Phase 2) .
793,636
793,636
Project Contingency (10%) (Phase 2)
79,364
79,364
Construdion Engineering - Ciry Costs (Phase 2)
100,000
100,000
Construction En ineerin - ConsulWnt Costs (Phase 2)
50,000
50,000
Total
429,247
2,837,944
1,058,000
0
4,325,190
103 Save Our Streets Budget Status
Prior Years
2009
2010
Future Years
Total
"103 Funds Budgeted ( )
(132,616)
(1,200,000)
(575,000)
0
(1,907,616)
103 Funds Needed
132,616
1,163,678
389,750
0
1,686,044
•703 Fund Project Contingency
0
36 322
185 250
0
(221,572)
103 Funds Required
0
0
0
0
0
430 Water Budget Status
Prior Years
2009
2010 Future Years
Total
'430 Funds Budgeted O
212,249
1,066,270
900,000 0
2,178,519
430 Funds Needed
212,249
974,485
652,250 0
1,838,984
'430 Fund Project Contingency
0
91,785
247,750 0
339,535
430 Funds Requlred
0
0
0 0
0
431 Sewer Bud et Status
Prior Years
2009
2010
Future Years
Total
'431 Funds Budgeted
61,383
610,000
10,000
0
681,383
431 Funds Needed
61,383
515,148
0
0
576,531
"431 Fund ProJect Contingency
0
94 852
(10,000)
0
104,852
437 Funds Required
0
0
0
0
0
432 Storm Budget Status
Prior Years
2009
2010 Future Years
Total
'432 Funds Budgeled
22,999
350,000
20,000 0
392,999
432 Funds Needed
22,999
184,633
18,000 0
223,632
'432 Fund Project Contingency
0
165 367
4 000 0
(169,367)
432 Funds Required
0
0
0 0
0
in the Budget Status Sections indicates Money the Ciry has available.
"Funds Budgeted are a portion of the overall Sewer Repair and Replacement Program, the Storm Utility FundA and the SOS Program budgets.
W0706-7A
H:\PROJ\CP0762-LesGoveNeighborhoodlmp\Budget\CP0762. BudgetStatus.xls
2:00 PM 6/29/2009
1 of 1
OF-
j N S CHO OL ~ 1 st ST NE z
N S EAS MAI w
w w w w w w ISt ST w ~
SE E-1
U~
W
2 n d ST s ~ ~ ~ ~ ~
~
3rd
Q
4th w ST SE
w
BURLINGTON w NORTHERN ~
5th ST S Hw -1 -
BI ENT ''I' ~ SE U~ ~
ARK s
SE
ST SE
;
SE
~ tST ~ SE
ST SE cn Alle I
~ 5L4 9th SE J H
~
Sm ~ 10th ST ~
1
SE ~co ~ lPLh LES GO V
~ w PARK ~
Q 12th ST SE
_ r.
LEGEND Phase 1
_ PHASE I (2009) Project Area
PHASE 2 (2010)
CITY OF AUBURN Figure 1
cmr oF 10* N
CP0762, LES GOVE NEIGHBORHOOD
A ~ IMPROVEMENT PROJECT
XA WASHINGTON Vicinity Map
w0706-7s SCALE: I°=600'
~
~
MMMI&AM&M6
~
=
-
;
~
~
.
~
~
~
~ ~ ~ ~
N
F-
Z
~
O
Z
w
U
E
O
I-
Z
O
Z
Z
E'
Q
O
~
N
•
w
IX
~
W
W
:Lj
~j
L-
°
a
w
~
w
N
~
4...
0
w
~
o
>
w
>
N
:E
0
v
~
~
~
~
>
~
~
~
a
_
w
Q
Z
O
-
CL
°
s
~ o
W
~
I
x
~
-
-
W:
cn
U
Q z
~
w
W
_
w
E
~
w
EL
w
w
~
D
w
Q
H
•
a
~
O
U
w
n
H
(n
~
L
W J
~
(n
(
L
0
O
C~96i)
~
W
j
~
O
W
-
O
_
~
N
~
Z
~
m
W
Z
U
F-
>
a
>
W
O
Q
Q
o
°
c~
~
-
o
~
J
H
o
M
U
w
E
=
N
W
1
C>
CL
0-
~
U
c~
U
~
~