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Home My WebLink AboutITEM II-E AGENDA BILL APPROVAL FORM Agenda Subject:Date: Award Contract 09-06 June 19, 2009 Department:Attachments:Budget Impact: Budget Status Sheet, Public WorksMap$ 0 Administrative Recommendation: Public Works Committee approve award of Contract 09-06, Project Number CP0611, M St NE/Harvey Rd th Street Improvements, to the lowest responsible bidder. and 8 Background Summary: The purpose of the project is to reconstruct M Street NE from 4th Street NE to 8th Street NE, remedying the existing poor pavement condition with new pavement that will meet current and projected traffic needs, and widening the roadway to allow four lanes of traffic. Approximately 1500 feet of aged 10” sewer line and 35 water meters and service lines will be replaced in M Street NE. The project will also modify the intersection of M Street NE/Harvey Road and 8th Street NE to increase intersection capacity and improve the level-of-service. This will be achieved by adding a third eastbound (through/right) lane to 8th Street NE, prior to the intersection. th The bid opening was held on June 30, 2009, which did not allow enough time for staff to compile the bid tabulation prior to the Public Works Committee and City Council packet development; a revised Agenda Bill specifying the contractor and contract amount will be distributed at the Public Works Committee and th City Council meetings on July 6. Currently, the total estimated project cost is $2,400,000 of which $1,800,000 is from a Public Works Trust Fund Loan, $417,000 is from City utility funds, and the remaining funds are budgeted from the 102 Arterial Street Fund. A project contingency remains as follows: $66,850 in the 102 Fund and $2,000 in the 431 Sewer Fund. Updated information regarding budget status will be presented with the revised Agenda Bill. W0706-6 Reviewed by Council & Committees:Reviewed by Departments & Divisions: Arts Commission COUNCIL COMMITTEES: Building M&O Airport Finance Cemetery Mayor Hearing Examiner Municipal Serv. Finance Parks Human Services Planning & CD Fire Planning Park Board Public Works LegalPolice Planning Comm. OtherPublic Works Human Resources Action: Committee Approval: Yes No Council Approval: Yes NoCall for Public Hearing___/___/____ Referred to _________________________________ Until ____/___/____ Tabled ______________________________________ Until___/___/____ Councilmember:Staff: Wagner Dowdy Meeting Date: Item Number: : July 6, 2009 BUDGET STATUS SHEET Project No: CP0611Project Title: 8th St NE and Harvey Rd/M St NE Improvements . Year End Permision to Advertise Initiation Date:11/2/2007Date: June 19, 2009 Contract Award Advertisement Date: 6/15/2009 Change Order Approval Award Date: ___________ Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Prior Years20082009Future YearsTotal Funding 102 Fund - Impact Fees 15,50021,750201,000238,250 102 Fund - Public Works Trust Fund Loan80,0001,720,0001,800,000 431 Fund - Portion of Sewer R+R Prgm6,400200,000206,400 432 Fund - Storm150,000150,000 430 Fund - Portion of Water R+R Prgm67,00067,000 Total15,500108,1502,338,00002,461,650 Estimated Cost (Funds Needed) Prior Years 2008 (Actual)(Actual)2009Future Years ActivityTotal Design Engineering - City Costs15,50029,80015,00060,300 Design Engineering - Consultant Costs76,950173,050250,000 Construction Estimate1,750,0001,750,000 Project Contingency (5%)87,50087,500 ROW Acquisition1,400198,600200,000 Construction Engineering - City Costs35,00035,000 Construction Engineering - Consultant Costs10,00010,000 Total15,500108,1502,269,15002,392,800 W0706-6A1 of 2 BUDGET STATUS SHEET Project No: CP0611Project Title: 8th St NE and Harvey Rd/M St NE Improvements . 102 Arterial Street Budget Status 2008 Prior Years(Actual)Future Years 2009Total Funds Budgeted(15,500)(101,750)(1,921,000)0(2,038,250) Funds Needed15,500101,7501,854,15001,971,400 00(66,850)0(66,850) Project Contingency 00000 Funds Required 431 Sewer Budget Status 2008 Prior Years(Actual)Future Years 2009Total Funds Budgeted0(6,400)(200,000)0(206,400) Funds Needed6,400198,000204,400 00(2,000)0(2,000) Project Contingency 00000 Funds Required 432 Storm Budget Status 2008 Prior Years(Actual)Future Years 2009Total Funds Budgeted00(150,000)0(150,000) Funds Needed150,000150,000 00000 Project Contingency 00000 Funds Required 430 Water Budget Status 2008 Prior Years(Actual)Future Years 2009Total Funds Budgeted00(67,000)0(67,000) Funds Needed67,00067,000 00000 Project Contingency 00000 Funds Required * ( # ) in the Budget Status Sections indicates Money the City has available. W0706-6A2 of 2 å ú