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HomeMy WebLinkAbout11-10-2003Auburn Arts Commission Monday, Nov. 10, 2003 MINUTES Commissioners present: Herman Ansingh, Kristen Brock, Bonnie Egbert, Steve LePenske, Barbie Sharrard, Pam Smith and John Stanphill Commissioners absent: Anne Baunach, Paul Dodsworth, Don Gardner, Lynn Norman and Gertie Sprenger (all excused) Staff present: Susan Gochoel, cultural programs manager, Lori Patrick, cultural programs coordinator Visitors: Amanda Flanery; Evergreen City Ballet representatives: Anne Derieux, Darrelynn Hallowell, Stacy Szehner and Roger McGinnis Commission Vice Chair Bonnie Egbert called the meeting to order at 4:30 p.m. I. Introductions and approval of minutes Vice Chair Egbert welcomed visitor Amanda Flanery, a guest of Commissioner Herman Ansingh's. Ansingh reported Flanery is interested in the commission's work, and her husband, Mark Flanery, serves on the Auburn Symphony Orchestra board. Egbert called for a vote to approve the October meeting minutes. Commissioner Barbie Sharrard moved that the October minutes be approved as submitted. Commissioner Pam Smith seconded the motion. MOTION APPROVED II. Evergreen City, Ballet Cultural Programs Manager Susan Gochoel reported there was a miscommunication between the Evergreen City Ballet (ECB) and commission staff regarding how ticket sales would be structured for the BRAVO!-sponsored performance of the ballet's "Nutcracker," 1:30 p.m., Dec. 14. Gochoel said she met with Darrelynn Hallowell, executive director of the Evergreen City Ballet, and both agreed the arts commission would discontinue its sale of tickets to the performance. Hallowell said she misunderstood the original performance contract, and expected the commission to sell a limited number of tickets to BRAVO! subscribers for the Dec. 14 performance, leaving the majority of tickets for the ballet to sell. Gochoel reported the commission has sold a few hundred tickets to the Dec. 14 performance, but agreed to turn over all additional ticket sales to ECB. Gochoel worked with the City Attomey'.s office to draft an (more) Auburn Arts Commission November 2003 minutes, Page 2 amendment to the original performance contract. She passed around a draft of the letter for commissioners to review. Hallowell stated she wants "to continue the ballet's good working relationship" with the arts commission. Commissioners thanked ECB representatives for attending the meeting and voiced their continued support of the ballet. Gochoel said arts commission staff will be present at the Dec. 14 "Nutcracker" performance to provide box office support, particularly as it relates to BRAVO! subscribers. IlL Slides of artwork/Artists for 2004 exhibitions at City Hall Gochoel showed slides of work by artists selected by the commission's visual arts committee to show in the City Hall Gallery in 2004. The gallery will feature .the annual Auburn School District's Council of PTA Reflections program in January with the theme, "I am really happy when ...," followed by six exhibitions, including a group exhibit of mixed media paintings and drawings by a trio of regional artists. IV. Public Art: downtown winter banners and call for art at Lakeland Gochoel passed around cOlor copies of the winter banner designs created by 20 fourth- and fifth-grade students at Gildo Rey Elementary School during a September workshop led by Volare Banners and Design. Students created their own 2' x 2' winter-themed banners. Photographs of the students with their completed banners will be the subject of an exhibition in the City Hall Gallery in December. The exhibition will highlight the commission's arts education program. The City plans to install the 49 banners in the downtown core the week after Thanksgiving. Volare's $12,000 fee funded the works.hop, design and fabrication of the banners, Gochoel said. Gochoel reported more than a dozen artists have submitted proposals for public art at the junction of Lakeland Hills Way and Evergreen Way. The total project budget is $30,000. A panel of commissioners will review the applications, Friday, Nov. 14, 1 to 5 p.m. in Conference Room 1 at City Hall and select three finalists to interview, Tuesday, Nov. 25. V. Chair and Vice Chair for 2004 Gochoel confirmed Commission Chair Anne Baunach will serve a second term as chair in 2004. The commission re-elected Baunach at its October meeting. Gochoel reported Commissioner Bonnie Egbert will continue a second term as vice chair in 2004. (more) Auburn Arts Commission November 2003 minutes, Page 3 VI. Cultural Arts Education Program Gochoel distributed a 2003/2004 schedule of arts education programs at Gildo Rey Elementary School and of district-wide elementary schOol performance by BRAVO! artists. Artisans in the Schools, a joint project of the commission and Auburn School District, received the majority of its funding from a $4,000 arts education grant issues by the Cultural Development Authority of King County. Commissioner Barbie Sharrard inquired about reaching out to additional elementary schools. The commission aims to reach elementary students throughout the district with its all-school BRAVO! performances at the Auburn Performing Arts Center, she said. VII. Other Business · Cultural Programs Coordinator Lori Patrick said Ilalko Elementary is looking for judges to judge Reflections entries. Gochoel said four commissioners' terms expire in 2004: Herman Ansingh, Bonnie Egbert, Don Gardner and Steve LePenske. She will need a confirmation from each commissioner that they want to serve another term. Commissioner Lynn Norman, who was recently elected to a seat on the City Council, will step down from the commission effective January 2004, leaving an open seat. Gochoel requested the commission narrow candidates for the open seat to two or three nominees. She invited commissioners to e-mail or call her with suggestions for nominees. Mayor Pete Lewis reviews the nominees' applications and makes the final appointment. There was no other business. The meeting adjourned at 5:50 p.m. The next regular ~ommission meeting is 4:30 p.m., Monday, Dec. 8 in the City Council Conference Room at City Hall, 25 West Main St.