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HomeMy WebLinkAbout06-12-2006 JWg ~u,<@f%:r~^ WASHINGTON City of Auburn Arts Commission Monday, June 12, 2006, 4:30 pm Meeting Minutes Commissioners present: Chair Kristen Brock, Anne Baunach, Herman Ansingh, Nancy Colson, Linda Elliott, Pat Gallagher, Barbie Sharrard, Steve LePenske Commissioners absent: Bonnie Egbert, Amanda Flanery, Pam Smith, Don Gardner Staff present: Laurie Rose, Cultural Arts Manager Call to order: Commission Chair Kristen Brock called the meeting to order at 4:33 p.m. I. Approval of May Minutes /Introductions: Duanna Richards Approval of Minutes Commission Chair Kristen Brock called for approval of the May minutes. Commissioner Barbie Sharrard moved the May minutes be approved as submitted. Commissioner Linda Elliott seconded the motion. Motion Approved. Ms. Brock introduced guest Duanna Richards, Communications and Community Relations Manager for the City Duanna Richards/Sister Cities Committee Ms. Richards announced the local Sister Cities Committee--a cooperative enterprise with the City of Kent--would like a member of the Auburn Arts Commission to join the committee to help develop a cultural exchange program. The Sister Cities committee currently has a relationship with the City of Tamba, Japan, and intends to add a city in Italy to the program. Ms. Richards reviewed current and past activities of the committee with the City of Tamba. Sister City Committee meetings are held quarterly with more frequent meetings around an upcoming event. Ms. Brock thanked Ms. Richards for presenting the opportunity for a commission member to join the Sister Cities Committee. She stated the commission will confer and have staff report to Ms. Richards with those commissioners who wish to participate. Discussion immediately followed Ms. Richard's departure. Ms. Elliott volunteered to be the Arts Commission representative on the City's Sister City Committee. June 12, 2006, City of Auburn Arts Commission Meeting Minutes Page 1 of 4 II. Staff Report May Month End Report Ms. Rose will email a copy of the Cultural Arts May month-end staff report for commissioner's review tomorrow. Cultural Arts Coordinator Search The search for the Coordinator position is still in progress. A total of 12 candidates have been interviewed by a panel, comprised of Ms. Rose and Human Recourses staff. Three of those 12 candidates were selected by Ms. Rose for a second interview panel with herself, Parks Director Daryl Faber and Human Resources staff. Ms. Rose reported the second panel concluded the three finalists did not completely meet the needs of the position. The panel is discussing issues and options in order to successfully conclude the search. Summer Sounds & Cinema The brochure is currently at the mail house and will be delivered to homes by the end of this week. The first event is Kids' SummerStage on Wednesday, July 12 at noon in Les Gove Park, followed on July 14 with the first concert and movie featuring The Paperboys Celtic/pop band and the animated, PG-rated movie "Madagascar" at Game Farm Park. Ms. Rose will send separate packets of brochures for commissioners to distribute. 4th of July Festival Parks and Mayor's Office staff are stepping up to assist with day-of duties for the 4th of July Festival. Ms. Rose called for commission volunteers to assist with festival set-up and parade operations. Arts and Craft Vendor enrollment remains significantly lower than in year's past. Staff is re- organizing festival layout by combining "Community Booths" and the craft vendors so grounds do not reflect the low enrollment, and Kids' Craft Booths will be moved to Deals Way (previous location of Community Booths) to fill out that area. The Mainstage music and the Opening Ceremonies will separated this year in order to best serve both activities and the overall flow of the whole event. Auburn Idol The program has been updated from last year's event in order to include Auburn Idol Jr. contest in August and to keep the evening under two hours. Enrollment of interested contestants continues to be low. Discussion followed regarding recruitment of contestants. May 8, 2006, City of Auburn Arts Commission Meeting Minutes Page 2 of 4 III. 2006 Arts Organization Grant The "re-grant" review panel meets Thursday, June 15 at Parks, Arts & Recreation offices, from 1 :OOpm to 4:00pm. A total of five applications have been received for this year's grant cycle. The panel will review the applications, conduct interviews with the applicants and make its award recommendations to the commission at their July meeting. IV. ADDED AGENDA ITEM - King County Performance Network Former Cultural Arts Manager Lori Patrick last year included three performance works from the King County Performance Network schedule (a 10-year-old program of 4Culture, connecting Seattle-based performance artists with suburban communities and venues). The artists in this year's schedule, as in last year's schedules, have developed "site specific," or "non-traditional venue" works in performance, music and dance. The commission agreed to present another set of King County Performance Network "site specific" performances. Ms. Rose stated three of the 14 performances offered this year by King County might do very well in Auburn. She continued, stating she needs to interview the artists and review potential "sites" before making final recommendation to the commission. V. Arts Commission Volunteers Ms. Brock reported for absent commissionerNolunteer Coordinator Amanda Flanery that commissioners are asked sign up as volunteers for all the various programs through out the year the commission presents. Ms. Rose reviewed volunteer needs for 4th of July, summer concerts and Auburn Idol. Commissioner Barbie Sharrard requested staff email a complete schedule and volunteer needs to commission. Ms. Rose said she will include upcoming BRAVO performances as well. VI. Artisans in Schools Ms. Brock reported the Seattle Opera's Young Artists Program, "Opera Goes to School," invited Auburn Arts Commission to participate as a presenting partner in a National Endowment for the Arts (NEA) "consortium grant" to obtain funding for the program. Funding from NEA will enable The Seattle Opera to bring this successful school residency for grade-school age children back to Auburn for a second consecutive year. Last year the residency took place at Pioneer Elementary. Discussion followed regarding selection of a school for 2007 residency. The Commission asked staff to develop selection criteria with the Opera and contact local music teachers to make application and/or request to have the residency in their school in February 2007. May 8, 2006, City of Auburn Arts Commission Meeting Minutes Page 3 of 4 VII. Public Art Project Updates w. Main Street The proposal was presented to Public Community Development (PCD) Committee and Public Works staff. The project will be separated into phases to better address budget needs. The proposed phase break-down will go back to PCD for approval and subsequent recommendation to City Council to contract with artist team Lea Anne Lake and Tom Askman. Golf Course Clubhouse The clubhouse site has been recommended as the 2007 public art site to the Public Community and Development (PCD) Committee and was accepted. City Council subsequently approved the site. Ms. Rose circulated several ideas/options for public art that could be included in the Request For Proposal, including several ideas from PCD Chair Lynn Norman and Parks Director Daryl Faber. Public Art Assessment 4Culture completed its assessment of the City's public art collection and staff will present its report at the July commission meeting. Commissioner Steve LePenske has been retained to create photo documentation of the collection for archive/file photos for maintenance records and updated "commercial" images for new brochure of public art collection. VIII. Other Business Ms. Brock called for other business. Ms. Rose shared a thank you greeting from Elaine Harper of the City of Lake Oswego that included and invitation to the Auburn Arts Commission to participate in the formation of a Northwest region Coalition for Public Art. The City of Lake Oswego is developing plans for an inaugural meeting next spring. Ms. Rose shared a letter from former Auburn Art Organizational Grant recipient, Puget Sound Musical Theatre. The organization will be ending its operation later this year. Producer Mary Jean McDonald thanked the commission for its many years of support. There being no further business, the meeting adjourned at 5:52 p.m. Respectfully submitted, Laurie Rose, Cultural Arts Manager May 8, 2006, City of Auburn Arts Commission Meeting Minutes Page 4 of 4