HomeMy WebLinkAbout05-06-1998sp CITY OF AUBURN
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, 1998
Minutes.
The special meeting of the Auburn City Council convened at 4:00 p.m. in the
Council Work Area located in the Mayor's Office at Auburn City Hall. Mayor
Booth and the following Councilmembers were present: Jeanne Barber, Rich
Wagner, Sue Singer, Gene Cerino, Fred Poe, Sue Singer, and Pete Lewis. Also
present was City Clerk Danielle Daskam and Facilitator Kathy Kirk.
I. ORIENTATION AND INTRODUCTIONS
Mayor Booth explained the purpose of the study session is to develop the City's
visions and goals which is the first step of the 1999 Budget process. Mayor
Booth introduced Ms. Kathy Kirk of KK Enterprises who will facilitate the study
session both evenings.
Ms. Kirk explained the process and reviewed the agenda with the Council and
Mayor Booth. Initially, the Council will participate in exercises, which focus on
long-range (five year) goals for Auburn. Thursday evening, the Council will
identify 1999 goals.
II. RESPONSE TO DEPARTMENT DIRECTORS' REPORT
Councilmembers and Mayor Booth reviewed the summaries of Ms. Kirk's
interviews of the City's department directors. Each department director was
asked to identify accomplishments, policy/management issues, constituent
concerns, desired future state, barriers and external threats, and opportunities.
Councilmembers and Mayor Booth discussed the department director interview
summaries and identified key points and messages.
III. COMMON FUTURE
Ms. Kirk directed the Councilmembers and Mayor Booth in visioning exercises to
identify common themes and ideas among the Councilmembers for Auburn's
future. Common futures included:
l>Economic Development Plan (steady and high quality)
4>Community Identity Retained/Preserved
l, Revitalized Downtown
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, 1998
Page 2
~.Water Issues Resolved
4~Annexations are Successful
~ Healthy Environ ment for Youth
4>Transportation Issues Resolved
Ms. Kirk then directed the Councilmembers and Mayor Booth in an exercise to
prioritize the common futures. The common futures were prioritized as follows:
1. Economic Development
2. Transportation Issues Resolved
3. Community Identify Preserved
4. Healthy Environment for Youth
5. Revitalize Downtown
6. Water Issues Resolved
7. Annexations are Resolved
The Councilmembers and Mayor Booth were asked to develop strategies for
attaining the common futures for discussion during the Thursday session of the
vision and goals study session.
Other interesting ideas noted during the evening were:
O Create "welcoming" community (Councilmember Singer)
O Neighborhood planning emphasis (Mayor Booth)
O Headquarters company (Councilmember Poe)
O Contemporary yet historic
-identify historic and natural treasures - preserve while we
can
O Transportation means from Les Gove Park to City Hall areas to
consolidate city "community" areas.
The "Parking Lot" was used to list issues which came up during the retreat that
were determined not to be directly related to the agenda but were worthy of
keeping for a later discussion. Parking Lot issues included: Muckleshoot
relationship, administrative versus legislative issues (proper roles and
responsibilities of Council and Mayor), Council and department directors
communications, Department Directors' concerns about leadership development,
and survey of City-owned property.
IV. MID-RETREAT EVALUATION
The evening concluded with a mid-retreat evaluation of the process and the work
accomplished to date.
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, 1998
Page 3
The meeting was adjourned at 8:00 p.m. to meet again on Thursday, May 7,
1998 at 4:00 p.m. in the Council Work Area.
On Thursday, May 7, 1998, the special study session of the Auburn City Council
reconvened at 4:00 p.m. in the Council Work Area at Auburn City Hall. Mayor
Booth and the following Councilmembers were present: Rich Wagner, Trish
Borden, Gene Cerino, Sue Singer, and Pete Lewis. Councilmembers Jeanne
Barber and Fred Poe were excused. Also present were Facilitator Kathy Kirk
and City Clerk Danielle Daskam.
V. COMMON FUTURE: STRATEGIES
Ms. Kirk directed the Councilmembers and Mayor Booth in exercises to identify
strategies for common futures and to prioritize the strategies. All high priority
strategies were transformed to Common Future Goals. Once the participants
identified and prioritized the seven Common Future issues, they proposed and
responded to strategies for realizing their vision for the City of Auburn in 2003
AD. The following are those strategies organized by Common Future issue.
The key to understanding the Reactions column is to know that participants had
three colors of "sticky dots" to apply: Green, Orange and Red. The Reactions
are not numerically weighted but rather indicate whether or not the respondent
liked (Green) or disliked (Red) the proposed strategy or had reservations or
questions about it (Orange).
One strategy that did not fit into any of the seven Common Future categories but
was supported by the participants was "keeping up with technological changes,
especially in the computer area."
Economic Development - 2003 AD
Suggestions Reactions (see key)
Hire a full-time ED Specialist to seekGreen - 13
out selected businesses. Work with Orange - 5 (Need more information
Chamber of Commerce and ADA to put about specific goals, outcomes and job
in place an ED Director. Need specificdescription of position. Agree, but
leadership, someone needs to give focus of position and identification of
100% attention to this. businesses of quality needs to be
Hire a public information person. defined. The person should not be a
Form a working group of EDC person, government employee, even though
staff, Chamber of Commerce, ADA, they might be housed at City Hall for
service groups to bring new businessesbetter communications. Need financial
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, 1998
Page 4
into the community. Joint project with[incentives or initiatives?] for the
Chamber of Commerce. Review person to make it happen.
policies, ordinances, permitting & Red - 1 (Need financial [incentives or
procedures to insure businesses initiatives?] for the person to make it
solicited will come to Auburn. happen.)
'Commit to a policy of focused E.D. Green - 3
Identify what "quality" means.
Add commercial floor (1= floor) to railGreen - 5 (already in plan)
parking garage Orange - I (need more information
E.D. needs financing. Are we utilizing Green - 1
all our opportunities to secure finances
for city.
Continue to work on customer service: Green -1
internal and external. We all work
together better - staff, administration,
council, citizens, business owners,
youth
Extend downtown improvements to Orange - 3 (You mean sidewalks &
north and south lights? Dilutes effort. Downtown needs
to keep its "downtown" identity - don't
dilute it too much geographically)
Transportation Issues Resolved- 2003 AD
Suggestions Reactions (see key)
Work with other governments and Green - 9
private industry to resolve problems.Orange - 1 (Interesting idea - want to
Create a Port District to tax trucks hear more)
and/or train traffic. Red - 2 (No impact fees)
Propose bond levy for transportation
improvement
Consider local gas tax option,
development impact fees.
Aggressive pursuit of grants and
borrowing for transportation
improvements/maintenance.
Complete "A" Street corridor to improve Green - 6
north/south flow and for use with
commuter rail station.
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, 1998
Page 5
Support downtown development
projects that enhance rail, bus
connection.
"R" Street SE/Hwy. 18 flyover and Orange - 3 (Need more information.
ramps to south side with or without "M"Priority over other projects. Traffic
Street separation impact)
Separate crossings need to be Green - 5 (no brainer)
completed: 3rd north and south, 272nd,
etc.
Community Identity Preserved - 2003 AD
Suggestions Reactions (see key)
Create "gateways" to the community that ALL Green - 4
(including annexed areas) would take pride in.
Clean up entries into town via landscaping, signs,
zoning. First impressions count!
Zoning is an important tool in keeping the Green - 2
downtown area as a focal point.
Tree replanting projects Green - 1
Orange- 1
Support arts programs Green - 4
Identify Auburn's natural and historical treasuresGreen - 2
and write ordinances that protect them. Orange - 1
Community feedback meetings at each elementary Green o 2
school annually, including West Hill, Lea Hill areas.Orange - 1 (Who will
come?)
Neighborhood centers Green - 1
Fund neighborhood projects - minigrants to Green - 1
neighborhoods Orange- 1
Design standards for development that preserve Green - 1
community character. Red - 1
Apartment cleanup Green - 1
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, 1998
Page 6
Healthy Environment for Youth - 2003 AD
Suggestions Reactions (see key)
Design standards for multi-family thatGreen - 2 (play areas?)
keeps kids in mind. Orange - 1
Red - 2
Keep developing parks. Institute parkGreen - 2
impact fees. Red - 2
Finish the skate park by spring of 1999.Green - 3
Orange - 1
Expand youth activities, services, Green - 4
healthy youth-adult involvement.
Adequate recreation (parks, etc.) A
strong program to keep out drugs,
alcohol, vice. Support for parks and
police.
Collaborate with other entities: schools,Green ~ 4
service clubs, King County to develop
more opportunities for kids. Joint
council (staff, youth and service clubs)
to come up with recommendations and
programs.
Subsidize full bus passes for youth. Orange - 5 (interesting, good idea, I
think we should research it soon and
make decision)
Red - 1
Implement curfew. Green - 3
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, 1998
Page 7
Revitalized Downtown - 2003 AD
Suggestions Reactions (see key)
Revitalize downtown by soliciting inputGreen - 10
on what is needed by Chamber, ADA,
individual businesses. Get business
input on what it would take to attract
business (other than retail) downtown.
Be cedain wider community is deeply
involved in planning activities.
Public restroom in downtown. Mothers Orange - 2 (coordinate the facility with
are shoppers, they have children. business such as is done in Tacoma.
Elderly need frequent access. Malls Careful, must be secure.)
have public restrooms.
Government annex at site of Truitt Green - 3 (Expanded definition is good
Building with sky walk. Revitalize - in the works already)
downtown. Requires good capital Red - (I prefer other areas than Truitt)
improvement program coupled with
coordination of transit center. We need
to expand the definition of downtown.
Work even closer with Metro on routes,Green - 3
stops, security, amenities for downtown
Design community plaza between City Green - 1
Hall and the train station Orange - 5 (must be well planned)
Clean up tavern row. Replace with CityGreen - 5
Hall Annex, retail on 1st floor, officesOrange - 4 (Purchase should be public-
above. Plaza in front. Fountain? Use private project)
EDC person to solicit business to buyOrange - 1 (Want a community space
out "tavern row" and put up 4-story here with businesses around it)
retail and senior housing. Orange - 1 (Not housing)
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, 1998
Page 8
Water Issues Resolved - 2003 AD
Suggestions Reactions (see key)
Complete our hydro-geologic study and develop surface Green - 7
water program that keeps ESA off our back. Complete
water rights acquisitions; secure wholesale partners'
financial commitment.
Annexations are Successful - 2003 AD
Suggestions Reactions (see
key)
Develop strategies that make annexations affordable to the Green - 8
existing community. Maintain dialogue/clarification with
citizens on Lea Hill, West Hill. Update economic analysis;
take cautious approach
Hold elections on Lea Hill annexations in late '98 - early '99Green - 1
Orange - 4
Red - 1
Key:
Green - Yes! Go for it.
Orange - Caution. I have reservations/questions
Red - Stop. No. I don't like it.
VI. 1999 GOALS
Councilmembers and Mayor Booth reviewed the long-term goals for those that
lend themselves to 1999 goals. Councilmembers prioritized goals through
various activities and exercises.
For the 1999 Goals, the participants used the same seven issues that were
established during the Common Future discussion:
Economic development
Transportation issues resolved
Community identity preserved
Healthy environment for youth
Revitalized downtown
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, 1998
Page 9
Water issues resolved
Annexations are successful
Once goals were proposed (see Suggestions column), each participant applied
"sticky dots" in the same manner as before. The key for the Reactions column is:
Green - Yes! Go for it.
Orange - Caution. I have reservations/questions
Red - Stop. No. I don't like it.
Once this was done, each participant received $700 in play money. Each could
put from $100 to $700 on any of the goals. The Money Vote column shows how
that money was distributed. The final chart in this section lists the goals
receiving money votes in descending order.
Economic Development (E.D.) - 1999 AD
Suggestions Reactions (see key) Money
"Vote '
Hire E.D. Specialist. Green - 7 $800
Develop and send out survey to Orange (who pays? Who
individual communities (including controls?)
annexation areas), business
community and Chamber of
Commerce/ADA.
Start soliciting businesses.
Set policy for focused economic
development to attract quality
businesses to Auburn. Define quality.
Fund effort. Review policies,
ordinances, permitting and
procedures to insure businesses
solicited will come to Auburn.
New airport plan including financing Green - 3
plan
White Lake special planning area - Orange - 3 (too early)
what can we do to help get process
going?
Implement appropriate development Green - 1
impact fees. Orange - 1
Red - 1
Plan for helping new library to Green - 3
revitalize area. What can we do to
help?
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, 1998
Page 10
Identify opportunities to assist Green - 2
development along the "1" Street Orange - 2
corridor
Transportation Issues Resolved - 1999 AD
Suggestions Reactions (see key) Money
"Vote '
Complete "B" Street NW Green - 4 $200
Orange- 1
Complete RTA station and bus circulation Green - 4 $100
routes
"A" Street Corridor project started Green - 2
Orange - 2
Begin "C "Street and 277tn interchange Green - 4 $100
overpass construction, complete 50%
Secure funding for "M" street rail grade
separation design and property acquisition
Improve "M" Street bottleneck at 8m NE to Green - 2
4th NE/Main Street
Determine our share of cost to mitigate Green - 3 $100
transportation issues and provide adequate
support for existing transportation
infrastructure. Identify additional
opportunities for funding transportation.
Finalize work on "J" Street SE for entrance
to Les Gove. And "H" Street SE, 17th to 21st.
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, 1998
Page 11
Community Identity Preserved -1999 AD
Suggestions Reactions (see key) Money
"Vote '
Improve entrances to city. SurveyGreen - 3
the community for "Gateway" Orange - 2
proposals.
Develop design standards that Green - 1
preserve community character and Orange - 1
enhance community Red - 2
connectedness.
Fund arts programs. Green - 3
Protect open spaces, wetlands. Green - 3
New paths, signs by racetrack Orange - 1 (May apply just to
wetlands mitigations area. "protect open spaces,
After approval, involve communitywetland")
in replanting trees in Mill Creek
restoration
Minigrants to neighborhoods Green - 2 $100
Orange -1
Red - 1
Hire a public information specialist. Green - 1 $100
Orange - 3
Children identify Auburn treasures Green - 1 $100
and present to Council as
recommendations for preservation -
in cooperation with schools
Complete neighborhood planning Green - 2 $100
for "A" Street SE area, i.e. Auto Orange - 1
Auction, etc.
Start remodeling senior center to Green - 4 $300
community center. Design Orange - 1
improvements to old library to make
it a new senior center. Determine
use of old senior center. Start
finance package for senior center
re-do.
Dedicate the library. Complete Green - 3
property acquisition to open Les
Gove Park.
Muckleshoot Amphitheater: Green - 1
Resolve traffic and sewer issues Orange - 3
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, 1998
Page 12
Healthy Environment for Youth - 1999 AD
Suggestions Reactions Money "Vote"
(see key)
'Continue city/school forum but include resident Green - 3
participation. Put together task force (city, schools,Orange - 1
business) to address local school-to-work
opportunities.
Institute impact fees for parks if not already done inGreen - 1
'98. Orange- 1
Red - 1
Keep "late night" going. Green - 3 $100
Fine tune park plan. Orange - 3
Increase friendly interaction with policy and youth.Green - 3
Implement curfew. Green - 2
Orange- 1
Expand neighborhood center, e.g. Mt. Baker Green - 2 $400
Middle School, to at least 2 more areas of the city Orange - 1
Revitalized Downtown - 1999 AD
Suggestions Reactions Money "Vote"
(see key)
Complete a public restroom facility in the downtownGreen - 4 $200
core. Orange- 1
Red - 1
Secure a tenant for the J.C. Penney building· Green - 4
Review needs of city government for staff and Green - 2 $100
building needs (space requirements). Plan for CityOrange - 2
Hall space needs and land requirements. City Hall
· annex plans. Identify funding.
Utilize business to buy out "tavern row" with public-Green - 4 $100
private partnership Orange - 1
History sites, significant trees identified and Green - 1
protected Orange- 1
Implement the results of downtown redevelopment Green - 3
plan including results from community-wide survey.
Implement appropriate phases of the 1998
Downtown/RTA plan.
Look into development of large public space Green - 1 $100
downtown. Think fountain. Brag about water. Orange - 2
Red - 1
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, 1998
Page 13
Water Issues Resolved - 1999 AD
Suggestions Reactions (see key) Money
"Vote"
Complete [foundation?] of wholesale Green - 5 $300
water alliance and exploration for
potential water rights [?].
Complete geohydrolic study - apply for
additional water rights.
Revise storm water assessments and Green - 5 $100
rates. Bring water/sewer rates up to date.
Complete water infrastructure to serve Green - 6
IA2.
Establish Salmon ESA response plan in Green - 1
conjunction with Muckleshoot Tribe. Orange - 2 (use common
sense)
Red - 1
Complete storm water drainage plan Green - 4 $100
update.
Annexations are Successful - 1999 AD
Suggestions Reactions (see Money "Vote"
key)
First compete partial annexation in LeaGreen - 2
Hill. Develop methods of bringing Orange - 1
residents into the Auburn community.
Annex the Lakeland development Green - 2
Annex only when concurrency is Green - 3
economically feasible. Orange - 1
Fire and police for Lakeland. Site new Green - 4 $200
fire station or move one to a better
location.
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, 1998
Page 14
Miscellaneous - 1999 AD
Suggestions Reactions (see Money "Vote"
key)
Upgrade information technology, e.g. Green - 4 $300
Intemet, Intranet, home pages for each Orange- I (Don't
city department. go overboard)
Computer technology upgrade, especially
for Finance Department.
Upgrade technical staff (engineers, Green - 4
computer specialists through recruitment,
training and motivation)
SUMMARY OF "MONEY VOTES" COLUMN
Economic Development $800
Hire E.D. Specialist.
Develop and send out survey to individual communities (including
annexation areas), business community and Chamber of
Commerce/ADA.
Start soliciting businesses.
Set policy for focused economic development to attract quality
businesses to Auburn. Define quality. Fund effort. Review policies,
ordinances, permitting and procedures to insure businesses solicited will
come to Auburn.
Youth $400
Expand neighborhood center, e.g. Mt. Baker Middle School, to at least 2
more areas of the city
Water $300
Complete [foundation?] of wholesale water alliance and exploration for
potential water rights [?].
Complete geohydrolic study - apply for additional water rights.
Community identity $300
Start remodeling senior center to community center. Design
improvements to old library to make it a new senior center. Determine
use of old senior center. Start finance package for senior center re-do.
Miscellaneous $300
Upgrade information technology, e.g. Internet, Intranet, home pages for
each city department.
Computer technology upgrade, especially for Finance Department.
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, 1998
Page 15
Transportation $200
Complete "B" Street NW
Downtown $200
Complete a public restroom facility in the downtown core.
Annexations $200
Fire and police for Lakeland. Site new fire station or move one to a better
location.
Community identity $100
Minigrants to neighborhoods
Community identity $100
Hire a public information specialist.
Community identity $100
Children identify Auburn treasures and present to Council as
recommendations for preservation - in cooperation with schools
Community identity $100
Complete neighborhood planning for "A" Street SE area, i.e. Auto
Auction, etc.
Transportation $100
Complete RTA station and bus circulation routes
Transportation $100
Begin "C" Street and 277th interchange overpass construction, complete
50%
Transportation $100
Determine our share of cost to mitigate transportation issues and provide
adequate support for existing transportation infrastructure. Identify
additional opportunities for funding transportation. Finalize work on "J"
Street SE for entrance to Les Gove. And "H" Street SE, 17th to 21st.
Water $100
Revise storm water assessments and rates. Bring water/sewer rates up
to date.
Water $100
Complete storm water drainage plan update.
Downtown $100
Review needs of city government for staff and building needs (space
requirements). Plan for City Hall space needs and land requirements.
City Hall annex plans. Identify funding.
Downtown $100
Utilize business to buy out "tavern row" with public-private partnership
Downtown $100
Look into development of large public space downtown. Think fountain.
Brag about water.
Youth $100
SPECIAL CITY COUNCIL MEETING
VISION AND GOALS STUDY SESSION
May 6 and 7, '1998
Page 16
I Keep "late night" going. I I
VII. RETREAT SUMMARY AND EVALUATION
Councilmembers and Mayor Booth discussed the overall vision and goal setting
process, the accomplishments that resulted from the study session, and the next
steps in the process.
Members of the Council indicated a desire to meet again to review the final
product of the study session. It was the consensus of the Council to forward the
facilitator's summary for review and comment by each Councilmember. Their
comments will be forwarded to Mayor Booth for inclusion in the final report prior
to public dissemination.
There being no further discussion, the meeting adjourned at 7:58 p.m.
Approved this ,--~J" day of ~ ,1998.
Charles A. Booth, Mayor Danielle E. Daskam, City Clerk
98M05-06.doc