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HomeMy WebLinkAbout01-02-2008 C1TY OF ~~ UBU~:N WASHINGTON COMMUNITY CENTER COMMITTEE January 2, 2008 MINUTES CALL TO ORDER Chair Rich Wagner called the meeting to order at 2:00 p.m. in Conference Room #3 located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Chair Rich Wagner, Vice Chair Lynn Norman, Member Sue Singer. Also present were Director of Human Resources Brenda Heineman, Finance Director Shelley Coleman, Parks and Recreation Director Daryl Faber, Risk Manager Rob Roscoe, Property & Facilities Manager Suzy Omegna, Mayor Pete Lewis and Human Resources Assistant Marilyn Beeksma. No audience Members in attendance. DISCUSSION A. Clarify Community Center Committee processes and procedures. The committee members determined that the following would be the committee's processes and procedures: • The formation of this committee is primarily to expedite the development of a new Community Center. The estimated completion of the project is two years. • The Committee will make recommendations and decisions to the City Council as a whole on policies relating to the development of the new Community Center and Teen Center at Les Gove Community Campus. • Meetings will be called as needed by Chair Wagner. • A quorum for a meeting will consist of two members. • Chair Wagner will review all minutes before being published. B. Describe facilities project management resources and processes including budgetary items. Committee members discussed management resources and budgetary revenues: Page 1 Community Center Committee Minutes January 2, 2008 All facilities, regardless of purpose will be completed by one centralized core team thereby managing the buildings more efficiently. Director Coleman discussed an overview of budgeted funds from the general fund, REET 1 impact fees and Solid Waste Fund working capital adjustment. C. Describe facilities project management resources and processes including budgetary items. Chair Wagner reviewed citizen involvement history of the Les Gove campus and Community Center. • 1989 Auburn Centennial Center was proposed with 2 gyms and a total of 27,800 square feet. • 2001/2002 Advisory Committee created a very comprehensive analysis of citizens' desires for a Community Center and began negotiating with the Y to provide selected recreation services. The City agreed in principle it would not compete with the Y in swimming and fitness. • 2004 City wide survey confirmed citizens' desires. • 2005 Study by ARC architects further defined the characteristics of a Community Center for Auburn. • Mayor Lewis suggested that once we get something back from the architects to invite all people and groups that were involved in the process before for a presentation, showing the end product of all they have helped us achieve and ask them if they have further comments at this time. • Mayor Lewis discussed making the Community Campus become a part of the Public Facilities District (PDF) request being made to the State Legislature. He said that this would not cause any delay in the project whether the request is granted or not. The Committee concurred. D. Comments relative to January 3, 2008, BLRB architects contract negotiation meeting. • Chair Wagner discussed the potential for a partnership with the Boys & Girls Club in the Teen Center portion. • The Committee recommended that ACAP Child Care be notified immediately that they will need to vacate their present site in the near future. • Chair Wagner stated quality, cost, and schedule are the three variables in project control. The committee agreed that quality is the tope priority for this project. The committee agreed that quality is the top priority for Page 2 Community Center Committee Minutes January 2, 2008 this project. Discussion took place regarding requirements for the architect e.g. acoustics, since this will really determine the usability of this space, lighting and access to outlets for trade shows and gatherings. • Member Singer suggested a naming opportunity for the building or rooms. The committee agreed to research and discuss at the next meeting. V. VII. ADJOURNMENT There being no further business, the meeting adjourned at 3:15 p.m. APPROVED THE ~ DAY OF January 2008. ~ ~. Rich Wagner, air Marilyn eeksma, Secretary Page 3