HomeMy WebLinkAbout04-24-2008CITY OF
.AUBURN
WASHINGTON
COMMUNITY CENTER
COMMITTEE
April 24, 2008
MINUTES
CALL TO ORDER
Chair Rich Wagner called the meeting to order at 9:00 a.m. in Council Chambers
located on the first floor of the City Hall, 25 W. Main Street, Auburn, Washington.
Committee members present were: Chair Rich Wagner, Vice Chair Lynn
Norman, Member Sue Singer. Also present were Mayor Pete Lewis, Human
Resources/Risk and Property Management Director Brenda Heineman, Property
& Facilities Manager Suzy Omegna, Project/Construction Manager Steven
Burke, Principal Planner Jeff Dixon, City Engineer/Assistant PW Director Dennis
Selle, Financial Planning Manager Karen Jester, Recreation Manager Brian
Petty, Cultural Arts Manager Laurie Rose, Recreation Specialist Program
Manager Julie Brewer, Building Inspector Jerry Benner, and Human Resources
Assistant Cheryl Abner.
Tom Bates, BLRB
Ron Harpel, BLRB
No audience members in attendance.
APPROVAL OF MINUTES
A. Member Singer made a motion to approve minutes from the April 10,
2008, meeting. Vice Chair Norman seconded.
Motion carried unanimously. 3-0.
DISCUSSION
A. Final Design for Community Center and Gymnasium
Mr. Bates and Mr. Harpel began the meeting by reviewing costs related to
the Community Center and Gymnasium.
The following are some of the topics discussed:
• The gymnasium has grown from what was originally picked as a target
for square footage. Originally budgeted at 9000 square feet and now it
is about 9900 square feet.
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Community Center Committee Minutes
APRIL 24, 2008
• Now included in these costs are the redevelopment and expansion of
the parking lot at the Gym. Current number of cars is 47 and now
going to a parking lot that accommodates 80 cars. $400,000 is the
total cost of all improvements that will take place in the parking lot.
Brenda has Planning checking to see if there is flexibility in those 80
spaces.
• There is a cost of $120,000 with the removal and relocation of a storm
water management system.
• The gym is on a cost per square foot basis of $285 per square foot. It
was anticipated the gym would be a less costly building than the
Community Center building.
• The Community Center building has grown due to Gathering Room
expansion to the north and the addition of the Friendship Storage
Room. Square footage of 21,775 square feet is a factor driving some
of the cost. It started with a target of $250 and is now $265 per square
foot.
Finance Director Shelley Coleman gave a presentation on some costs
breakdown from the retreat earlier this year. Initially there was a cost
of $12 million. The funding identified is $5 million in REET 1, taking
some funds from Solid Waste Residual working capital and issuing
some debt of at $6 million to meet that. Other sources of funding
would be about $ 1 % million of REET available at the end of 2009.
Phasing was discussed at the start of the Community Center and Gym
project. Discussion centered on doing the Community Center first and
including the Gym as part of the discussion. Mayor Lewis said
consider keeping a look at the $12 million cap for the Community
Center which is primary. The Gym would go into Phase 2. The Tween
Center minimum remodeling has to be part of what is being done in
conjunction to the Community Center to replace the demolished old
YMCA space that was being used by Parks. Cost for renovation in the
Tween Center is $250,000.
B. Community Center:
Square feet footage is 21,775, a factor in driving some of the cost. The
building has come in at $263 per square foot and started with a target
of $250.
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Community Center Committee Minutes
APRIL 24, 2008
The Committee discussed the Friendship room and storage. Need
more time talking with the community about their needs. After the May
8th meeting, the committee can get a better idea of what is needed for
storage and what they want the room to look like inside.
Pervious asphalt or concrete pavement for the parking lots vs regular
asphalt or concrete was discussed. The pervious parking lot is still a
sustainable approach. Pervious asphalt is a cost effective way to handle
storm water.
The Committee discussed an emergency generator for the Community
Center. Before a decision is made about a generator, it needs to be
decided if the building will be designated as an emergency site. The
Community Center is where people will show up in case of an emergency.
C. Discussion of driveway Access to 8th Street from North Parking Lot
included:
Want to have flexibility to add access.
Get rid of the green space on the north and reclaim some green space
on the east side.
• Buffer on both sides rather than at the top.
The Committee unanimously agreed to access off 8th Street.
D. LEED Certification
There was in-depth discussion centered on LEED. Mayor Lewis stated it
is very difficult for smaller cities to have to pay exorbitant amounts of
money to get LEED Certification. Perhaps the State may want to adopt a
system that cities do not have to pay exorbitant fees. Council Member
Singer made a motion that we do not go for LEED Cert, but rather use the
LEED Cert process to guide us, what materials to use to make this as
green of a building as possible, and document it for the public in some
way for education purposes. Council Member Norman seconded. The
motion was open to discussion. Council Member Wagner stated that he
does not endorse LEED but being LEED Certified would give the general
populous of Auburn and the region knowledge that we are doing the right
thing. After further discussion, Council Member Singer withdrew the
motion. PSE is offering grants. Mr. Harpel will contact PSE and share
where we are with this and report back to Mayor Lewis.
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Community Center Committee Minutes
APRIL 24, 2008
E. Format of May 8th Meeting
May 8, 2008, will be Open House for the public to attend an open Council
meeting and discuss the developments for the Community Center.
Discussion centered on the following items being provided:
• Visuals
• Videos of past projects
• Interactive presentation
• History of the project
• Powerpoint presentation
• Introduction of Ron and Tom from BLRB
• Have graphic of Gym and labeled Phase 2
• Comment Cards
• Sign In Sheet
• Computer model display station
• Cookies and Punch
IV. ADJOURNMENT
There being no further business, the meeting adjourned at 11:15 a. m.
APPROVED THE J DAY OF MAY 2008.
U,
Rich Wagner, Chair Cheryl Abner, Secretary
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