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HomeMy WebLinkAbout09-04-2008CITY ,AUBURN WASHINGTON COMMUNITY CENTER COMMITTEE September 4, 2008 MINUTES CALL TO ORDER Chair Rich Wagner called the meeting to order at 9:00 a.m. in Council Chambers located on the first floor of the City Hall, 25 W. Main Street, Auburn, Washington. Committee members present were: Chair Rich Wagner, Vice Chair Lynn Norman, and Member Sue Singer. Also present were Director of Human Resources/Risk & Property Management Brenda Heineman, Assistant Building Official Pat Gravseth, Principal Planner Jeff Dixon, Project/Construction Manager Steven Burke, City Engineer/Assistant PW Director Dennis Selle, Recreation Specialist Program Manager Julie Brewer, Financial Planning Manager Karen Jester, and Human Resources Assistant Cheryl Abner. Also in attendance were: Tom Bates, BLRB Ron Harpel, BLRB Greg Lee, BLRB Mark Purlsey, Boys & Girls Club No audience members in attendance. APPROVAL OF MINUTES A. Chair Wagner made a motion to approve the minutes of the August 12, 2008. Member Singer seconded. DISCUSSION Several agenda items were covered at the meeting. Greg Lee of BLRB used visual arts to walk the Committee through the agenda items to discuss the following: a. Vice Chair Norman reported that she was interviewed by an organization conducting a survey for the Boys and Girls Club to see if there is support in the community for the tween center/gymnasium. The organization's plan is to interview several other members of the community at large. Page 1 Community Center Committee Minutes September 4, 2008 b. The plan was put into motion by BLRB to realign the northwest access to the parking lot to be more congruent with access to the library. The enclosure to the loading dock was tightened up. c. Landscaping at the Community Center was discussed and it was determined that if the cherry trees are saved, they will eventually have to be replaced. There will be a sidewalk built around them. The arborist identified two cherry trees that could remain. The cost of putting in a 10ft wide sidewalk is $45,000. At the Community Center meeting two weeks ago, reorganization of the kitchen was discussed. BLRB has contacted their food service delivery person that is doing the design and is aware this needs to happen soon. A. Display Cases BLRB is scheduling a meeting with Laurie Rose and the artist September 10, to discuss art design. BLRB will discuss with Laurie whether to add picture moldings above the windows for usable art display. BLRB was also able to get built-in display cases which will have lights. Once light fixtures are decided upon, they will share it with the Committee. B. Mechanical Systems Greg Lee of BLRB showed a 3D perspective of the ventilation system. The mechanical equipment is back at the corridor area enclosed and acoustically isolated. The air comes out very clean. The galleria area is going to be naturally ventilated. There are also operable windows. No screens will be used at this time but can be added later if needed. C. Costs Ron Harpel of BLRB shared handouts that detailed a cost summary from The Robinson Company outlining where we were on the schematic design in June and where we are now and the differences. The Community Center has gone up $60,000 and the Activity Center $170,000. There is a $400,000 design contingency which allows BLRB to continue to refine design and continue to allow things to go up and down. D. ACAP Director Heineman gave an overview of where we are with ACAP. The plan is still for ACAP to vacate before November 14. Demolition is to start November 17, because it has to tie to SEPA. Complete demolition should be completed Page 2 Community Center Committee Minutes September 4, 2008 by January 1, 2009. We are looking at seven weeks for site preparation and demolition. E. Friendship Room There was a lengthy discussion on the friendship room. Concern was voiced over what is going to be done with the room. It was suggested that it is going to take some time to grow. The community will need to see it, feel it and get comfortable with it. If carts are going to be used, it was recommended instead of doing them all at once, start with a few to see how practical they are going to be. Member Singer suggested that Duanna Richards set up a community meeting to get input on what the community would like to see in the friendship room. F. Furnishings Building Interiors Northwest is working with the City and teaming with BLRB. They visited with Daryl Faber and Julie Brewer two weeks ago and took inventory of all storage needs. The layout is for 17 work stations. Two options are being looked at. The City will need to assist BLRB as it relates to the selection of furniture. A02 is what the City currently uses and VEVO is an alternative and only 5% more. Total furnishings budget is $293,000. G. Gym There is not a lot of change with the gym. There was a fire sprinkler room added. H. Exterior Ron Harpel of BLRB passed around samples of concrete blocks to be used at the base of the building. They will use them as banding or vertical pieces to break up the mass and provide richness and texture. In the next two months, BLRB will talk with the Committee regarding exterior colors. Interior The basic feature of the gym is a maple floor. The gym will be constructed with steel columns. $65,000 is being saved on the building using wood construction. BLRB is proposing to have waines coating around the gym at the 8ft level. Page 3 Community Center Committee Minutes September 4, 2008 Pervious Paving It was the consensus of the Committee to not use pervious concrete. The cost to use pervious paving is $40,000 - $50,000 more to use pervious conventional concrete. K. Boys & Girls Club Mark Pursley of the Boys & Girls Club reported they have applied for a Youth Recreational Facilities Grant of $800,000. Application is due September 26, 2008. It is suppose to be submitted to the Legislature the middle of October. Chair Wagner requested a meeting with Brenda Heineman, Mayor Lewis, Mark Purlsey, Daryl Faber and Daniel Johnson of the Boys & Girls Club. IV. ADJOURNMENT There being no further business, the meeting adjourned at 12:00 p.m. APPROVED THE ? DAY OF SEPTEMBER, 2008. Rich Wagner, Chair Cheryl Abne , Secretary Page 4