HomeMy WebLinkAbout01-27-2009
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COMMUNITY CENTER
C1~~URN COMMITTEE
WASH INGTON
January 27, 2009
MINUTES
I. CALL TO ORDER
Chair Rich Wagner called the meeting to order at 9:00 a.m. at the Veterans
Memorial Building located at 405 E Street NE, Auburn, WA 98002. Committee
members present were: Chair Rich Wagner, Vice Chair Lynn Norman, and
Member Sue Singer. Staff members present included: Mayor Pete Lewis,
Director of Human Resources/Risk & Property Management Brenda Heineman,
Project/Construction Manager Steven Burke, Cultural Arts Manager Laurie Rose,
Recreation Manager Brian Petty, Facilities Manager Lisa Torres, Parks, Arts and
Recreation Director Daryl Faber, Network Communications Engineer Colin
Schmalz, Finance Director Shelley Coleman, and Human Resources Assistant
Cheryl Abner.
Also in attendance were:
Ron Harpel, BLRB
Tom Bates, BLRB
Greg Lee, BLRB
Virignia Paquette, Public Art
Shelley Puariea, Boys & Girls Club
Sharon Sandwith, Global Industries
Kimberlee Saidoo, Eaton Group
Carol Taylor, Eaton Group
No audience members in attendance.
II. APPROVAL OF MINUTES
A. Member Singer made a motion to approve the minutes from the
November 19, 2008 meeting as submitted; Vice Chair Norman seconded.
Minutes approved unanimously 3-0.
III. DISCUSSION
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Communitv Center Committee Minutes
Januarv 27, 2009
Design and Budget Update
• Ron Harpel of BLRB distributed handouts outlining project budget analysis for
the Community Center and a detailed analysis received from the Cost
Estimator. One more cost analysis will be done before the project goes to
bid. No significant changes have been made to the Activity Center. The
numbers have stayed the same although the contingency came down.
Ron Harpel showed slides of the Community Center and Activity Center
showing renderings of changes made in the metal panels to see how they can
be brought in and changed in color. CMU (Concrete Masonry Units) material
is being used and different textures including terra cotta. The Committee
expressed concern regarding the metal panels used on the exterior wall
surface of the Community Center. They are not satisfied with the color of the
exterior panels and want to see a more softening look. Decision for color will
be made by the Committee after bids are open.
Alternate Bids
• There were a couple of changes in the overall budget sheet. BLRB is still
acknowledging the bid for demolition of the YMCA which is part of the overall
cost. Also acknowledging when they can find out what the storm
development costs are. FF&E (furniture, fixture & equipment) number has
reduced. The number was $293,000 and is now $158,714 which represents
a savings that Director Heineman and Facilities Supervisor Lisa Torres have
coordinated over the last finro weeks.
An estimate from the cabinet maker for the friendship carts came in at roughly
$3,400 per cart. The Committee wants to renegotiate the cost of the carts.
They feel the cost is $1,000 over expected cost. Lisa Torres will renegotiate
the cost of the carts and seek out other bids.
• Artist Presentation
Public Artist Virginia Paquette presented a model of the Community Center
and artwork showing the two rivers coming together - the Green River
represented by the float glass. Two of the cherry trees on 12th Street are
going to be taken down for construction. They will be used in vertical slab
into a collage of wood that represents the flow of the White River. Virginia is
to get cut up drawings to Project Manager Steve Burke on how to cut the
wood. BLRB requested details from Virginia's glass engineer. They will also
need a submittal related to artwork that goes in for plan review within the next
two weeks.
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Communitv Center Committee Minutes
Januarv 27, 2009
• Bid Strategy
The question was raised, "Does it cost the City more by bidding the
Community Center and Activity Center together now vs. just doing the
Community Center, recognizing that the Activity Center may have to be re-bid
later if construction is delayed?" The City's contract with BLRB has both
projects in it. Tom Bates of BLRB will put documents together on bid day and
ask the contractors to give us a price to build the Community Center, a price
to build the Activity Center and a price to build both together. Mayor Lewis
asked the Committee if it does not cost the City any additional money, is there
any objection in going forward doing this? The Committee wants to go
forward.
• Gym Design
Ron Harpel said there is no change in design. They have been asked to look
at reducing the amount of inetal panels. Less metal panels will be used on
the corners of the building. The alternate bid is to have a climbing wall on the
building. Another field trip will be set up to look at more bamboo floors for the
gathering room at the Community Center.
• Boys & Girls Club Partnership Status
Mark Pursley is no longer with the Boys & Girls Club. Executive Director
Shelley Pu.ariea of the Boys & Girls Club of Auburn and Federal Way
attended the meeting and introduced herself to the Committee. Director
Puariea discussed wanting to start up a two year campaign to get some
visibility in the Auburn community, using the PARB (Parks, Arts & Recreation
Building) for a game room, music study assistance and other activities. There
is a larger need in Auburn and they want to move into Auburn and run a
larger site. They have reached an agreement with the Auburn School District
to offer childcare at school sites. They do not have plans to offer daycare at
the Activity Center; however it might be used as a transportation focal point
for the school daycare. She and Director Daryl Faber went over some
timelines that will be about 18 months between when this could all happen if
everything came through in bids. The $800,000 is still in the CTED Grant
(Community Trade & Economic Development) process; however the grant
money can only be used for the gymnasium.
• Confirm Schedule
Ron Harpel said there is no change. The plan specs are in for plan review.
He is expecting comments in the next two weeks. He wants to take those
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Community Center Committee Minutes
Januarv 27, 2009
plan review comments and get them into our documents and get out to bid.
Ron is targeting to advertise and have plans available to bid by the end of
February.
• Review Selected Bid Documents
Ron Harpel said the bid documents were based on the previous discussion
on how to package the bid.
• Furniture and Fixtures
Sharon Sandwith of Global Industries and Carol Taylor of Eaton Group have
teamed with BLRB and Lisa Torres to work on office specifications for
furniture and fixtures for the Community Center and Activity Center. They
gave a presentation on their products and costs. A field trip to tour their
facilities will be scheduled to look at the products.
• LEED
Ron Harpel reported that we are well within the silver range. We are now at
41 points, however, these points could be lower after going through the
process with the US Green Building Council. Application for the $80,000
Kreski Grant will be submitted next week.
There are no written policies for green housekeeping. Lisa Torres said we
are already following those standards but will need something in writing. Lisa
is to write a policy for the City.
• How Commissioning Will Work
Steve Burke explained to the Committee how commissioning works. He
stated that commissioning is where the owner (City of Auburn) contracts with
an independent third party engineer to verify most of the mechanical and
electrical systems in the building, and to make sure you are getting what
meets your needs. We currently have a commissioning agent under contract
now who is very experienced with LEED projects.
• Wrap Up and Review of Schedule
It was proposed that we have another meeting during the bid phase. The
Committee will meet again the last week of March. A field trip will be
scheduled for a tour of Eaton Group and Global Industries.
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. Communitv Center Committee Minutes
Januarv 27, 2009
Interior finishes will be discussed in detail at the March meeting.
IV. ADJOURNMENT
There being no further business, the meeting adjourned at 12:00 p.m.
APPROVED THE DAY OF MARCH, 2009.
Rich Wagner, Ch Cheryl bner, Secretary
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