HomeMy WebLinkAbout01-18-2000 CITY OF AUBURN
FINANCE COMMITTEE MINUTES
January 18, 2000
II.
III.
CALL TO ORDER
Chair Jeanne Barber called the meeting to order at 6:30 PM. Chair
Barber, Member Pete Lewis, and Member Stacey Brothers were present.
Others present included Finance Director Diane L. Supler, Personnel
Director Brenda Heineman, and City Clerk Danielle Daskam.
APPROVAL OF MINUTES
Minutes of the January 3, 2000 Finance Committee meeting.
Motion by Member Lewis, second by Member Brothers to approve
the January 3, 2000 Finance Committee meeting minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
CONSENT ITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 148083 through 148102 in the
amount of $596,963.80 for Period 12; claims check number
148109 through 148322 in the amount of $975,631.45 for
Period 13, claims check numbers 148103 through 148466 in
the amount of $1,531,605.95 for Period 14, and claims
check numbers 148467 through 148478 in the amount of
$97,287.49 for Period 14 and dated January 18, 2000; and a
wire transfer to Bank of America for Chicago Title Insurance
Company in the amount of $500,893.80.
Payroll
F4.9.2
Payroll check numbers 256463 to 256645 in the amount of
$516,682.41 and electronic deposit transmissions in the
amount of $594,542.87 for a grand total of $1,111,225.28 for
City of Auburn
Finance Committee Minutes
January18,2000
the pay period covering December 28, 1999 to January 12,
2000.
Committee members reviewed claims and payroll vouchers.
Committee members discussed Claims Nos. 148236, 148367,
148401, 148359, and 148437. Finance Director Supler will provide
additional information on'Claims 'Nos: 148236'~and 1'48359.
Motion by Member Lewis, second by Member Brothers to
recommend City Council approval of the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
Resolution No. 3153
A3.9.8
A Resolution of the City Council of the City of Auburn, Washington,
amending the Agreement between the City and the International
Association of Fire Fighters Local #1352 Clerical and Support Staff
Unit, authorized by Resolution No. 2977 adopted June 15, 1998, to
provide for a wage increase for the year 2000.
Personnel Director Heineman presented Resolution No. 3153. The
Bargaining Agreement with the IAFF Local #1352 Clerical and
Support Staff Unit, July 1998 through December 31, 2000, provided
for a wage only reopener for year 2000 wages. Resolution No.
3153 amends the Agreement between the City and IAFF Local
1352 Clerical Support Staff Unit to provide for a three percent wage
increase effective January 1, 2000.
Motion by Member Lewis, second by Member Brothers to
recommend Council approval of Resolution No. 3153.
MOTION CARRIED UNANIMOUSLY. 3-0.
Page 2
City of Auburn
Finance Committee Minutes
January 18, 2000
Resolution No. 3160
A4.5.2
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a Technical
Services Agreement between the City of Auburn and H.L. Yoh
-Company ~'~to -procure -temporary ,staff~ from ~January- 1, 2000 to
December 31, 2000.
Personnel Director Heineman presented Resolution Nos. 3160 and
3161, which provide for Technical Services Agreements with H.L.
Yoh and Techstaff, respectively. Ms. Heineman advised that minor
rate changes are included in the contracts, but the rate changes
only affect the higher end technical staff which the City usually
does not draw from. Currently, the City contracts for four
temporary employees from H.L. Yoh and two temporary employees
from Techstaff.
Motion by Member Lewis, second by Member Brothers to
recommend City Council approval of Resolution Nos. 3160 and
3161.
MOTION CARRIED UNANIMOUSLY. 3-0.
Resolultion No. 3161
A4.5.2
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a Technical
Services Agreement between the City of Auburn and Techstaff, Inc.
to procure temporary design and construction-inspection staff from
January 1, 2000 to December 31, 2000.
Resolution No. 3161 was recommended for Council approval under
Item IV.B of these minutes.
Resolution No. 3162
F2.4.6
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the execution of a Professional Services Agreement
with Public Finance Inc. to provide local improvement district
administration services.
Page 3
City of Auburn
Finance Committee Minutes
Januaw 18,2000
Finance Director Supler presented Resolution No. 3162. Ms.
Supler explained that the City's local improvement district (LID)
billing software is not year 2000 compliant, and the vendor did not
choose to update the software. Therefor, the City is in need of a
system to provide LID billing and administrative services.
....... ResotutiOn--~No:,-~ 3'~162 ~' provides '-for ~'an ~agreement ~with "Public
Finance Inc. to provide for LID administration services. Ms. Supler
advised that Public Finance Inc. currently provides LID services for
many cities including Bellevue, Renton, and Ocean Shores. The
Committee discussed the insurance section of the Agreement. Ms.
Supler advised that the insurance section should read that the City
waives the requirement for professional liability insurance.
Motion by Member Lewis, second by Member Brothers to
recommend the City Council adopt Resolution No. 3162 with the
change in the Insurance section of the Agreement.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
Ordinance No. 5340
F4.7
An Ordinance of the City Council of the City of Auburn, King
County, Washington, defining the intent of the Cumulative Reserve
Fund.
Finance Director Supler presented Ordinance No. 5340 for
discussion only. Ordinance No. 5340 outlines the intent of the
Cumulative Reserve Fund. Ms. Supler advised that much of the
language is taken directly from state law. The ordinance will be
presented at the next Finance Committee meeting for
recommendation to the Council.
VI.
ADJOURNMENT
There being no further business to come before the Committee,
meeting adjourned at 6:51 PM.
the
Approved the ~-2'~day of February, 2000.
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City of Auburn
Finance Committee Minutes
January18,2000
r~ne -~a~b~, ~-'~air
f:\clerk\fina nco\fca~OOOfcmO 1-18.doc
Danielle Daskam, City Clerk
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