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Home My WebLink About02-07-2000 CITY OF AUBURN FINANCE COMMITTEE MINUTES February 7, 2000 II. III. CALL TO ORDER Chair Jeanne Barber called the meeting to order at 7:00 PM. Chair Barber, Member Pete Lewis, and Member Stacey Brothers were present. Others present included Mayor Charles A. Booth, Finance Director Diane L. Supler, Personnel Director Brenda Heineman, Planning and Community Development Director Paul Krauss, and City Clerk Danielle Daskam. APPROVAL OF MINUTES Minutes of the January 18, 2000 Finance Committee meeting. Motion by Member Lewis, second by Member Brothers to approve the January 18, 2000 Finance Committee meeting minutes. MOTION CARRIED UNANIMOUSLY. 3-0. CONSENT ITEMS A. Vouchers Claims F4.9.5 Claims check numbers 148479 through 148976 in the amount of $1,535,897.70 for Period 14 and dated February 7, 2000. Payroll F4.9.2 Payroll check numbers 256708 to 256988 in the amount of $433,817.92 and electronic deposit transmissions in the amount of $646,835.74 for a grand total of $1,080,653.66 for the pay period covering January 13, 2000 to February 2, 2000. Committee members reviewed claims and payroll vouchers. Committee members diScussed Claims Nos. 148593, 148488, City of Auburn Finance Committee Minutes February 7, 2000 148736, 148969, 148760, and 148763. Finance Director Supler provided additional information on Claims Nos. 148236 and 148359 from the January 18, 2000 meeting. Claim No. 148236 payable to Motion Picture Licensing CorPoration in the amount of $85.00 represents the City's annual licensing fee in order to show videos and films to groups. Claim No. 148359 payable to Auburn Market , contained -the wrong~description;-and~shoutd-.-have ~ referred to purchase of New Year's Lunch supplies for the senior center. Motion by Member Lewis, second by Member Brothers to recommend City Council approval of claims and payroll vouchers. MOTION CARRIED UNANIMOUSLY. 3-0. B. Surplus Property Finance Department City Council to authorize the surplus and disposal of the following described property: I rectangular table I square table 2 round tables 1 coat rack 1 oblong table 2 chalk boards Misc shelving 4 black stacking chairs 1 metal table 1 metal two drawer cabinet 7 panels 1 two-drawer filing cabinet (narrow) 2 "L-shaped" wood toned desk with (one with two pieces and one with three pieces) 1 metal/sood "L-shaped" desk (two pieces) 1 metal/wood table 1 tall brown metal locking cabinet (6 - 7 feet high) 1 metal/qood typewriter stand 1 wood computer/server/monitor stand 8 desk chairs with arms 5 desk chairs without arms Norstar Key System and Phone Sets from the M&O and Senior Center Page 2 City of Auburn Finance Committee Minutes February 7, 2000 IV. A new agenda bill containing an updated list of the items requested for surplus was presented to the Committee members. Motion by Member Lewis, second by Member Brothers to recommend the City Council authorize the surplus and disposat-ofdescribed items. MOTION CARRIED UNANIMOUSLY. 3-0. ORDINANCES AND RESOLUTIONS Ordinance No. 5340 F4.21 An Ordinance of the City Council of the City of Auburn, King County, Washington, defining the intent of the Cumulative Reserve Fund. Finance Director Supler recalled that the Committee reviewed Ordinance No. 5340 briefly at the last Committee meeting. No changes were made to the ordinance since the last meeting. Motion by Member Lewis, second by Member Brothers to recommend Council approval of Ordinance No. 5340. MOTION CARRIED UNANIMOUSLY. 3-0. Resolution No. 3175 A3.16.7, A4.5.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement to obtain the services of Patricia McDonald as a governmental relations consultant to represent the City before the State Legislature, King County, the Puget Sound Regional Council and other organizations for the City of Auburn during the year 2000. Planning and Community Development Director Krauss introduced Resolution No. 3175. The Resolution provides for an Agreement with Patricia McDonald for governmental relations consulting services including representing the City before the State Legislature, King County, the Puget Sound Regional Council and other organizations during 2000. The Agreement provides for Page 3 City of Auburn Finance Committee Minutes February 7, 2000 compensation in the amount of $40.00 per hour plus mileage and expenses not to exceed $20,000 per year. Committee members discussed the background of Ms. McDonald and how her association with the City started. Finance Director Supler recommended deleting the insurance section of the Agreement. She indicated Washington Cities Insurance Authority feels an indemnificatiorrprovision-is sufficient fora-service.agreement of this type. Motion by Member Lewis, second by Member Brothers to recommend the City Council adopt Resolution No. 3175. MOTION CARRIED UNANIMOUSLY. 3-0. V. DISCUSSION ITEMS Medical Savinqs Account / Voluntary Employee's Beneficiary Association ("MSA VEBA") Personnel Director Heineman presented information on a proposed medical expense reimbursement plan which is an employee sponsored, tax-exempt health and welfare trust under the IRS section 501(c)9. The trust provides for a tax-free account for employees to pay for medical, dental and vision expenses that are not paid by their individual insurance plans. Rehn and Associates Inc. would administer the plan. Ms. Heineman will bring a proposed resolution establishing the Medical Savings AccountNoluntary Employee's Beneficiary Association to the next meeting for Committee recommendation. 2000 Management Traininq Ms. Heineman presented an overview of the planned management training to take place in 2000. Page 4 City of Auburn Finance Committee Minutes February 7, 2000 VI. ADJOURNMENT There being no further business meeting adjourned at 7:27 PM. to come before the Committee, the -Approved 'the :~'~Z~day of February 2000: ,/~n~; I~arberl Chair Danielle Daskam, City Clerk f.'\clerk\fina nce\fca~2000fcm02-07.doc Page 5