HomeMy WebLinkAbout03-20-2000 CITY OF AUBURN
FINANCE COMMITTEE MINUTES
March 20, 2000
II.
III.
CALL TO ORDER
Chair Jeanne Barber called the meeting to order at 6:30 PM. Chair
Barber, Vice Chair Pete Lewis, and Member Stacey Brothers were
present. Others present included Mayor Charles A. Booth, Finance
Director Diane L. Supler, Assistant Finance Director Shelley Coleman and
City Clerk Danielle Daskam.
APPROVAL OF MINUTES
Minutes of the March 6, 2000 Finance Committee meeting.
Motion by Vice Chair Lewis, second by Member Brothers
approve the March 6, 2000 Finance Committee meeting minutes.
to
MOTION CARRIED UNANIMOUSLY. 3-0.
CONSENT ITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 149721 through 150089 in the
amount of $3,307,761.71 for Period 16 and dated March 20,
2000
Payroll
F4.9.2
Payroll check numbers 257372 to 257564 in the amount of
$528,465.72 and electronic deposit transmissions in the
amount of $620,490.14 for a grand total of $1,418,955.86 for
the pay period covering February 29, 2000 to March 15,
2000.
Committee members reviewed claims and payroll vouchers
and briefly discussed Claims Voucher Nos. 149721, 149779,
149850, and 149907.
City of Auburn
Finance Committee Minutes
March 20, 2000
Motion by Vice Chair Lewis, second by Member Brothers to
recommend City Council approval of claims and payroll
vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV.
ORDINANCES AND RESOLUTIONS
Ordinance No. 5361
F4.3, 04.11.2
An Ordinance of the City Council of the City of Auburn,
Washington, amending Auburn City Code Chapter 13.24 entitled
"Utility Rate Exemptions."
Assistant Finance Director Shelley Coleman presented Ordinance
No. 5361 for Committee review and recommendation. The
Ordinance amends City Code Chapter 13.24, Utility Rate
Exemptions" in order to recognize subsidies or allowances received
from other governmental agencies in computing utility rate
exemptions.
Vice Chair Lewis moved and Member Brothers seconded to
recommend City Council adopt Ordinance No. 5361.
MOTION CARRIED UNANIMOUSLY. 3-0.
DISCUSSION ITEMS
Ordinance No. 5358
O2.1
An Ordinance of the City Council of the City of Auburn,
Washington, approving the formation of the Valley Communications
Center Development Authority.
Finance Director Supler presented draft Ordinance No. 5358 for
Committee discussion. The Ordinance provides for the formation
of the Valley Communications Center Development Authority
comprised of the cities of Auburn, Federal Way, Kent, Renton, and
Tukwila. The sole purpose of the public development authority is to
Page 2
City of Auburn
Finance Committee Minutes
March 20,2000
issue and service debt in an amount not to exceed $13 million for
construction of the new Valley Communications facility in Kent. Ms.
Supler explained each participating city will bear an equal share
(twenty percent) of the construction project. The City will continue
to pay its proportionate share of annual budgeted expenses based
on service calls.
Ms. Supler advised the ordinance will be presented to the
Committee at a later date for recommendation to the full Council.
Bo
Resolution No. 3191
A3.16.3, F4.9
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the execution of a Professional Services Agreement
with The Profit Recovery Group, Commercial Division to provide
accounts payable audit and recovery of overpayments.
Assistant Finance Director Coleman presented Resolution No.
3191 for discussion. The Resolution authorizes a Professional
Services Agreement with Profit Recovery Group to provide
accounts payable audit and recovery of overpayments. The Profit
Recovery Group audits accounts payable for errors in applied sales
tax, overpayments or duplicate payments, pricing errors, extension
errors, and credits. Profit Recovery Group will audit three previous
years. The contract is on a contingency basis, and Profit Recovery
Group will earn fifty percent of the recovered funds.
The Resolution will be presented to the Committee at the April 3,
2000 meeting for recommendation to the full Council.
VI.
ADJOURNMENT
There being no further business to come before the
meeting adjourned at 7:06 PM.
/
Approved the ~ '~'L" day of April 2000.
~,._J~'h~e Barber, ~;h~r
Committee, the
Danielle Daskam, City Clerk
f:\clerk\finance\fca~000fcm03-20.doc
Page 3