HomeMy WebLinkAbout05-15-2000CITY OF AUBURN
FINANCE COMMITTEE
May 15, 2000
MINUTES
II.
CALL TO ORDER
Committee Chair Jeanne Barber called the meeting to order at 6:30 PM.
Members present included: Chair Barber, Vice Chair Pete Lewis, and
Member Stacey Brothers. Others present included: Finance Director
Diane L. Supler, Assistant Personnel Director Roger Cartwright, Chief of
Police Jim Kelly, Support Services Manager Dave O'Dea, and City Clerk
Danielle Daskam.
APPROVAL OF MINUTES
Minutes of the May 1,2000 Finance Committee meeting.
Motion by Vice Chair Lewis and second by Member Brothers to
approve the May 1, 2000 minutes with a correction to indicate that
Member Brothers arrived at 6:30 PM.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 151156 through 151480 in the
amount of $2,318,661.88 for Period 18 and dated May 15,
2000.
Payroll
F4.9.2
Payroll check numbers 258133 to 258317 in the amount of
$516,854.38 and electronic deposit transmissions in the
amount of $609,427.58 for a grand total of $1,126,281.96 for
the pay period covering April 27, 2000 to May 10, 2000.
Motion by Vice Chair Lewis, second by Member Brothers to
approve claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
City of Auburn
Finance Committee Minutes
May 15, 2000
Bad Debt Write-off
F4.12
City Council to authorize accounts receivable write-off of bad debts
in accordance with City policy in the total amount of $1,108.60.
Finance Director Supler presented a request to write-off bad debts
comprised of interest and penalties on three Local Improvement
District (LID) accounts. The LID's have been paid in full except for
the penalty and interest that has accumulated over the years
stemming from late payment of the final installment payments. The
total amount of the write-off is $1,108.60.
Motion by Vice Chair Lewis, second by Member Brothers to
recommend City Council approval of the bad debt write-off in the
amount of $1,108.60.
MOTION CARRIED UNANIMOUSLY. 3-0.
Surplus Property
Finance Department
City Council to authorize the surplus and disposal of a
Panasonic copier that is of no further use to the City.
Equipment Rental
City Council to authorize the surplus and disposal of the
following described vehicles:
6305B 1988 Aquatech Sewer Cleaner; VIN No. 1FDXS80U6JVA30596;
FA 55000 63052
P023D 1996 Ford Crown Victoria; VIN No. 2FALP71W1TX170691,
FA 55000 P023D
P032C 1995 Ford Crown Victoria; VI N No. 2FALP71W8SX182416,
FA 55000 P032C
P065B 1994 Harley Davidson FXPR Motorcycle, VIN No.
1HD1EDL10RY115194;
FA 55000 P065B
Police Department
City Council to authorize the
conference table #0012100060.
surplus and disposal
of
4. Public Works Department
City of Auburn
Finance Committee Minutes
May 15, 2000
Do
City Council to authorize the surplus and disposal of the
following office furniture:
Item
Round table, 3' diameter
Chair with arms
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Fixed Asset #
032 036
032 089
with arms 032 075
with arms 013 106
no arms 014 088
with arms 032-159
with arms 013 138
with arms 017 078
with arms 013 034
with arms 032 129
with arms None
with arms 032 094
with arms 013 004
no arms 013 121
with arms 017 052
with arms 017 064
with arms 013 128
with arms 013 075
with arms 015 015
no arms 032 088
with arms 032 119
with arms None
with arms 032 078
Motion by Vice Chair Lewis, second by Member Brothers to
recommend the surplus and disposal of property listed under Items
C.1 through C.4.
MOTION CARRIED UNANIMOUSLY. 3-0.
Purchase of Sewer Inspection Vehicle
City Council to authorize the purchase of a new sewer line
inspection vehicle, which is an expected expenditure in the year
2000 Equipment Rental Budget.
Finance Director Supler presented Equipment Rental's request to
proceed with the purchase of a new sewer line inspectiOn vehicle in
the amount of $204,285.29. The vehicle is a budgeted expenditure
in the 2000 Budget, and will be purchased through the state
purchasing contract.
City of Auburn
Finance Committee Minutes
May 15, 2000
Motion by Vice Chair Lewis, second by Member Brothers' to
recommend City Council approval of the purchase of a new sewer
line inspection vehicle.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV.
ORDINANCES AND RESOLUTIONS
There were no Ordinances or Resolutions for Committee consideration.
V. DISCUSSION ITEMS
Auburn Pride Day
Vice Chair Lewis explained the proposed Chamber of Commerce
Auburn Pride Day. The project would involve gathering service
organizations together for an annual clean up and spruce up of the
city, and would include such activities as tree and flower planting,
picking up litter, weeding street medians, and pruning trees.
Another objective of Pride Day is to promote "adoption" of public
planting areas to ensure year-long maintenance and beautification.
Bo
OUT (Opportunity Under Transition) Program
Assistant Personnel Director Roger Cartwright presented a draft
Opportunity Under Transition (OUT) Program intended to provide a
positive deterrent and punishment and to help reduce the cost of
our criminal justice system by reducing the cost of incarceration.
The program is designed to ensure no added liability to the
citizenry. The program provides for an alternative to incarceration
for those eligible under the program guidelines. The finalized
program will be presented to the Committee and Council for review
and approval at a future meeting.
C°
Wyndham Publications Book About King County
Finance Director Supler spoke regarding the Wyndham
Publications book about King County. The City has the opportunity
to purchase up to four pages of copy in the book to promote the
City of Auburn. The book would be distributed through several
tourism-related agencies. The cost is $4,950 for one page, $8,750
for two pages, $12,550 for three pages, and $16,350 for four
pages. Vice Chair Lewis suggested requesting contributions from
businesses such as Lakeland Properties, Emerald Downs, Boeing,
and the Muckleshoot Tribe in exchange for featuring their business
City of Auburn
Finance Committee Minutes
May 15, 2000
in the publication. It was consensus of the Committee to pursue
participation in the Wyndham Publications book.
Inmate Housing Availabiltiy
Police Chief Kelly and Support Services Manager Dave O'Dea
presented the Committee members with a copy of a memo
regarding a survey of inmate housing that is available for the City to
rent. Mr. O'Dea conducted a survey of county and municipal jails
to determine if there is bed space available for the City to use as an
alternative to bed space at the King County Jail facilities. He noted
that the City of Issaquah recently opened a new jail with fifty beds
and currently has some space available. Staff will pursue a
contract for jail space with Issaquah. The approximate cost is
$50.00 per day per inmate with no booking fee.
VI.
ADJOURNMENT
There being no further business, the meeting adjourned at 7:03 PM.
Approved the ~,.~d~ of June 2000.
~a~r-ber,'~air Da~i~lle Daskam, City Clerk
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