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Home My WebLink About06-05-2000 CITY OF AUBURN FINANCE COMMITTEE June 5,2000 MINUTES I. CALL TO ORDER Committee Chair Jeanne Barber called the meeting to order at 6:30 PM. Members present included: Chair Barber, Vice Chair Pete Lewis, and Member Stacey Brothers. Others present included: Mayor Charles Booth, Finance Director Diane L. Supler, Personnel Director Brenda Heineman, Financial Operations Manager Sherri Crawford, Parks and Recreation Director Dick Deal, and City Clerk Danielle Daskam. II. APPROVAL OF MINUTES A. Minutes of the May 15, 2000 Finance Committee meeting. Motion by Vice Chair Lewis and second by Member Brothers to approve the May 15, 2000 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 151481 through 151942 in the amount of $1,925,472.60 for Period 5 and dated June 5, 2000. 2. Payroll F4.9.2 Payroll check numbers 258318 to 258527 in the amount of $332,771.30 and electronic deposit transmissions in the amount of $629,672.75 for a grand total of $962,444.05 for the pay period covering May 11, 2000 to May 30, 2000. B. Surplus Property F4.6.1 1. Public Works - Equipment Rental City Council to authorize the surplus and disposal of the following itemized vellicles: i¸, City of Auburn June 5, 2000 Finance Committee Minutes Page 2 P028D 1996 Ford Crown Victoria, VIN #2FALP71W7TX170694; FA #55000 P028D P029C 1995 Ford Crown Victoria; VIN #2FALP71W6SX182415; FA #55000 P029C P030C 1995 Ford Crown Victoria; VIN #2FALP71WXSX182417; FA #55000 P030D P035C 1995 Ford Crown Victoria; VIN #2FALP71W4SX182414; FA #55000 P035C F026A 1987 Chevrolet Astrovan; VIN #1GCDM152XHB226288; FA #55000 F026A 2. Finance Department City Council to authorize the surplus and disposal of the following equipment of no further use to the City: Northstar Key System and Phone Sets from Fire Stations 32 and 33 and the Library Motion. by Vice Chair Lewis, second by Member Brothers to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 5400 F4.11 An Ordinance of the City Council of the City of Auburn, Washington, to amend Auburn City Code Section 3.04.460 entitled "Special Parks and Recreation Programs Trust Fund" contained in Auburn City Code Chapter 3.04 entitled "Funds" to increase the petty cash and change fund for the Park and Recreation Department. Finance Director Supler presented Ordinance No. 5400 which would increase the Parks and Recreation petty cash fund from $300 to $600. The increase will be used primarily during the summer months when there is more program activity and for parking and admission fees related to park program activities. Motion by Vice Chair Lewis, second by Member Brothers to recommend City Council approval of Ordinance No, 5400. MOTION CARRIED UNANIMOUSLY. 3-0. City of Auburn June 5, 2000 Finance Committee Minutes Page 3 B. Ordinance No. 5405 A4.5,2 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Interlocal Agreement establishing, a joint Safety Officer position for both the City of Auburn and the City of Puyallup. Personnel Director Heineman presented Ordinance No. 5405 which would authorize an Interlocal Agreement with the City of Puyallup to establish a joint Safety Officer position serving both cities. Ms. Heineman explained the position of Safety Officer would be used to provide in-house training to meet OSHA and WISHA safety requirements. She recommended utilizing a shared Safety Officer versus using an outside contractor for the City's training needs. The budget impact to the City of Auburn is approximately $22,000 to $30,000 annually including benefits. Motion by Vice Chair Lewis, second by Member Brothers to recommend Council approval of Ordinance No. 5405. MOTION CARRIED UNANIMOUSLY. 3-0. C. Resolution No. 3228 A1.4,1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the implementation and use of a community service program alternative (a.k.a. Opportunity Under Transition or "OUT") as an alternative to jail confinement and payment of fines. Personnel Director Heineman presented Resolution No. 3228 authorizing the implementation and use of the Opportunity Under Transition (OUT) Program. The OUT Program was initially discussed at the last Finance Committee meeting. The OUT Program is a service alternative to incarceration as may be ordered by the Municipal Court. Committee members expressed concern with proper screening of applicants in determining eligibility for the program. Ms. Heineman explained that only those convicted of DUI or DWLS or similar offenses would be eligible for the program. The Municipal Court Judge would determine a person's eligibility based on their offense and past. record. The Personnel Department would determine whether the applicant has skills that City of Auburn June 5, 2000 Finance Committee Minutes Page 4 could be used by the City and whether sufficient supervision is ~ available. rl, Motion by Vice Chair Lewis to recommend the City Council approve . Resolution No. 3228 provided that the Municipal Court Judge can ;j make the determination of eligibility for the program. Member ~ Brothers seconded the motion. MOTION CARRIED UNANIMOUSLY. 3-0. D. Resolution No. 3229 A4.5.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Temporary Services Agreement between the City of Auburn and Accountemps to procure temporary staff from June 1, 2000 to June 1, 2001. Personnel Director Heineman presented Resolution No. 3229 which authorizes an agreement with Accountemps to procure temporary staff from June 1, 2000 to June 1, 2001. Ms. Heineman explained that she does not always have skilled accounting personnel in the clerical pool to fill temporary vacancies in the Finance Department. Accountemps would be used to fill vacancies for limited periods of time. Motion by Vice Chair Lewis, second by Member Brothers to recommend City Council approval of Resolution No. 3229. MOTION CARRIED UNANIMOUSLY. 3-0. E. Ordinance No. 5404 ol .8.1 An Ordinance of the City Council of the City of Auburn, Washington, extending for one year the effective date of the Juvenile Curfew and Parental Responsibility Ordinance, codified in Chapter 9.50 of the Auburn City Code, establishing findings of fact, and setting forth penalties for violators. L Mayor Booth reported that only one case related to the juvenile curfew was recorded last year. He noted that the curfew has reduced the number of juveniles out between the hours of midnight and 6:00 AM. City of Auburn June 5, 2000 Finance Committee Minutes Page 5 Chair Barber spoke in favor of renewing the curfew ordinance for another year. Motion by Vice Chair Lewis, second by Chair Borden to recommend Council approval of Ordinance No. 5404. Member Brothers stated he would vote in opposition to the ordinance and stated his position with regard to a juvenile curfew. MOTION CARRIED. 2-1. V. DISCUSSION ITEMS A. Right-of-way Permits Parks and Recreation Director Dick Deal spoke regarding City Code Section 12.60.020 recently amended by the Council. The Code requires a permit fee and costs equal to the estimated staff time. The Code contains no exemptions for community events such as the Santa Parade. Mr. Deal proposed that the Parks Department fund cost of the right-of-way permits for community events such as the Santa Parade. There was no objection expressed by Committee members to Mr. Deal's proposal. B. Capital Facilities Plan Finance Director Supler explained the need to enter into a consulting agreement with Henderson Young and Company to update the Capital Facilities Plan and familiarize the City's grant accountant with the process. Ms. Supler advised she would bring a resolution to the Committee at the next meeting for recommendation to the Council. C. 2000 Budget Financial Operations Manager Crawford and Finance Director Supler presented a handout of proposed mid-year budget adjustments for the General Fund. The Committee briefly reviewed the adjustments in revenue and adjustments for Personnel, Finance, Legal, Police, Engineering, and Non-departmental. D. Curfew Mayor Booth reported on the juvenile curfew under Item IV.E above. City of Auburn June 5, 2000 Finance Committee Minutes Page 6 VI. ADJOURNMENT Them being no further business, the meeting adjourned at 7:25 PM. Approved the/q~day of June 2000. ne Barber Chair , Danielle Daskam, City Clerk f:\clerk\finance~fca~000FCM06-05,doc